December 2012 - Excel

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Friday, December 28, 2012

How to Make a Monthly Budget on Excel

1. Click 'Start' > 'All Programs' > 'Microsoft Office' > 'Microsoft Office Excel.'
2. Click cell 'A1,' type 'Expenses,' click cell 'B1' type 'Amount,' click cell 'D1,' type 'Income' and then click cell 'E1' and type 'Amount Earned.'
3. Click cell 'A2,' type the name of a monthly expense (rent, car payment, food etc.) press the 'Enter' key, type the name of another expense and then continue in this manner until all expenses you plan to incur are listed in column A. Repeat this step, clicking on cell D2 and entering sources of income on each line instead of expenses (income from each job, tips, interest, gifts, etc.)
4. Click cell 'B2,' type the amount of money you plan to spend on the expense in cell A2, press the 'Enter' key, and then continue typing in the anticipated amount you will spend on each expense. Repeat this step, clicking on cell E2 and entering amounts corresponding with each source of income. You will now have lists of all of your planned expenses and sources of income.
5. Click cell B2, hold down the mouse button and then drag the mouse down to select the values of all planned expenses.
6. Click the 'Auto sum' button under the 'Editing' group on the ribbon (the main toolbar at the top of the Excel interface.). A total of all planned expenses will appear underneath column B.
7. Repeat steps 5 and 6, selecting cell E2 instead of B2. The total of all planned income sources will appear under column E2.
8. Click on an empty cell underneath the lists press '=' click on the cell containing the total of all income, press '-' and then click on the cell containing the total of all expenses and press 'Enter.' The cell will display the difference between planned income and expenses (the amount of money you will have left over after you pay all your planned expenses.).
9. Hold the 'Control' key, press 'S,' enter a name for the budget in the space provided and then click 'Save.'

How to Hide the Excel Pivot Table Data Area

1. Move the data you want to hide to the right. The easiest way to hide a large data field is to hide everything that lies on the right side of a selected column. Therefore, start by moving all the data you want to hide to the right. Click on 'Pivot Table Wizard' on the Pivot Table Toolbar. Now click on 'Layout.' Drag and drop the columns to arrange the data in such a way that all the data you wish to hide is to the right of the column(s) that will be visible and click 'OK.'
2. Click on the first column from the left. Now go to the Pivot Table Toolbar and click on the icon that looks like a list with a green plus sign on the side (fifth icon from the left). A new window, titled 'Show Detail,' will appear. Here, select only the fields for which you wish the data to show. If you select no fields at all, only the data in the very first column will show. You can also hide the data in the fist column if you so desire.
3. Click on the first column. Click the icon from the Pivot Table Toolbar that looks like a list with a red bar on the side (fourth icon from the left). The data in the column will now disappear. If you press the same button again, the data will reappear. This way, you can hide all the data in the data area of the Pivot Table. If you wish to keep all the column headings and hide the data beneath the headings, simply click on the fourth icon (which hides data in one column) once for each column.

Thursday, December 27, 2012

How to Add a Custom Menu to an Excel Toolbar

Adding a Custom Menu to a Toolbar
1. Open Microsoft Excel.
2. Display the toolbar that contains the menu where you want to add your command.
3. Open the Tools menu and select Customize.
4. Select the Commands tab.
5. In the Categories box, click New Menu.
6. Drag New Menu from the Commands box to the desired location on toolbar.
7. Right-click the new menu and select Name.
8. Type a name for the menu in the Name box. Press Enter.
9. Now add commands to the new menu, following the steps in the next section.
Adding a Command to a Menu
10. Open the Tools menu and select Customize.
11. Select the Commands tab.
12. Click your new menu on the toolbar. A box will appear below it.
13. In the Categories box, select the category for the command.
14. Drag the command you want from the Commands box to the new menu's box on the toolbar. When the menu displays a list of menu commands, point to the location where you want the command to appear on the menu on the toolbar, and then release the mouse button.

How to Convert Lotus 123 Files to Excel

From Lotus 123
1. Open your file in Lotus 123.
2. Go to the 'File' menu, select 'Save As,' and save it as a Microsoft 97 file (*.xls).
3. Open the resulting .xls file in Excel.
From Excel
4. Open Excel.
5. Locate the Lotus 123 file (with an extension of *.wk4 in most cases).
6. Click 'Open.' Excel will prompt you for approval before converting the file.
7. Go to the 'File' menu, and select 'Save As' to save a copy of the file as an Excel native format.

How to Create Diagonal Lines in a Cell in an Excel Spreadsheet

1. Open Microsoft Excel by double-clicking the Excel icon on your screen or selecting 'Programs' from the 'Start' menu and then selecting 'Microsoft Excel.'
2. Select the cell you would like to place the diagonal line in by clicking on it once. The cell will be highlighted with a bold border around it to indicate that it has been selected.
3. For Excel versions before 2007, move your cursor to the 'Format' pull-down menu and select the first item: 'Cells.' A pop-up box will appear named 'Format Cells.' Select the tab that says 'Border' within the box.
4. For Excel 2007 or more recent versions, within the 'Home' tab at the top of the page, click on the down-facing arrow next to the image of a box within the 'Font' section. This is called 'Format Cells.' This arrow will select a pull-down menu. Select the last entry: 'More Borders.' The 'Format Cells' pop-up box will appear within the 'Borders' tab.
5. Select either the left or right diagonal line amongst the line options surrounding the sample box. Your selection will show up as an example in this box.
6. Confirm your selection by pushing 'OK.' The box will close and you will to your spreadsheet with the diagonal line appearing in the cell.

How to Make a Sales Order Form in Excel 2007

1. Open a new workbook in Microsoft Excel 2007. Click on the 'Office' button on the top left hand corner and select 'New.'
2. Select the Microsoft Office Online under 'Templates' and type sales order in the search box. Hit 'Enter.'
3. Select a template such as 'Sales order (Simple Blue design).' Click on the 'Download' button.
4. Fill in information on the company name, slogan, date, invoice, customer ID, return address, and shipping address. In order to add the company logo, go to cell A1 and click on the 'Insert' tab in the toolbar. Click on 'Picture' and find the picture on your computer and click on the 'Insert' button.
5. Enter the following information pertaining to the order: salesperson's name, job, shipping method, shipping terms, delivery date, payment terms, due date, quantity, item number, description, unit price, discount, and sales tax. The line total cell is automatically calculated by multiplying the quantity by the unit price, and subtracting any discounts. The total discount cell, subtotal, and total cells are also automatically calculated using formulas.

How to Insert Bullet Points Into Excel 2007

1. Select the cell or cells in which you want to insert bullet points. The cells can be empty, or they can have text already entered.
2. Click the 'Format' button, which is found in the 'Cells' group under the 'Home' tab. Scroll to the bottom of the list that appears, and under 'Protection,' choose 'Format Cells.'
3. Click 'Custom' under the 'Number' tab. If the selected cells are empty, the '@' symbol will appear in the 'Type' box. If there is already text in the cells, there will be text in the 'Type' box. Scroll down in the 'Type' menu until you see the '@' symbol, and select it; it will replace whatever text is already in the box.
4. Place the cursor before the '@' symbol in the 'Type' box. Hold down the 'Alt' key, and type 0149 on the number pad. Release the 'Alt' key; a bullet will appear before the @ symbol. Insert a space between the bullet and the @ symbol if you want a space between the bullet and the text in the spreadsheet. Click 'OK' to exit the 'Format Cells' menu.
5. Enter text into the selected cells. A bullet will appear in front of any text entered. If there was already text in the cells, the bullet point will appear before it.

How to Use Excel Spreadsheet for Bills

1. Select cell 'A1,' located in the top-left corner of the Excel 2010 worksheet.
2. Type 'Bill Type' into the the cell. This column will contain the name of the bill, like 'Rent' or 'Electricity.' Select the cell to the right of the first one and enter in 'Bill Amount.' Continue moving one cell to the right and enter in 'Bill Month,' 'Due Date,' 'Amount Paid' and 'Date Paid.' You can also add more fields if there is some other aspect of each bill that you want to track.
3. Select cell A2. Enter in the bill type for the first bill you want to track. Then move to the cell directly to the right, and enter in the bill amount. Continue until you have entered all the available information for that bill. Leave the 'Amount Paid' and 'Date Paid' fields blank until you have paid the bill.
4. Enter another bill's information into row 3. Continue until you have all your bill information for the month entered in.
5. Select cell A1 and hold the mouse button down. Move the mouse to the rightmost cell in the last row of the information that you entered and release the button. Select the 'Insert' tab at the top of the window and click the 'Table' button. Select 'OK' to build the table. This will format your information to make it readable and provide drop-down arrows that will let you narrow down your information.
6. Right-click anywhere in the table, move your mouse over 'Table' in the pop-up menu and choose 'Totals Row' to add a summation row at the bottom of the table. Select the cell in the totals row under 'Bill Amount' and choose 'Sum' from the menu that appears. This will now give you the total amount for all the bills you entered into Excel. You can do the same thing for the 'Amount Paid' column, or any other column that contains numerical data.
7. Right-click the row number for the totals row and select 'Insert' if you need to add another bill to the field. This will create a blank row at the bottom of the table. Generally you will have to do this several times each month to add that months bills.
8. Select a drop-down arrow next to each header to narrow down the table to just include rows that contain certain entries. You can look at just bills of a certain type, or just bills from a certain month. The totals row will automatically update when you narrow down the table.

How to Define Names Labels in Microsoft Excel 2003

1. Open the Microsoft Excel 2003 program and then click the 'Tools' option from the top toolbar menu.
2. Click the 'Options' button and then click the 'Calculations' tab. Select the box next to the 'Accept labels in formulas' field, and then close out of the dialog box.
3. Use your mouse to select a range of cells in your worksheet that you want to define names for.
4. Click the 'Name' field from the left side of the formula bar. Enter the name you want for the group of cells.
5. Press the 'Enter' key on your keyboard, and the names will be added.

Wednesday, December 26, 2012

How to Toggle a Grid in Excel 2007

1. Press down the 'Alt' key on your keyboard.
2. Press the letter 'W,' then the letter 'V,' then the letter 'G.' Press them one at a time: don't try to press them all together at once. This keyboard action will make your gridlines disappear if you have them and will make them reappear if they are not showing.
3. Repeat steps 1 and 2 to toggle the gridlines between showing and not showing.

How to Create Excel Spreadsheets in HTML

1. Click on 'File' in Excel 2003 or the 'Office' button in Excel 2007.
2. Click on 'Save As Web Page' in Excel 2003. In Excel 2007, choose 'Other Formats,' then choose 'Web Page' from the 'Save as Type' box.
3. Choose a save location from the 'Save In' list. For example, click on your Desktop.
4. Type a name for your Web page in the in the 'File name' box.
5. Click on 'Publish' twice. In Excel 2003, select the item you want to publish in the 'Choose' box (Excel 2007 does not require this extra step). Excel will save your workbook as an HTML Web page.

How to Sort Information by Date in Excel 2003

1. Open Excel 2003 by double-clicking the icon. Click 'File,' then 'Open' and select the spreadsheet you want to work with.
2. Click on the top left cell of the data you want to sort. Hold down the mouse button, and drag the cursor to the bottom right box, highlighting all of the data.
3. Click the 'Data' button, then select 'Sort' from the drop-down menu that appears.
4. Click the small arrow by the 'Sort By,' and select the column that holds all of the dates. Choose 'Ascending' if you want older dates to appear first or 'Descending' if you want the newest dates to appear first. Click 'OK,' and Excel will sort the information provided by date.

Tuesday, December 25, 2012

How to Separate Cell Data in Excel

1. Start Microsoft Excel and open an existing workbook that contains cells with data you'd like to separate.
2. Select the cells containing data you want to separate by clicking and dragging or using the SHIFT or CTRL keys on your keyboard.
3. Click the 'Data' tab at the top of the screen to display the 'Data' ribbon.
4. Select the 'Text to Columns' button to display the 'Convert Text to Columns Wizard' dialog box.
5. Choose the 'Delimited' selection to separate the data by looking for commas or tabs or choose the 'Fixed width' selection to separate the data by looking for spaces. You will be able to see a preview of the selected data below these two choices. Click the 'Next' button to move to the next screen of the wizard.
6. Set the column breaks for the selected data by clicking at the point in the preview that you want to add a column. Double-click any column break lines to delete them, and move a break line by clicking and dragging it. Click the 'Next' button when you are finished setting the column breaks for your data.
7. Choose a column data format depending on the type of data you are separating, and then choose a destination where you want the new data to appear.
8. Click the 'Finish' button to close the 'Convert Text to Columns Wizard' and separate the selected cell data.

How to Resize Columns in a Microsoft Access Table

Resizing by Dragging
1. Open your database file in Microsoft Access.
2. Use the F11 key to open the Database window.
3. Click on the Table tab, then click Open. A listing of tables appears.
4. Select the table you want to modify, then click Open.
5. Click in the label or title of the column that you want to resize.
6. Move your cursor to the edge of the column. The cursor turns into a cross shape.
7. When the cursor is a cross, grab the edge of the column and drag it to the width you want.
Resizing From the Format Menu
8. With your table open, click in the label or title of the column that you want to resize.
9. Select Column Width from the Format menu in the toolbar.
10. Enter the exact width that you want the column to be. Alternatively, select Best Fit, which adjusts for the column's content.

How to Make a Histogram in Excel 2003

1. Open an Excel workbook. Click the Windows 'Start' button, click 'All programs,' click 'Microsoft Office' and then click 'Microsoft Office Excel 2003.' Alternatively, you can double-click the Excel shortcut icon on your computer's desktop.
2. Click 'Tools' in the menu bar to open a drop-down menu, then click the 'Add-ins' option. You must first add this feature to Excel before a histogram can be created.
3. Click the check box next to 'Analysis Toolpak' and click the 'OK' button in the Add-Ins window. This particular add-in will be loaded in to Excel.
4. Click 'Tools' in the menu bar a second time, then click 'Data Analysis.' This opens a new window. Click 'Histogram' in the list of options in the window and click 'OK.' This opens the Histogram window.
5. Enter cell names in the Input Range field. This is the data you want to analyze. You can enter these by dragging your mouse over the cells in your Excel worksheet. They will automatically load into the Histogram window.
6. Enter cells names in the Bin Range field as you did with the cells for the Input Range. These are the numbers you want to use as intervals in the histogram.
7. Select your output options. You have two main choices for what the output will look like: a table or a chart histogram. 'Pareto' will output your data in a table in descending order of frequency. 'Chart Output' is just that. The 'Cumulative Percentage' option can add this percentage to your table or chart. You can also have your histogram appear in a new workbook, and you can name it if desired. Click the check boxes of the output options you want, then click the 'OK' button. Your histogram will be generated.

How Do I Create a Histogram Using Continuous Data in Excel 2007?

1. Open the Microsoft Excel 2007 application on your computer. Enter the continuous data into the spreadsheet.
2. Make sure to create one column with an input range of continuous data and another column with a bin range of data, which must be entered in ascending order.
3. Click on the “Data” tab and then click on the “Data Analysis” option from the “Analysis” group. The Analysis Tools dialog box will then appear.
4. Click on the “Histogram” option and then click on the “OK” option. Click on the “Collapse Dialog” button in the “Input Range” section and select the input range of data that you want represented in your histogram.
5. Click on the “Collapse Dialog” button again to return to the Analysis Tools dialog box. Click on the “Collapse Dialog” button next to the “Bin Range” section and select the bin range data in the spreadsheet.
6. Click on the “Collapse Dialog” button. Click on the box next to the “Labels” field if you want labels included with the histogram.
7. Make any changes to the setting in the “Output options” section to meet your preferences. Click on the box next to the “Cumulative Percentage” field so that it’s deselected.
8. Click on the “OK” button to save the changes. The histogram with the continuous data will then appear on the spreadsheet.

Monday, December 24, 2012

How to Remove Trailing Commas in Excel

1. Open the worksheet that contains the data from which you want to remove trailing commas.
2. Right-click the header of the column directly to the right of the data column that you want to clean. Click 'Insert' in the menu to insert a new function column.
3. Type the following in the cell in the formula column adjacent to the first data cell:=IF(RIGHT(A1,1)=',',LEFT(A1,LEN(A1)-1),A1)Substitute the cell address of your first data cell in place of all instances of 'A1' in the above example.
4. Press 'Enter.' Excel first determines whether the rightmost value in the data cell is a comma. If so, it determines the number of characters in the cell using the 'Len' function and then returns only the leftmost N minus 1 characters, thus omitting the comma. If no comma is detected at the end of the string, then Excel returns the original cell value.
5. Right-click the formula cell and click 'Copy.' Paste the formula into the cell directly to the right of all cells from which you want to clean the commas. Excel will perform the comma-trimming function on all cells and return the update value in the formula column.
6. Highlight all formula cells, then right-click the array and choose 'Copy.'
7. Highlight the original data cells, then right-click the array and choose 'Paste Special.' Click the radio button next to 'Values,' then click the 'OK' button. Excel will copy the output strings from the comma-less formula cells into your original data cells as static character strings.
8. Highlight the formula column, then right-click the array and click 'Delete' from the menu. This will delete the formula column now that a permanent copy of the formula output has been saved in the original data column.

How to Change the Size of a Microsoft Office Drop

1. Open Microsoft Word by double-clicking the Word shortcut icon on your desktop or by clicking 'Start', pointing to 'Programs' or 'All Programs' and then finding Word in your programs list.
2. Click 'Tools' on the toolbar and then click 'Customize'. The 'Customize' dialog box will open.
3. Click on the 'Toolbars' tab. Make sure the name of the toolbar that contains the drop-down list you want to make wider or thinner has a checkmark beside it.
4. Leave the 'Customize' dialog box open and click on the drop-down box that you want to resize. You will notice that it will now have a thick black line around it.
5. Move your mouse to one of the outer edges of this thick black line. When you see a line with two arrows pointing right and left, click the box with your mouse and drag it to the size you want it, whether it is larger or smaller. When you are finished, close the 'Customize' box.

How to Convert Excel 2007 to 2003

1. Open Excel 2007 if your computer has it. Click on the Windows icon at the top left-hand side of the screen and scroll to 'Open.' Click the command and browse your computer for the Excel 2007 file (it will have a file extension of '.xlsx'). Click on the file to select it, then click 'Open.'
2. Let the file open. Click on the Windows Icon and scroll to 'Save As.' Click on 'Excel 97-2003 Workbook.'
3. Name the file (the program will automatically name the file the same name as the 2007 version) in the space provided. Browse through your computer folders to find where you want to save it. Click 'Save.' The file can now be opened with earlier versions of Excel.
4. Download the Microsoft Compatibility Pack if you don't have Excel 2007 (www.Microsoft.com/downloads/details.aspx?familyid=941b3470-3ae9-4aee-8f43-c6bb74cd1466). Click 'Download' once the page opens.
5. Click on the 'Run' button when the download screen appears. Click to accept the EULA and click 'Continue' to start the install. Click 'OK' once the pack has been installed. You should now be able to open Excel 2007 docs with Excel 2003 and earlier.

How to Place a Picture in a Cell in Microsoft Excel 2007

1. Select the cell of the spreadsheet into which you want to insert a picture.
2. Open the 'Insert' tab. This tab is located in between the 'Home' and 'Page Layout' tabs at the top left of the screen in the Ribbon, Office 2007's menu system.
3. Press the 'Picture' button, located in the Illustrations section (second from the left).
4. Navigate to the location of the picture you intend to insert and double-click the file to insert the picture into the selected cell of your Microsoft Excel document.

Sunday, December 23, 2012

How to Create a Scrolling Section in an Excel Spreadsheet

1. Split the screen. To split the screen horizontally, place the cursor over the dash above the scroll bar at the far right of the spreadsheet just above the up arrow. The cursor becomes two lines with up and down arrows when placed over the dash. Left click on the dash and drag down under the last row you wish to freeze. The spreadsheet has been split into two sections. Each section can be scrolled independently. To split the screen vertically, place the cursor over the dash at the far right of the bottom scroll bar just after the right arrow. Click and drag to the end of the last column you wish to freeze. The spreadsheet can be split into four sections.
2. Freeze the panes. On the top menu, select 'View.' In the 'Window' section, under the 'View' menu, choose 'Freeze Panes.' Choose the first option, 'Freeze Panes.'
3. Scroll through the spreadsheet. When scrolling, check to see that the column headers and row descriptions you need are frozen. If you need to re-adjust the splits, return to 'Freeze Panes' under the 'Window' sub-menu, below 'View,' and choose 'Unfreeze Panes,' and try again.

How to Use the Drop

1. Open Excel 2007 and select a workbook. Press 'Control' and 'O.' Browse your computer for the Excel workbook. Click the workbook and click 'Open.' The workbook opens.
2. Select a cell or group of cells to apply the data validation. Select the 'Data' tab and click 'Data Validation.' Select 'Data Validation' from the drop-down list. On the 'Settings' tab, select 'List' from the 'Allow' drop down criteria. Type 'Yes,No,Maybe' in the 'Source' field.
3. Click the 'Input Message' tab. Check the option for 'Show Input Message When The Cell Is Selected.' Type the title of your input message in the 'Title Field.' Type a custom message for the input message in the 'Input Message' field.
4. Click the 'Error Alert' tab. Check the option for 'Show Error Alert After Invalid Data Is Entered.' Type the title of your error alert in the 'Title Field.' Type a custom message for the error message in the 'Error Alert' field. Click 'OK.'
5. Click a cell and notice the appearance of the drop-down list. Data validation has added drop-down boxes in Excel.

How to Protect One Cell in an Excel Spreadsheet

1. Open the Excel spreadsheet that contains that data and cells that you want to separately protect. Click on the individual cell that you want to lock.
2. Click on the “Format” option from the top tool bar menu. Click on the “Cells” option and then click on the “Protections” tab.
3. Click on the box next to the “Locked” field. Click on the “OK” button and you’ll be returned to the spreadsheet.
4. Click on the “Tools” option from top tool bar menu. Scroll over the “Protection” option and then click on the “Protect Sheet” option.
5. Type a password that will protect the cell from being unlocked by anyone else and then click on the “OK” button. The single cell in your spreadsheet will now be protected.

How to Remove a Check Box in Excel

1. Open the Excel file that contains the check box you want to remove.
2. Click the 'Design Mode' option on the 'Controls' group of the 'Developer' tab.
3. Click once on the check box that you want to delete. Press the 'Delete' key on your keyboard. Repeat this step for each check box that you want to remove.

How to Use Excel's TAN Function

1. Enter your input values into a row or column in a blank spreadsheet. The 'input value' refers to the angle, represented by the 'x.' Let's assume you enter an input value of 5 and you enter it in cell A1.
2. Click your cursor in a different cell and type the formula '=Tan(A1).' This gives you the result of -0.14255. This number represents the tangent of your angle.
3. Change the number of decimal points in your answer if necessary. Go to 'Format' and 'Cells.' Select the 'Number' tab, then 'Number' and enter the number of decimal points you would like.
4. Compare your answers with the most popular tan values: 'Tan(0 degrees) = 0.0000;' 'Tan(30 degrees) = 0.5773;' 'Tan(45 degrees) =1.000;' 'Tan(60 degrees) = 1.7320;' 'Tan(90 degrees) = infinity.'

How to Set Row Height in Excel 2007

1. Open the Excel spreadsheet. Select the rows for which you want to set the row heights. Click on a row in the left column to select the entire row. Press and hold 'Ctrl' and click more rows to select multiple rows, or click the diagonal arrow in the top-left corner of the spreadsheet, above the first row, to select every row.
2. Click the 'Home' tab from the Ribbon if it's not already selected. Click on 'Format' from the Cells section and select 'Row Height.' This opens a dialog box.
3. Type a number into the text box and click 'OK.' This sets the row height for your selected cells to the number you entered.

How to Use Autofill With Numbers in Excel 2007

Autofill the Same Number
1. Type the number in the first cell that you would like to contain that number.
2. Click on the cell to highlight it.
3. Click the small square in the lower-right corner of the cell and hold the mouse button down.
4. Drag the square in whichever direction you would like to AutoFill. Release the mouse button when all desired cells are highlighted. The value is copied into the cells.
Autofill a Sequence
5. Type the first two numbers of your sequence in the first two cells in your list. For instance, to start an integer sequence in the 'A' column you would type '1' in cell A1 and type '2' in cell A2.
6. Highlight the cells that contain the first two numbers in your sequence.
7. Click the small square in the lower-right corner of your selection and hold the mouse button down.
8. Drag the square in the direction that you would like to autofill. Release the mouse button when all desired cells are highlighted. Sequential values are copied into the highlighted cells.

How to Enable Extra Rows in Excel 2007

1. Select the row above which you want to place the new row. You can do this by left- or right-clicking the row number on the left-hand side. For example, if you want to insert a single row between rows three and four, select row four. If you want to insert three rows between rows three and four, select rows four, five and six by clicking on row four, holding down the left mouse button and dragging the cursor down over rows five and six to highlight them as well. To select rows that are not adjacent to each other hold down the 'Ctrl' key and click on the rows you wish to highlight.
2. Click the 'Insert' option at the top of the screen. Navigate down to 'Rows' and click the left mouse button. If done correctly, the new row or rows will appear above the row you've selected. In the case of multiple or non-adjacent rows, they will all appear at once. Alternately, you can right-click the row below where you want to insert a new one. Choose 'Insert' from the box that pops up and select 'Rows.' This will perform the same function.
3. Hold 'Ctrl' and press 'Y' on your keyboard to repeat the row insert. The insertion operation that is repeated will be the same one you just performed. This means if you inserted three rows, then you hold down 'Ctrl' and press 'Y,' three new rows will be inserted.

Saturday, December 22, 2012

How to Use Spin Buttons in Excel

1. Use Excel to create your chart or document. Note: Be sure to save your work every few minutes.
2. Open the 'Developer' tab, select 'Controls,' and then 'Form.'
3. Select the 'Insert' option on that tab. You will see this with a little folderlike icon and some tools.
4. Click on your Excel document where you want the spin button to appear. The place where you click is where the upper-left hand corner of the button will appear.
5. Select the 'Properties' option from the 'Developer' tab and 'Controls.'
6. Start setting your options for the spin button. Let's say that you decided on the age of a person. Select a standard age, such as 25. Then select a starting (minimum) age, such as 21. Next, select an ending (maximum) age, such as 100. Then select the increments in which the numbers go up, such as one year at a time, five years, etc. Finally, fill in the spot that asks for cell information.
7. Click to save your changes and then once again click to save your Excel document.

How to Split a Merged Cell

1. Right click on the merged cell. Click 'Format Cells.'
2. Click on the 'Alignment' tab.
3. Uncheck the 'Merge Cells' check box by clicking on it.
4. Click 'OK'. The merged cells are now split.
5. Click on the icon for merged cells on the menu bar if available to enable or disable merged cells when needing a quick shortcut.

How to Password Protect an Excel Worksheet Using a Macro

1. Open the Microsoft Excel spreadsheet you wish to protect.
2. Press 'ALT F11' to open Visual Basic.
3. Click on the 'Insert' menu and select 'UserForm.'
4. Click on the 'TextBox' tool and drag it onto the 'UserForm' work area. Adjust the size of the text box as desired.
5. Press 'F4' with the 'TextBox' still selected to enter the 'Properties' pane and scroll down to 'PasswordChar.' Insert an asterisk (*) in the value column.
6. Click on the 'UserForm' to bring the toolbox back and drag a 'CommandButton' onto the 'UserForm.' For aesthetic purposes, position the button to the right of the 'TextBox.'
7. Press 'F4' with the 'CommandButton' still selected and change the caption to 'OK.'
8. Click on the 'UserForm,' press 'F4' and change its caption to 'Protect/Unprotect All Sheets.'
9. Press 'F7' and paste the following code as it appears below:Private Sub CommandButton1_Click()Dim WSheet As WorksheetFor Each WSheet In WorksheetsIf WSheet.ProtectContents = True ThenWSheet.Unprotect Password:=TextBox1.TextElseWSheet.Protect Password:=TextBox1.TextEnd IfNext WSheetUnload meEnd Sub
10. Select 'Module' from the 'Insert' menu and paste the following:Sub ShowPass()UserForm1.ShowEnd Sub
11. Press 'ALT Q' to return to Excel.
12. Press 'ALT F8,' then press 'Options' after selecting 'ShowPass' from the list.
13. Assign a shortcut key to the macro and press 'OK.'
14. Press the shortcut key combination to launch the macro, enter a password, then press the 'OK' button to password-protect the sheets in the workbook.

How Do I Repeat Headers on Every Page In Excel?

1. Open the Excel spreadsheet that you want to print with repeating headings.
2. Click the 'Page Layout' tab on the ribbon.
3. Click the 'Print Titles' button in the Page Setup group. This will open a window with several tabs. Select the 'Sheet' tab if it is not already open.
4. Click the little blue icon with a red arrow at the far right of the box called 'Rows to repeat at the top.' This will bring up a narrow window with a blank line. Click the row in your spreadsheet that you want repeated. Usually this is the first row with column headings. To select several rows, click and drag down until you see all the rows you want, highlighted. This will insert the row numbers into the narrow box.
5. Click the little icon on the far right of the box to insert the row numbers into the printing window.
6. Click 'Print Preview' to see how the headings will look on multiple pages. Click 'Print' if you are satisfied.

How to Change Cell Font Alignment in Microsoft Excel 2003

1. Select all of the cells. To change the alignment in all of the cells, make sure that you have your spreadsheet file open, then use the hotkeys “CTRL-A” to select all of the cells in the spreadsheet.
2. Open the cell properties box. Once you have selected all of the cells, right-click on the highlighted cells; a cell submenu will open. Select “Format Cells” and a cell properties box will open.
3. Select the desired font alignment. Scroll to the “Alignment” tab in the cell properties box to change the alignment. You can set the vertical and horizontal attributes as well as specifying whether the text will wrap, shrink to fit, or merge inside of the formatted cells. Make the desired alignment selections and then click “Okay” to implement the changes.
4. Make sure to save the updated file. After you have made the desired changes, save your file by scrolling to the “File” tab on the command bar and left-clicking on “Save.”

How to Format Worksheet Groups in Excel

1. Start Microsoft Excel 2007 and open an existing workbook that contains worksheets that are grouped together to form a group.
2. Look at the sheet tabs in the lower left corner of the Excel screen. The sheet tabs that are white represent the worksheets that are part of the group.
3. Click on a white sheet tab so you bring up one of the worksheets that are in the worksheet group. It does not matter which one you choose, the formatting will be applied to all the worksheets in the group.
4. Select the cells in the worksheet that you want to apply formatting to in the selected cell on this worksheet and the other worksheets in the group.
5. Apply the formatting to the cells such as a border, shading, formula, function or column width.
6. Highlight and click on another white sheet tab to bring up another worksheet in the same group. Notice that the same cells in that worksheet have also had the same formatting applied.
7. Ungroup the worksheet group once you have finished formatting all the cells you want to format in the worksheets.

How to Sort Microsoft Excel Rows Alphabetically

1. Select the data you would like to sort alphabetically. Maybe it's just a small selection in a large worksheet, so simply select only the cells and any corresponding data; everything else remains the same.
2. Click on 'Data' from the main toolbar at the top of the worksheet and in the sub-menu that drops down, click on 'Sort.' The Excel program automatically selects the entire set of data and opens a new window.
3. Check to see that the data you select matches what you want to sort. If the program indicates that there isn't enough data or the data selection is too limited in some way, a 'Sort Warning' box appears. You can change the data selected before you continue.
4. Look at the choices in the 'Sort' sub-window and let the program know if your data has column headers or not. If you select 'Header Row' option, Excel will not sort that row of data. If you select 'No Header Row,' then all rows of data, including any header rows like Name, Address, City, State and Zip, will sort alphabetically in the process.
5. Decide how you want the data sorted. You can choose to only have one column sorted and all corresponding data will match up with it or have subsequent columns sorted after. For example, you can sort by last name from A to Z (ascending order) then sort the data alphabetically by first name, then again have the list alphabetically sorted by city.

How to Create a Normal Distribution Graph in Excel

1. Enter -4 in cell A1. Enter -3.75 in cell A2. Highlight both cells and grab the fill handle (the tiny box in the bottom right hand corner) with your mouse. Drag the fill handle to cell A33 and release the mouse.
2. Enter =NORMDIST(a1,0,1,0) into cell B1. This tells Excel to calculate the standard normal distribution from the value you entered in cell A1 with a mean of 0 and a standard deviation of 1. Press enter.
3. Using the same motion you used in Step 1, drag the fill handle from the corner of cell B1 down to cell B33.
4. Highlight cells A1 through A33 by holding the the left mouse button down and dragging the cursor.
5. Select 'Insert' from the toolbar, then 'Scatter,' and 'Smooth Line Chart.'
6. From Chart Tools at the right hand side of the toolbar, select 'Layout,' 'Axes,' 'Primary Vertical Axis,' then 'None'. This step will make the y-axis disappear.
7. Select 'Axes' from the center toolbar, then 'Primary Horizontal Axis'. Select the bottom option ('More Options'). Change the minimum x-value to -4 and the maximum x-value to 4 by pressing the appropriate radio button and filling in the values.

Friday, December 21, 2012

How to Create a Drop

1. Open Excel 2007 and click a blank cell in the workbook. Select the 'Data' tab and select 'Data Validation.' A drop-down list appears. Click 'Data Validation.' On the 'Setting' tab, change the Allow field to 'List.' In the source field, type 'yes,no,maybe.'
2. Click the 'Input Message' tab. Click 'Show input message when the cell is selected.' Add a title for your input message in the 'Title' field. Add a custom input message in the 'Input Message' notes field.
3. Click the 'Error Message' tab. Click 'Show error message when invalid data is entered.' Add a title for your error message in the 'Title' field. Add a custom input message in the 'Error Message' notes field. Select a style for your error message in the 'Style' drop-down list. Click 'OK.'
4. Click the cell where you started the data validation process. Notice the drop-down list that appears. You also will see the input message.

How to Calculate Correlation Coefficient Between Two Data Sets

1. Open Excel 2007 and sum in one column the numbers for the first set of data. For example, you would add the numbers 10, 20, 30, 40, 50 and 60 in the A2, A3, A4, A5, A6 and A7 cells of your Excel worksheet. In a second column, sum the numbers for the second set of data. For example, you would add the numbers 5, 2, 6, 6, 7 and 4 in the B2, B3, B4, B5, B6 and B7 cells of your Excel worksheet. Your goal is to find the correlation coefficient for these two sets of data.
2. Click on the 'A9' cell. This is the cell where you will calculate the correlation coefficient.
3. Click on the 'Formulas' tab and choose 'Insert Function' (this is found on the top left hand side of Excel spreadsheet). The 'Insert Function' window will open. Click on the drop-down menu of 'Or select a category' and choose 'Statistical.' Scroll down the 'Select a function' window. Choose 'CORREL.'
4. Click 'OK.' The 'Function Arguments' window will open, and you will see two cells: 'Array1' and 'Array2.' For Array1, enter A2:A7 for first set of data and for Array2, enter B2:B7 for the second set of data. Click 'OK.'
5. Read your result. In this example, the calculated value of the correlation coefficient is 0.298807.

How to Freeze a Row in Microsoft Excel

1. Open the Excel worksheet.
2. Click the top row heading. The row heading displays a number just left of the first column of cells. The selected row appears shaded.
3. Click the 'View' tab on the command ribbon.
4. Click the 'Freeze Panes' button in the 'Window' group. A list of options appears.
5. Click the 'Freeze Top Row' option. A black horizontal line appears on the worksheet. This line indicates the locked row that stays on the screen as you scroll down the worksheet.

How to Add a Title to an Excel Chart

1. Start Microsoft Excel 2007 and open a spreadsheet that contains a chart to which you would like to add a title.
2. Click in the white area of the chart to select the entire chart. There should be a light blue outline surrounding the chart indicating that you have selected the entire chart.
3. Select the 'Layout' tab at the top of the Excel screen to display the layout options for the selected chart.
4. Click the 'Chart Title' button in the 'Labels' section of the 'Layout' ribbon. A drop-down menu will appear that will display the different locations that you can add a title for the selected chart.
5. Choose 'Centered Overlay Title' to add a centered title that lies on top of the existing chart so the chart does not have to be resized. Choose 'Above Chart' to add a centered title that goes above the chart and resizes the rest of the chart so it can fit.
6. Click the chart title you have just added to the chart and move the chart by clicking and dragging it to its new location. You must click on the outline of the chart with a 4-headed arrow before you can successfully move the entire title.

How to Use a Filter in Excel

1. Isolate column headings to one cell. If a column heading spills over into another cell, use text wrapping to place the heading in one cell. Highlight a multi-cell column header, press 'Format' on the menu bar, click 'Row', select 'Autofit and then Format', select 'Cells' and 'Wrap Text' to place headers in one cell.
2. Format the row that contains the column heading differently than the rows that contain data, so Excel recognizes it is a row heading. Embolden characters, change the font color or place a border around the column heading to differentiate from data cells.
3. Ensure each column contains one type of data. For example, a spreadsheet with student data should have a column for test grades, one column for averages, one column for student names and so on.
4. Click any cell inside the spreadsheet you want to filter. If you select an entire column as opposed to a single cell, Excel will present the option to filter that particular column, not all of the columns in the data set.
5. Press 'Data' on the menu bar, scroll down to 'Filter' on the drop-down list and click 'Auto-Filter.' The 'Auto-Filter' drop-down arrows will appear to the right of every column heading of the single column you selected for filtering.
6. Click the drop-down arrow near the column heading for a column of data to display the filter options for the particular column. Observe that Excel displays only the data that applies to your filter selection. Excel hides any rows that do not contain the selected filter.
7. Filter the top or bottom numerical records in a column of data with Excel's 'Top 10' Filter. Click on a data cell in the column and click 'Top 10' at the top of the Auto-Filter drop-down menu in Excel 2003. For Excel 2007, click 'Numbered Filters' and choose 'Top 10.' Select 'Top' or 'Bottom' in the Top 10 Auto-Filter dialog box, choose a number of records from 1 to 500, select 'Items' or 'Percent,' then click 'Apply.'
8. Set custom filters to show records that meet two criteria instead of one. Click the Auto-Filter drop-down menu of the column heading you want to set a filter for and press 'Custom.' Enter two filtering conditions for the column of data. For example, you can see which students scored from 90 to 100 and 60 to 70. Check either the 'And' or 'Or' button or else the results will not display. Click 'OK' to set the custom filter.
9. Click 'Data' on the menu bar, point to Filter and press 'Show All' to turn off the filter and display the hidden data.

Thursday, December 20, 2012

How to Put Roman Numerals in Microsoft Office 2003

1. Open Microsoft Office Excel 2003.
2. In the Excel spreadsheet, click on a cell where you wish to put a Roman numeral.
3. Type '=Roman(58)' and press 'Enter.' The Roman numeral 'LVIII' that represents '58' will appear in the cell. Note that you can enter any number from 1 to 3,999 in parentheses.
4. Repeat Step 3 for other cells and/or numbers.
5. Click on a cell with the Roman numeral created in steps 3 or 4, and press 'Ctrl-C' on the keyboard to copy it.
6. Launch Microsoft Office Word 2003. Click the menu 'File' and select 'New' to create a new document, or 'File' and 'Open' to open an existing one.
7. Place the mouse pointer where you wish to insert the Roman numeral and press 'Ctrl-V' on the keyboard.

How to Use a Saved Template for Pivot Charts

1. Click 'Start' and 'All Programs.'
2. Navigate to the 'Microsoft Office' folder, click it once to display the folder contents and then click 'Microsoft Excel' to launch the program.
3. Click the 'Office' button in the upper left corner, and then select 'New' to create a new document. Or click 'Open' to locate and open an existing Excel spreadsheet.
4. Click and hold your mouse on the uppermost cell containing your target data, and then drag the mouse until all of your target data has been selected.
5. Click the 'Insert' tab at the top of the screen. Then click on the 'PivotTable' icon, and select the 'PivotChart' option.
6. Select whether you would like the PivotChart to be inserted into the existing worksheet or into a new worksheet. Click 'OK.'
7. Locate the 'PivotChart Tools' section at the top of the screen, and click the 'Design' tab in this section.
8. Click the 'Change Chart Type' icon at the top of the screen.
9. Select the 'Templates' option in the left column, select your saved template and click the 'OK' button.

How to Create a Calendar in a Pull

Create a Calendar Using Excel 2007
1. Enable the 'Developer' tab. The Excel 'Developer' tab is inactive by default, so you may need to activate it to create a pull-down menu. To activate the 'Developer' tab, click the 'Office' button in the top-left corner of Excel. Locate and click the 'Excel Options' button along the bottom right of the menu. Select and click the 'Show Developer in Ribbon' check-box from the pop-up menu, then click 'OK' to exit.
2. Insert a pull-down calendar. Click the 'Developer' tab from the Excel main menu ribbon. Click 'Insert' to display a menu of options and then click the 'More Controls' icon from the ActiveX controls section. The 'More Controls' icon is the last icon in the second row. It appears as a hammer and wrench crisscrossing in an 'X' pattern. A long list of additional controls will appear, so scroll down until the 'Microsoft Date and Time Picker 6.0' option appears. Click the option and then click 'OK' to return to your spreadsheet.
3. Draw, position and size the pull-down calendar. Draw a rectangle the size you desire for the calendar. Use the resize handles on the drop-down box to adjust the size if necessary. To move the calendar to another location on the Excel spreadsheet, click inside the calendar, hold the mouse button down and drag it to a new location. Resize the cell to fit the calendar by double-clicking the top margin lines.
4. Test the calendar. Deselect the 'Design Mode' tab in the main menu ribbon by clicking it once. Click the black triangle to the right of the calendar date, and your calendar will appear. If you need to make additional adjustments, go back to 'Design Mode.'
Link Calendar to Another Cell
5. Select the link cell. Select the cell you want to update when the date on the calendar changes, such as H9. In the formula bar, type in '=B5' (or whatever cell the calendar is in). Then click anywhere outside the cell to deselect it.
6. Create a link between the calendar and the update cell. Click 'Design Mode' and then click on the drop-down calendar to select it. Select 'Properties' option from the options box next to the 'Design Mode' button and locate the 'Linked Cell' option, and in the 'Linked Cell' information box, type in 'H9' (or whichever cell you select for the date update). Close the 'Properties' box and click on 'Design Mode' to deselect.
7. Activate the update. Change the date on the pull-down calendar. The update will appear in the linked cell.

Wednesday, December 19, 2012

How to Make a Dashboard in Excel

1. Open an Excel workbook containing data you want to manipulate. Create a new worksheet, inserted at the front of the workbook, and call it 'Dashboard.'
2. Click 'File' and then 'Options.' Click 'Customize Ribbon.' Tick the checkbox next to 'Developer' and click 'OK.' This enables your form control. Forms can be a vital component in an Excel dashboard.
3. Insert form items by clicking 'Developer,' 'Insert' and selecting a form option. With forms, such as a combo box, you can 'Format Control' and choose an output cell. That cell, in the case of a combo box, will show a number representing your selected option. For a combo box displaying the days of the week, for example, the output cell (hidden) will contain a value between '1' and '7.' This number can then be used by a graph or macro to display data only for that day.
4. Create a linked cell to link to other locations. This is useful if, for example, you have a totaled set of figures on the second worksheet and want to create a graph on page one but also show those totals. Type out 'Total' and 'Subtotal,' for example, on the first page, and then click the cell to the right of 'Total.' Type an equal sign ('='), then click the second worksheet, select the 'Total' cell figure and press 'Enter' to create a link to that cell. You can change the data on that page and it will still update on the first page.
5. Use color formatting to improve the look of your dashboard. This is useful not just for block color but also for conditional formatting. For instance, select a table of data and click 'Home,' 'Conditional Formatting,' 'Color Scales' and then 'More Rules.' You can select a different color scale and edit the figures so that high figures, for example, are displayed as red and low figures as green. Use these basic techniques to start creating your dashboard.

How to Make a Graph in MS Excel That You Change Every Day

1. Open the Microsoft Excel 2010 spreadsheet that contains the data you want to make into a dynamic graph.
2. Click anywhere in your data, then click the 'Insert' tab at the top of the screen. Click the chart button that corresponds to the type of graph you wan to use, then select your desired graph from the popup menu to make it appear on the spreadsheet.
3. Click the 'Formulas' tab at the top of the screen, then click the 'Define Name' button in the middle of the ribbon. Type a name for the first data series in your chart. This is normally the same text as appears in the header above the data series on your spreadsheet, but can be anything you desire.
4. Place your cursor into the 'Refers to:' box. Delete whatever is in the box, then type in '=OFFSET(' and click on the first cell in the column or row where the data for this series is located. Type in a comma, the number one, another comma, then number zero, then another comma. Then type in 'COUNTA($A:$A)-1)' but change each 'A' after the dollar signs to the column letter or row number where your data is located.Your final formula should look similar to this:=OFFSET(Sheet1!$A$1,1,0,COUNTA($A:$A)-1)Click 'OK' to close the Define Name window. Click the 'Define Name' button again and repeat the entire process for each data series in your graph.
5. Right-click on your graph and choose 'Select Data' from the popup menu. Click on your first data series, listed on the left side of the window that appears, then click 'Edit.'
6. Place your cursor into the 'Series values' text box and press backspace several times to delete everything after the exclamation point. Type in the name of the range you created for this set of data.
7. Click 'OK' to go back to the Select Data Source window. Click on a different data series and repeat the process. Continue until you have entered your names for each data series, then click 'OK' to close the Select Data Source window. Your chart now changes as you add new data each day.

How to Make an Address Book on a Computer

1. Open up Microsoft Excel on your computer. You will see that a spreadsheet opens up with predetermined rows and columns. You will use these rows and columns to set up your address book.
2. Add a title to the top of the spreadsheet. This will help you remember what information is in a particular address book. You may need to set up different address books for various purposes--for example, one for members of a book club and one for family members. Having a clear title will help you keep everything organized. Make the title bold and increase the size of the font, using the tools on the top toolbar.
3. Skip a couple of lines after the title and enter headings for the columns in the address book. The following column headings will be very helpful: Name, Address, City, State, ZIP Code, Phone Number, Fax Number and E-mail Address. Type in these headings into columns A to H, respectively. It is very important that each item is entered into a separate column.
4. Center and bold the column headings. To do this, click on the row number to the left of the row of headings. This will highlight, or select, the entire row. And, then, use the bold and center tools on the top toolbar.
5. Enter the contact information in each column. Information for each contact should be entered on a separate row. Depending on how many contacts you have, this could take some time. But, remember, you will only need to do this one time. In the future, you will just have to add new contacts and update information. If you do not have certain items of information for certain contacts, leave the cell blank. Remember to use the two-letter state abbreviations that the post office requires.
6. Format the text in the ZIP Code column to make all of the ZIP codes look the same. Highlight all of the text in the column, except for the column heading. Right-click on the highlighted cells and select 'Format Cells.' Click on the 'Number' tab, and then click on 'Special' in the 'Category' box. Click on 'Zip Code' or 'Zip Code 4' in the 'Type' box. Click 'OK.' This will make all of the ZIP codes look the same.
7. Format the text in the Phone Number column so that all of the phone numbers in the column look the same. Highlight the text in the Phone Number column, except for the column heading. Right-click on it and select 'Format Cells.' In the 'Number' tab, select 'Special' from the 'Category' box. Click on 'Phone Number' in the 'Type' box. Click 'OK.'

How to Draw a Histogram With MS Excel

1. Type your data into column A of your worksheet. For example, click on cell 'A1' and type your first data item, click on cell 'A2' and type your second data item. Continue down the column, clicking on cells and typing your data in until all of your values are on the worksheet.
2. Place your bin widths into column 'B.' Type the top value of each bin, starting in cell B1. For example, if your bin widths were 0 to 4 feet, 5 to 6 feet and 6 feet to 8 feet, type '4' into cell B1, '6' into cell B2 and '8' into cell B3.
3. Click on the 'Data' tab, then click 'Data Analysis.'
4. Click on 'Histogram,' then click on 'OK.'
5. Type the range of your inputs ito the 'Input Range' box. Your inputs are the values you entered into column A. For example, if your inputs are in cells A1 to A10, type A1:A10.
6. Click on the 'Bin Range' box and type the location of the bin ranges. For example, type B1:B3 to indicate the bin ranges are in cells B1 to B3.
7. Click 'New Workbook' under 'Output Options' then click on the 'Chart Output' check box.
8. Click on 'OK' to create the histogram.

Tuesday, December 18, 2012

How to Insert an Excel Spreadsheet to a VB Form

1. Open Microsoft Excel and type 'A' in 'A1,' 'B' in 'B1,' 'Column A' in 'A2,' and 'Column B' in 'B2.' Save your spreadsheet to 'C:\' as 'ExcelFile.xlsx.'
2. Open Microsoft Visual Basic 2010 Express, click the 'File' menu and select 'New Project.' Click 'Installed Templates,' select 'Windows Forms Application' and click 'OK.'
3. Press 'Ctrl' 'Alt' 'X' to open the 'Toolbox' window. Double-click 'DataGridView' to add a new Data Grid View control to 'Form1.' Double-click 'Button' in 'Toolbox' to add a new button to 'Form1.'
4. Double-click 'Button1' to open the 'Form1.vb' module. Type the following above 'Public Class Form1':Imports System.Data.OleDb
5. Type the following inside 'Private Sub Button1_Click' to declare a 'DataSet' and define the Excel connection:Dim ds As New DataSet()Dim connectionString As String = 'Provider=Microsoft.ACE.OLEDB.12.0;' _'Data Source=C:\ExcelFile.xlsx ;' _'Extended Properties=Excel 12.0;'
6. Type the following to connect to the 'ExceFile.xlsx' file and fill the 'DataSet':Dim excelData As New OleDbDataAdapter('SELECT * FROM [Sheet1$]', connectionString)excelData.TableMappings.Add('Table', 'ExcelSheet')excelData.Fill(ds)
7. Type the following to display the spreadsheet in your Data Grid View:Me.DataGridView1.DataSource = ds.Tables(0)Me.Refresh()Press 'F5' to run your program and press 'Button1' to import the Excel spreadsheet.

How to Tell If a Worksheet Is Protected in Microsoft Excel 2003

Single Worksheet
1. Click on the 'Tools' menu.
2. Select 'Protection->Protect Sheet.'
3. Read the dialog box. If 'Protect worksheet and contents of locked cells' is checked, the sheet is protected.
Workbook (All Worksheets)
4. Open the workbook. If you cannot open the workbook, it is protected at the file level.
5. Add another worksheet to the workbook. If you can't add another sheet, the workbook is protected.
6. Resize the Excel window. If you can't, the workbook is protected.

How to Fill a Series in Excel 2007

1. Type out a series of numbers in the cells you want the start your series. For example, type '1' in cell A1, '2' in cell A2, then '3' in cell A3.
2. Click on the first number in your series, then press 'Shift' and using the arrow buttons highlight the remainder of the series you typed. In the example, highlight cells A1 through A3
3. Click and hold the click in the lower, right-hand corner of the highlighted cells, then move the mouse down to highlight the empty cells where you want to continue your series. In the example, click and hold on the bottom right of cell A3, then drag the mouse down to cell A6. Microsoft Excel will fill cell A4 in with '4,' A5 with '5' and A6 with '6.'

How to Make Custom Receipts

Excel 2010
1. Select the 'File' tab and select 'New.' Click 'Receipts' in the left task pane. Review the receipts that appear. Click a receipt to see a preview in the right task pane. Download a receipt by clicking the receipt image and the 'Download' button in the right task pane. The template opens in Excel 2010.
2. Update the logo section by right-clicking on the default logo and selecting 'Change Picture.' Browse your PC for the logo you want to use. Click the logo and the 'Open' button. Your logo replaces the default logo.
3. Highlight the default text and type your customized information it. This includes the address, product details, and customer messages. Save your changes by clicking the 'Save' icon on the Quick Access Toolbar.
Google Documents
4. Access the Google Documents template gallery. Type 'Receipt' in the search box. Click 'Search Templates.' Review the templates that appear. Download a receipt by clicking the 'Use This Template' button. The template opens in Google Documents.
5. Delete the default logo by clicking the logo image and pressing the 'Delete' key on the keyboard. Add a new logo by clicking 'Insert' and 'Image.' Browse your PC for the logo you want to use. Click the logo and the 'Open' button. Your logo replaces the default logo.
6. Highlight the default text and type your customized information it. This can include the address, product details, and customer messages. Save your changes by clicking the 'Save' icon on the menu.
OpenOffice
7. Access the OpenOffice template gallery. Type 'Receipt' in the search box. Review the templates that appear. Download a receipt by clicking the 'Use This' button. The template opens in OpenOffice Calc.
8. Delete the default logo by clicking the logo image and pressing the 'Delete' key on the keyboard. Add a new logo by clicking 'Insert' and 'Image.' Select 'From File.' Browse your PC for the logo you want to use. Click the logo and the 'Open' button. Your logo replaces the default logo.
9. Highlight the default text and type your customized information it. This can include the address, product details, and customer messages. Save your changes by clicking 'Save' on the menu.

Monday, December 17, 2012

How to Delete Every Other Row of an Excel Spreadsheet

1. Open the Excel Visual Basic Editor. With your spreadsheet open in Excel, click 'Tools' from the menu near the top of your screen, then select 'Macro' and 'Visual Basic Editor.' If you use Excel 2003 or older, go on to the next step.Excel 2007 users will notice that the previous command does not exist in the current version of Excel, and that no macro editing tools appear by default. Turn on access to these tools by clicking the Office button at the top-left corner of your screen, then clicking the 'Excel Options' button at the bottom of the menu. Locate the heading labeled 'Top options for working with Excel' in the resulting dialog box, then check the box next to the 'Show Developer tab in the Ribbon' label. Click 'OK.' Select the Developer tab, then click the 'Visual Basic' button.
2. Add macro code. Click 'Insert' from the menu near the top of the Microsoft Visual Basic editor window and choose 'Module.' Copy all of the code listed below, then paste it into this module:Sub Delete_Every_Other_Row()
' Dimension variables.
Y = False ' Change this to True if you want to
' delete rows 1, 3, 5, and so on.
I = 1
Set xRng = Selection
' Loop once for every row in the selection.
For xCounter = 1 To xRng.Rows.Count
' If Y is True, then...
If Y = True Then
' ...delete an entire row of cells.
xRng.Cells(I).EntireRow.Delete
' Otherwise...
Else
' ...increment I by one so we can cycle through range.
I = I 1
End If
' If Y is True, make it False; if Y is False, make it True.
Y = Not Y
Next xCounter
End Sub
3. Run the macro. Return to your spreadsheet without closing the Visual Basic editor. Highlight the rows for which alternating row should be removed. In Excel 2003 and earlier, click the 'Tools' menu option, then select 'Macro', followed by the 'Macros' option. In Excel 2007, select the Developer tab, then click 'Macros.' To run the macro in either version, select the macro labeled 'Delete_Every_Other_Row', then click 'Run.' Every even-numbered row of your spreadsheet deletes.

Sunday, December 16, 2012

How to Remove Borders From Cells in Microsoft Excel 2003

1. Open the file that you wish to work on. Scroll to the “File” tab on the command bar and select “Open.” Then browse to the desired Excel file and click “Okay” to open it.
2. Access the cell with the borders that you wish to remove. You can activate the cell by scrolling to the cell of choice and left-clicking on it.
3. Remove the border from the cell. Scroll to the “Format” tab on the command bar and select “Cells.” Under the cells properties box, left-click on the “Border” tab.
4. Set the border presets. There will be box under this tab labeled “Border Presets.” You will need to left-click on the “None” box to remove a border from the cell. Then simply click “Okay” to implement the changes.

How to Create a Spreadsheet Template in Excel 2003

1. Open a new Excel document.
2. Make your spreadsheet. Include all the formatting you would like for your template. Add the fonts, cell colors, macros and anything else you would like.
3. Include only the information that needs to be on every spreadsheet. For example, if you are making a template for a budget, add the headings but not the entries for each transaction.
4. Go to File > Save As. Below the box where you name the file, there is a drop-down menu with file types. Save your file as a '.xlt' Template file. Name the file and click Save.
5. Use the template. Go to File > New. This will bring up a few options, including one for the template you made.

How to Create a Form Using Mircosoft 2007 Excel

1. Launch the Microsoft Excel 2007 program and open a blank spreadsheet. Click the 'Start' button and then 'Excel.' If you do not have Excel 2007, a free trial of Office may be downloaded from the Microsoft site (see Resources section). If a blank spreadsheet does not open automatically, click the 'Microsoft Office' button and then 'New.' Double-click the 'Blank Spreadsheet' icon to open a blank document.
2. Make certain the 'Developer' tab is available in the 'Ribbon.' Click the 'Microsoft Office' button and select 'Excel Options' to launch a separate dialogue window. Click the 'Show Developer tab' check box in the 'Top Options' section of the 'Popular' category. Click the 'OK' button.
3. Add form fields to the Excel 2007 spreadsheet. Go to the 'Developer' tab and locate the 'Controls' section. Click 'Insert' and select the desired form tool from under the 'Form Controls' section, such as 'List Box.' Click in an area of the spreadsheet that you want to add the form tool. The form tool will appear.
4. Adjust the form tool properties. Right-click the form tool and select the 'Format Control' option to launch the 'Properties' dialogue box. Depending on the type of form tool you selected, use the options in the 'Properties' window to change the details. Change the size of a form tool by clicking on it and using the small circles on the border to drag it to a desired size. To change the location of a form tool, click once on the border and drag it to a new area while holding down the mouse button.
5. Repeat steps 3 and 4 for each form tool you want to add to the spreadsheet. Save the form using the 'Save As' option under the 'Microsoft Office' button. Select a folder in which to save the Excel 2007 form using the arrows in the address bar of the 'Save As' dialogue box. Type a name for the form in the 'File name' field and click the 'Save' button to complete the process of creating a form using Microsoft 2007 Excel.

How to Add Data Labels to a Pie Chart

Adding Data Labels to a Pie Chart in Excel 2007 and Excel 2010
1. Start the Microsoft Excel program and open the worksheet containing the pie chart to which you wish to add data labels.
2. Select the chart by clicking on it. A translucent ribbon will appear at the edges of the chart, indicating its selection.
3. Click on the 'Layout' tab in the toolbar above the chart to display the 'Layout' ribbon.
4. Locate the 'Data Labels' button and click on the downward arrow to reveal a drop-down list of options.
5. Select the desired location for the labels. This will add data labels on your pie chart.
Adding Data Labels to a Pie Chart in Versions Prior to Excel 2007
6. Select the pie chart by clicking on it.
7. Click on 'Chart' from the toolbar above and select 'Chart Options.' A dialog box will pop up.
8. Select the 'Data Labels' tab from this box.
9. Select what you wish to depict on the chart from the five options: 'Series name,' 'Category name,' 'Value,' 'Percentage' and 'Bubble size.'
10. Click 'OK.' This will add the desired data labels to your pie chart.

How to Construct a Histogram in Microsoft Excel

1. Click on the 'Data' tab in Excel 2007 or the 'Tools' tab in Excel 2003.
2. Click on 'Data Analysis.'
3. Choose 'Histogram' from the list box, then press 'OK.'
4. Tell Excel where your data is by entering a range in the 'Input range' box. For example, if your data is in column A2 to A11, type 'A2:A11' into the box. If you have entered your own bin values (a range of data for the columns), enter the location of the data in the 'Bin values' box in the same format. For example, if your bins are located in B2 to B5, enter 'B2:B5' in the bin values box.
5. Check the 'Chart Output' box, then press 'OK.' Excel will insert a histogram into the spreadsheet.

How to Get Stock Quotes in Excel

1. Open Microsoft Excel. First, select 'Start' from the main operating system menu. Next, choose 'Programs.' Then, click on 'Microsoft Office' in the programs menu. Finally, select 'Microsoft Excel' from the Microsoft Office menu.
2. Click on the 'Data' menu from the Microsoft Excel main menu screen. Then, choose 'Get External Data' from the data menu. A dialog box will appear with a list of established data sources. Finally, choose the data source labeled 'Investor Stock Quotes.'
3. Select the cell in the spreadsheet for the stock quote information input or choose the 'Create New Worksheet' option to place the stock quote in a new worksheet. After selecting either option, select 'OK' from the dialog box.
4. Type the stock ticker symbol into the next Microsoft Excel dialog box. If the user wants to update the stock quote in the future, choose 'Use this value/reference for future refreshes.' Also check the second check box if you would like the information to refresh on its own.
5. Save the Microsoft Excel file for future use. Select 'Save' from the main file menu, name the file and choose the appropriate place on the computer hard drive to save it.

Saturday, December 15, 2012

How to Do a Pamphlet in Excel

1. Click on the 'File' tab and select 'Print.' Set the layout of the spreadsheet to 'Landscape' and set the margins to '0.25' on all four sides of the page. This will give you the maximum printable area on your pamphlet.
2. Click on the “View” tab and select 'Page Layout' on the left side of the Ribbon. This will change the view of your spreadsheet to one with page borders set. In this view you will also be able to set the width of columns in inches or fractions of an inch which is essential to using Excel as a page layout program.
3. Click on the box at the upper left hand corner of the worksheet area between the two rulers. It has a small triangle pointing down and to the right; this will select all cells in the work sheet.
4. Define your layout grid by clicking on the gray column headers at the top of the worksheet area and set your column widths to a quarter of an inch. Continue the process by clicking on the gray row borders at the left edge of the worksheet area and set your row heights to one fifth of an inch.
5. Switch back to the 'Home' tab. Select cells and use the 'Merge Center' button in the 'Alignment' section of the tab to merge cells to suit your design. For example, if you wanted to center a title on the left side of your brochure you'd select cells A1 through U2 and click 'Merge Center' to make a large box to enter your title.
6. Override the centering of text in a merged group of cells by using the text alignment tools next to the 'Merge Center' button and set the fonts to reflect what you want; larger fonts for titles and smaller fonts for text.

How to Convert the First Letter to an Uppercase in Excel

1. Decide if you want the first letter of every word to be capitalized ('Pete Is Great'), or just the first letter in the cell ('Pete is great'). In this example, assume that the original text ('pete is great' - note no capitals) is in cell A1, and you want the text capitalized in cell B1.
2. Enter the following Excel code into cell B1 if you want every word to be capitalized:=PROPER(A1)This will give the output 'Pete Is Great'.
3. Type the following Excel code into cell B1 if you only want the first letter of the cell capitalized:=UPPER(LEFT(A1,1))LOWER(RIGHT(A1,LEN(A1)-1))This will give the output 'Pete is great'.The 'UPPER(LEFT(A1,1))' part of the function tells Excel to return the left-most character in cell A1 in upper case. The 'LOWER(RIGHT(A1,LEN(A1)-1))' tells Excel to return all but the left-most character as lower case.

How to Build Drop

1. Scroll to the area of the spreadsheet where you want to create the drop-down list's contents. You build a drop-down list menu in Excel from data typed into any set of cells. If you want this to be inconspicuous to the Excel user, do not use the beginning of the spreadsheet. Instead, you can scroll to the right several columns or scroll down many rows to a less obvious part of the spreadsheet.
2. Type the list you want in your drop-down list menu. You can either type the list as a series of vertical cells, all in the same column, or as a horizontal list, all in the same row. For example, if you selected cell P100 as the starting point for your list, you can type each list item into P100, P101 and P102 (or into P100, Q100 and R100) and continue the list for as long as necessary.
3. Click in the cell or cells where you want your drop-down list menu to appear, based on the typed list elsewhere in the spreadsheet. If you want multiple cells to have the menu, drag your mouse over all of them so they are all selected.
4. Click on the 'Data' menu and the 'Data Tools' section. Then, click 'Data Validation' and select 'Data Validation.' In versions of Excel prior to 2007, click the 'Data' menu and select the 'Validation' option. A pop-up box will appear.
5. Click the drop-down menu on the 'Settings' tab of the pop-up window. Select the 'List' option.
6. Click in the 'Source' field.
7. Drag your mouse over the cells in your spreadsheet that contain the list of items that you typed earlier.
8. Type the 'OK' button to complete the drop-down menu setup.

How to Use Excel Charts

1. Launch Microsoft Excel 2010.
2. Open a file with some data already present in the cells or populate a blank sheet with some data that will be used for the chart. Include data labels for the rows and columns by typing descriptive names for the data in the next cell above the first entry in each column and in the next cell to the left of each row of entries.
3. Click in the cell above the first row label and to the left of the first column label and hold the mouse button down. Drag the mouse across the data diagonally until it is pointed at the lower right entry in the last row and last column and release the mouse button. This should highlight all the data that will be included in the chart.
4. Click the 'Insert' tab and click the small arrow at the bottom of any of the chart types listed in the 'Charts' group. Click the 'All Chart Types' button at the bottom of the list that appears.
5. Click on the desired chart type and click 'OK' to create a chart.
6. Click the 'Design,' 'Layout' or 'Format' tabs under the new 'Chart Tools' menu tab that appeared once the chart was created to access additional features and options.

How to Copy Vertically Paste Horizontally in Excel

1. Open the document in Microsoft Excel and highlight the cells you want to copy.
2. Click the 'Home' tab on the Microsoft Office ribbon and click 'Copy.'
3. Click on the cell where you want to paste the data.
4. Click the pull-down menu next to 'Paste' on the 'Home' tab to view a list of paste options, then click 'Transpose.' The copied data is pasted into the highlighted cell and its adjacent cells with the rows and columns reversed.

Friday, December 14, 2012

How to Calculate Descriptive Statistics Using Analysis ToolPak

1. Open Excel 2007 and add the numbers for which you want to calculate descriptive statistics in the first column. For example, add the numbers 210, 110, 50, 50, 70 and 80 in A2, A3, A4, A5, A6 and A7 cells of Excel.
2. Click on the 'A9' cell. This is the cell where you will calculate the descriptive statistics using Analysis ToolPak. Please note, you don't have to select 'A9' cell for the descriptive statistics calculation; any cell under your chosen values can be selected.
3. Click on the 'Data' tab and then 'Data Analysis' found on the top right-hand side of the Excel spreadsheet. A window titled 'Data Analysis' will pop open.
4. Click on the 'Descriptive Statistics.' A window titled 'Descriptive Statistics' will pop open. In the Input Range of window, select and drag from A2 to A7 cells. In the Output Range of Window, select A9 cell.
5. Click on the 'Summary Statistics' of the window. A check mark will appear next to Summary Statistics. Click 'OK.'
6. Thirteen descriptive statistics have been successfully calculated starting from 'A9' cells. In this example, the following will appear as your calculated values.Mean 96.66666667
Standard Error24.17528582
Median 75
Mode 50
Standard Deviation59.21711464
Sample Variance3506.666667
Kurtosis 3.549458572
Skewness 1.854360629
Range 160
Minimum 50
Maximum 210
Sum 580
Count 6

How to Make a Log with Microsoft Excel 2003

How to Make a Log with Microsoft Excel 2003
1. Choose the column headings you wish to use and determine the number of columns you will need. If your log requires the headings 'Date,' 'Time,' 'Comment' and 'Initials,' you will need 4 columns.
2. Open Microsoft Excel 2003 and type your column headers in the first row. For this example, type 'Date' in Cell A1, 'Time' in Cell B1, 'Comment' in Cell C1 and 'Initials' in Cell D1. Highlight those 4 cells and choose the format and font you wish to use for the text.
3. Highlight columns A through D and right click somewhere on the highlighted cells. Select 'Format Cells' from the menu that pops up and activate the 'Borders' tab. Click the 'Outline' and 'Inside' buttons under the 'Presets' subhead. Click 'OK.'
4. Adjust the row height to meet your needs by clicking 'Format' on the menu bar, than 'Row' and then 'Height...' The default height is '12.75' which yields approximately 50 lines per page. This may be too small for some people's handwriting, so adjust this number to meet your needs and click 'OK.' It may take some experimenting to get it just how you want it. You may use this same method to re-adjust later.
5. Change to the page break view by clicking 'View' on the menu bar and then 'Page Break Preview.' Once there, only the first 1 or 2 rows will be active and there will be a blue border around them. Click and drag the bottom blue border downward until a page divider appears and 'Page 2' appears in the highlighted area below the divider. You may have to release the border and drag again to get this to appear. Click and drag the bottom blue border upward until it aligns with the divider.
6. Adjust the column widths to meet your needs by clicking and dragging the dividers between the column headers. For example, you can change Column A's width by clicking the divider between 'A' and 'B' and dragging it in one direction or the other. Adjust the columns as wide as necessary, but do not exceed one page in width for the whole table. You will know if you have exceeded 1 page if a dotted page divider appears with 'Page 2' on the right side of it.
7. Save the file. Print as many copies as you need. When you run out of copies, you can simply open the file and print out more.

How to Calculate Probability Using Excel

1.
Go to Start>Programs>Microsoft Office>Microsoft Excel. If Excel has been used recently, simply go to Start>Microsoft Excel.
2.
Create two columns, one entitled 'Numeric grades' and the other 'Probability of getting each grade.'
3.
List the grades from 50, 60, 70, 80, 90 and 100 in cells A2 to A7.
4.
List the probabilities associated with each grade from cells B2 to B7. List the numbers as follows: 0.05, 0.1, 0.4, 0.3, 0.1 and 0.05.
5.
Enter '=Prob(A2:A7,B2:B7,70,100)'. This formula for probability isolates the numeric range of numbers (A2:A7), the probability of getting each grade (B2:B7), the lower range for which the probability is needed (70) and the upper range for which the probability is needed (100). In short, the formula answers the question: What are the chances of someone getting a grade between 70 and 100?
6.
Click on the '%' icon to convert the answer (0.85) to a percentage. The resulting answer is 85%. There is an 85% chance that the grade will be between 70 and 100.

How to Link an Excel Cell to a Word Document

1. Open the Excel document within Excel and right-click on the cell to be linked to the Word document.
2.
Select 'Hyperlink' from the cell menu and locate the Word document to link it to and then click 'OK.'
3.
Save the Excel spreadsheet and then click on the cell to open up the linked Word document.

Thursday, December 13, 2012

How to Make a Parabola on Excel

1. Enter a series of x values into the cells in a column, entering multiple values on either side of the vertex. If you are unsure of the vertex, enter a wide range of x values.
2. Enter an equal sign followed by the formula being graphed into a cell next to the top x value, then click on the lower right corner of the cell and drag down to the cell next to the bottom x value to copy the formula automatically. Excel will not display the formula in the cells, it will show the results.
3. Highlight the values entered in both columns. If you were not sure of the vertex, find the point where the change in y reversed direction then choose cells on either side of that point. For example, if y was getting larger for five cells, then smaller for the remaining cells, the vertex is between the fifth and sixth values. The more cells chosen, the more accurate your graph will be.
4. Click 'Insert' from the menu, then select 'Chart' to launch the chart creation wizard.
5. Select 'XY Scatterplot' from the wizard.
6. Adjust the look of your graph to meet your desires by following through the wizard. You will be given the option to customize the labels, the colors and the grid lines of the graph, among other options.
7. Click finish to create the graph.
8. Click on a corner of the graph and move your mouse to adjust the size of the graph.

How to Convert a Mac Date System to Excel

1. Open the Excel file that contains the cells with incorrect dates.
2. Click on any empty cell. Type '1462' into this cell, as this signifies the number of days between the two date systems. Right-click the cell and choose 'Copy.'
3. Select the cells that contain the incorrect dates. To select multiple cells, click and hold on the top left cell in a range and then drag your mouse to the bottom right cell. Hold the 'Ctrl' button to select ranges that aren't adjacent to each other.
4. Right-click on any of the selected cells. Move your mouse over 'Paste Special' in the first pop-up menu that appears, and then click on 'Paste Special' that appears at the bottom of the second pop-up menu. This brings up the 'Paste Special' window.
5. Click the radio button next to 'Add' in the 'Operation' area of the window and click 'OK.' The selected dates will shift up by 4 years and a day.

Wednesday, December 12, 2012

How to Insert a PDF Into Excel

1. Open Excel 2007 and select the 'Insert' tab. Select 'Object' from the 'Text' group. The Object dialog box appears. Click the 'Create from File' tab. Select the 'Browse' button. Search your files to locate the PDF that you plan to insert. Click the file and select 'Insert.' Click 'OK.' Excel inserts the PDF into your document as an image.
2. Review the image of the PDF in your workbook. Open the PDF by right-clicking the image and select 'Adobe Document Object.' Select 'Open.' The PDF opens with Adobe in a separate Adobe window.
3. Save your changes by clicking the 'Save' icon the Quick Access Toolbar. The newly attached PDF is inserted as an attached image in your Excel workbook.

How to Subtract Cells in Excel

Create a Formula
1. Enter your data. For the purpose of this example, type the number 34 in cell A1 and the number 15 in B1.
2. Choose the cell where you want your results to appear. Use C1, for instance.
3. Place an equal sign (=) in C1. The equal sign always precedes formulas in Excel and goes into the cell where your results will be displayed.
4. Click on cell A1. Clicking on this cell automatically places 'A1' in cell C1.
5. Type a minus sign (-) in cell C1.
6. Click on cell B1. Clicking on this cell automatically places 'B1' in cell C1.
7. Press the 'Enter' key on your keyboard, or click on the check mark on the tool bar, to see the result of your calculation. Excel performs the calculation instantly and cell C1 displays the answer, 19. Notice that the formula appears in the formula bar when you click on cell C1.
Subtract Numbers using the SUM Function and the Autosum Button
8. Type a number into A1. For instance, type the number 10.
9. Type a number into B1, preceded by the minus sign. For instance, -8.
10. Click on the cell where you want the answer displayed, like C1.
11. Use the SUM function. Type =SUM(A1, B1) into cell C1. Click the check mark on the tool bar or press the 'Enter button' to display the answer in C1.
12. Use the 'Autosum' button, which automates the SUM function. Enter your data and then click cell C1. Click the 'Autosum' button on the toolbar to display the answer, 2, in cell C1.

How to Convert Excel 2007 to Excel 2002

Instructions
1. Complete your spreadsheet. Save as usual by clicking on the 'Office' button and selecting 'Save' from the drop-down menu. This will open a pop-up window. Type your file name in the 'File Name' box and click 'Save.' This will save your spreadsheet as an Excel 2007 file with the extension '.xlxs' and ensure that you have access to the original document.
2. Use the 'Save As' option to convert your Excel 2007 file to one that is compatible with earlier versions of Excel. Click on the 'Office' button again to reveal the drop-down menu.
3. Select 'Save As' from the drop-down menu. This will reveal a sidebar menu with several format options. From this menu, select 'Excel 97-2003 Workbook.' In the pop-up window that opens, type in your file's name and click 'Save.' This will convert your spreadsheet into an Excel file with the extension '.xls.'

How to Copy an Excel Worksheet

1. Open Microsoft Excel and the file you want to change.
2. Open the Edit menu and select Move or Copy Worksheet.
3. Click the Create a Copy option in the dialog box.
4. Select OK to create a copy.
5. Rename your newly copied worksheet by double-clicking its tab at the bottom of the Excel window.

How to Remove Characters in Excel 2007

1. Open your spreadsheet and select all cells from which you want to remove the character string.
2. Click the 'Home' tab and click 'Find Select' in the 'Editing' group. Click 'Replace' to open a Find and Replace dialog box.
3. Type the character or string of characters that you want to eliminate in the 'Find what' field.
4. Type the new characters that you want to insert in place of the removed characters in the 'Replace with' field. If you simply want to delete the characters, then don't type anything in this field.
5. Click the 'Find Next' button if you want to perform the search-and-replace function manually.
6. Click 'Replace All' to remove all instances of the specified characters in the selected cells.

How to Get Started With Excel VBA

Record a Macro
1. If you have ever recorded a macro, you are already using VBA. The Visual Basic editor translates your keystrokes into VBA commands. The resulting code is inefficient, but it can help you get familiar with VBA syntax and commands.
2. In Excel, record a simple macro. In Office XP, select Macro, Record New Macro from the Tools menu. (In Excel 2007, commands are on the Developer tab.) Change the macro name or leave the default, and press OK.
3. With the macro recorder running, type 'Hello World' in cell A1. Apply Bold, Italic, and Underline, and change the font color to red. Double-click on the column separator in the header row, between columns A and B, to resize the cell's width to its contents.
4. Turn off the macro recorder by selecting Tools, Macro, Stop Recording.
5. Test the macro to make sure the message appears.
Examine Recorded Code
6. Right-click on the Sheet1 tab and select View Code, or press Alt-F11, to open the VB editor, and double-click on Module 1. Your macro code will look something like this:Sub Macro1()ActiveCell.FormulaR1C1 = 'Hello World'
Range('A1').Select
Selection.Font.Bold = True
Selection.Font.Italic = True
Selection.Font.Underline = xlUnderlineStyleSingle
Columns('A:A').EntireColumn.AutoFit
Selection.Font.ColorIndex = 3End Sub
7. Note that the macro begins with 'Sub' and ends with 'End Sub.' Every VBA subroutine begins and ends this way.
8. Find familiar keywords. Since you know what this macro does, you can figure out that 'Selection.Font.Bold=True' changes the selection to bold font. You can also recognize the commands to resize the column and change the color.
9. Go back to Excel and try recording a few more simple macros, each time examining the code in the VB editor.
Set Up the VB Editor
10. Launch the VB editor by pressing Alt-F11.
11. Click on each menu item across the top to familiarize yourself with available options.
12. Set up your environment with options from the View menu. At a minimum, add the Properties Window and the Project Explorer. You can dock them to the left side of the screen by right-clicking and selecting 'Dockable.'
13. Try the context-sensitive Help feature at any time by pressing F1.
Design a Form
14. From the Insert menu, select Insert UserForm. The UserForm is your design canvas.
15. If the UserForm doesn't pop up, go to the Project Editor and double-click 'Forms,' then double-click UserForm1.
16. When the UserForm appears, you will also see the Toolbox, which contains controls you will use in creating your forms. For instance, you can include buttons, text boxes, drop-downs and labels. Hover your cursor over each to see the names.
17. Add some controls to your form. To add a text box, find it in the Tool Box, click on it, then move your cursor to the User Form and draw a rectangle on the form. You will see a shape that looks something like a window. This is where the user will enter his input.
18. Place more controls on the form. Experiment with resizing and rearranging. For some controls to work, they need to be programmed. For instance, an 'OK' button needs an associated sequence of actions. Other controls, like labels, usually need little, if any, programming.
Program a Message Box
19. The 'MsgBox' is preset; you will not need to design a form. But you will need some code. You can program 'Yes,' 'No,' 'OK' and 'Cancel' buttons, configure the prompt, and more.
20. This message box will warn the user that the file will close without saving when she clicks 'Yes.' If she clicks 'No,' the file will save before closing. If she selects 'Cancel,' the file will not close.
21. Launch the VB editor. From the Insert menu, insert a module; then, in the Project Explorer, double-click the new module. A code window will open up.
22. Type the following routine. (Do not type the text in the brackets that follow.)
Sub MsgBoxTest() [Subroutines always begin with Sub and end with End Sub]
myTitle = 'Warning' [Assigns a value to 'myTitle.' When you use 'myTitle' later, it's the same as typing 'Warning.']
myMsg = 'Close without saving? All changes will be lost.' [Assigns a value to 'MyMsg.']
Response = MsgBox(myMsg, vbExclamation vbYesNoCancel, myTitle) [Defines the message box. It will contain 'myMsg,' a warning exclamation point, and Yes, No and Cancel buttons, and the title bar will read 'Warning,' because that's the value of 'myTitle.']
Select Case Response [Select Case assigns actions to various options.]
Case Is = vbYes [If the user clicks Yes]
ActiveWorkbook.Close SaveChanges:=False [Close without saving.]
Case Is = vbNo [If the user clicks No]
ActiveWorkbook.Close SaveChanges:=True [Save and close.]
Case Is = vbCancel [If the user clicks Cancel]
Exit Sub [Exit the subroutine. Don't do anything.]
End Select [This ends the Select Case statement.]
End Sub [Ends the subroutine]
23. Select Run, Run Sub/User Form from the menu. Your message box will be displayed; you have now successfully written a functioning VBA routine.

Tuesday, December 11, 2012

How to Create Multiple Graphs in One Chart

1. Open your spreadsheet program and enter your two data sets into adjacent columns. Type a label for your data sets in the first row of each column. (Note: These instructions are based on Open Office Calc, a free spreadsheet program, but the process will be similar when using Microsoft Excel.)
2. Click and drag to select all of the cells whose data you wish to include in your chart, including the 'label' cells at the top of each column.
3. Click 'Insert' and then 'Chart.' Select 'Line' from the 'Choose a chart type' column. Select 'Lines and Points' from the icons on the right-hand side of the dialog box. Click 'Next.' Make sure the 'First row as label' box is checked and then 'Next' twice.
4. Type in a title for your chart, a subtitle (if desired) and names for the X axis and Y axis. Click 'Finish.'

How to Create a 4 Axis Chart in Excel

1. Create a new spreadsheet in Excel.
2. Type the label names of your axes in each column, for example, Axis 01, Axis 02, Axis 03, and Axis 04 as headers in columns A, B, C, and D respectively.
3. Type the corresponding data for each column and row. The row data will be the “Series” plotted against the actual axis of each column.
4. Highlight the entire set of rows and columns by dragging the mouse cursor across the axis and data fields while holding the left mouse button down.
5. Click “Insert,' 'Charts,' then 'Other Charts' and choose a 'Radar' option from the main menu.

How to Print Odd Even Pages in Excel 2007

1. Click on the 'Developer' tab in Excel 2007.
2. Click on 'Visual Basic' to open the Visual Basic Editor (VBE).
3. Click 'Insert,' then 'Module' to open a blank module window.
4. Copy and paste the following code into the module window:Sub PrintOddEven()Dim TotalPages As LongDim StartPage As LongDim Page As IntegerStartPage = InputBox('Enter starting page number')TotalPages = Application.ExecuteExcel4Macro('GET.DOCUMENT(50)')If StartPage > 0 And StartPage
5. Press 'F5' to run the macro. A pop-up window will appear and you will be returned to the Excel spreadsheet.
6. Type the starting page number in the textbox. If you want to print odd pages, enter an odd number. If you want to print even pages, enter an even number. Excel will print odd or even pages from that starting point. For example, if you type '1,' Excel will print odd pages 1 through the end of your document.

How to Make a 2 Column List in an Excel Spreadsheet

1. Open Microsoft Excel 2007 on your computer. As you can see, several columns and rows already come up in Excel.
2. Place a title at the top of the spreadsheet. This is very important so that you know what is actually listed in the spreadsheet. Place the title at the very top of the page, starting in cell A1.
3. Add titles to the two columns that will compose the list. Place the column titles a few lines down from the title of the spreadsheet. This will help you remember what information is in each column. Center the columns by highlighting both cells and click on the centering icon (showing centered text) in the 'Alignment' section of the 'Home' tab.
4. Bold the title of the spreadsheet and the titles of the columns. Highlight the cells to be bolded and click on the bold icon in the 'Font' section of the 'Home' tab.
5. Skip a line after the column titles and enter your data into columns A and B. You can enter text or numbers, depending on the purpose of the two-column list.
6. Format any numbers that you have entered. If you entered dates, monetary amounts or regular numbers in the columns, you can format them so that all of the numbers look the same. To do this, highlight all of the cells with numbers that you want to format in the same way. Right click and select 'Format Cells.' Use the tools in the 'Number' tab to format the cells according to your purpose.
7. Create totals for columns with numbers, if needed. To do this, click on the cell where you want the total to be, and then click on the sigma symbol (it kind of looks like an E) in the 'Editing' section of the 'Home' tab. The following will appear in the cell: =SUM(). Click on the first cell that you want included in the total, and drag down to highlight the last cell to include in the total. Press 'Enter' and the total will be inserted.

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