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Friday, March 22, 2013

How to Make an Excel Sheet Into a Form

1. Open Excel 2010 and select a workbook containing data. Click the 'File' tab and select 'Open.' Browse the files and locate the workbook. Click the workbook and select the 'Open' button. The workbook will open.
2. Add the form to the Quick Access Toolbar by clicking the right drop-down arrow on the Quick Access Toolbar. Select 'More Commands.' Click 'All Commands' in the 'Choose Commands From' section. Drag the scroll bar down and click 'Form.' Click the 'Add' button to add the button to the Quick Access Toolbar. Click 'OK.'
3. Highlight the data in your spreadsheet. Make sure you highlight the column headers too. Click the 'Form' button. A form will appear containing your data.

How to Create a Flow Chart in Excel 2007

1.
Open an Excel worksheet. Go to the 'Insert' tab of the ribbon and click the 'Shapes' drop-down arrow. Select the first shape you want to use from the 'Flow Chart' shape gallery.
2.
Click on the worksheet where you want to place the first shape. Go back to the 'Shapes' gallery, click on the next shape you want to use and place it on the worksheet. You can click on a shape, hold down the mouse button and drag it into position as well. Repeat until all the shapes you need are on the worksheet.
3.
Go back to the 'Shapes' gallery and select the first connector you want to use in the 'Lines' gallery. Click on the first shape in the flowchart from where you want the connector line to begin. Click on the second shape where you want the connector line to end. Repeat with the remaining shapes.
4.
Right-click the first shape and select 'Add Text.' Type a brief description for the first step in the process. Repeat with the remaining steps.
5.
Go to the 'Format' tab and select a color scheme from the 'Smart Art' gallery, or apply effects such as '3-D' or beveled lines. Save the worksheet when you are finished.

How to Reduce File Size in Excel Without Using Software

1. Click on any cell in the Excel file you want to reduce. Open the 'Go To' dialog box in Excel 2007 by clicking the 'Find' drop-down arrow on the Home tab of the ribbon and selecting 'Go To.' In Excel 2003 or earlier, go to the 'Edit' menu and select 'Go To.' You can also use the keyboard shortcut 'Ctrl G' in any version of Excel.
2. Click the 'Special' button on the 'Go To' dialog box. Select 'Blanks' and click 'OK.' Click the 'Clear' drop-down in the 'Editing' group in Excel 2007 and select 'Clear All.' In Excel 2003 or earlier, go to the 'Edit' menu, point to 'Clear' and select 'All.' This will clear any blank cells to help reduce the file size.
3. Go to the very last cell containing data in the Excel file. Select the entire row beneath this cell by clicking the number to the left of it. Hold 'Ctrl Shift' and then press the down arrow key to select all of the cells beneath this point.
4. Click the 'Clear' drop-down in the 'Editing' group in Excel 2007 and select 'Clear All.' In Excel 2003 or earlier, go to the 'Edit' menu, point to 'Clear' and select 'All.' Select the column to the right of the last cell. Hold 'Ctrl Shift' and then press the right arrow key. Again, select 'Clear All.'
5. Repeat Steps 1 through 5 for any other Excel files that are linked to the workbook you are trying to reduce. Save the files and then check the new file size by clicking the 'Office Button' in Excel 2007. Point to 'Prepare' and then click on 'Properties.' In Excel 2003 or earlier, go to the 'File' menu and select 'Properties.' The file size will be listed on the 'General' tab.

Thursday, March 21, 2013

Microsoft Excel 2003 Is Slow in the Page Break Preview

1. Open the Microsoft Excel 2003 file on your computer that contains the page breaks that you are having problems with.
2. Click the 'Tool' menu from the top of the page and then click the 'Options' button. The Options dialog box will then appear on your screen.
3. Click the 'View' tab. Click the box next to the 'Page breaks' field so it is no longer checked.
4. Click the 'OK' button and you will close the dialog box. The page breaks view will be disabled.
5. Click the 'File' option and then click the 'Page Setup' option. Select any changes to meet your preferences and then return to your document.

How to Use Excel to Calculate Coefficient of Variation

1. Enter the data to be analyzed in one column of an Excel spreadsheet.
2. Use the Excel AVERAGE() function to calculate the mean of the data. In a blank cell on the spreadsheet, type '=AVERAGE(' (without quotes) and highlight all of the cells containing the data. Press 'Enter' to see the mean of the data.
3. Use the Excel STDEV() function to calculate the standard deviation of the data. In a second empty cell, type '=STDEV(' (without quotes) and highlight the data. Press 'Enter' to view the standard deviation of the data.
4. Divide the standard deviation by the mean: in a third empty cell, type '=' (without quotes) and click on the cell containing the standard deviation. Type '/' (without quotes) and click on the cell containing the mean. Press 'Enter' to view the coefficient of variation.

How to Convert Multiple Columns in Excel to a Single List in Word

1. Open the Excel 2010 file that you want to work with. Right-click on the 'A' above the first column and choose 'Insert.' This creates a blank first column that you will use to construct your list.
2. Press 'Alt' and 'F11' to launch the Excel VBA console. Right-click on any worksheet in your current workbook -- these are listed on the left side of the console -- move your mouse over 'Insert' and choose 'Module.' Double-click on the module which appears in the list.
3. Copy the following code and paste it into the white space on the right side of the VBA console:Sub Combine()Range('B1').SelectDo While ActiveCell > ''Range(ActiveCell, ActiveCell.End(xlDown)).Copy Destination:=Range('A10000').End(xlUp).Offset(1, 0)ActiveCell.Offset(0, 1).SelectLoopEnd SubThis code creates a macro, called 'Combine,' which combines all adjacent columns, starting with column 'B,' into one long list in column 'A.' If you think the total number of cells will be larger than 10,000, increase the number '10000' in the code so that it will be larger than the number of all your cells combined. The macro runs until it encounters a blank cell in the top row of a column.
4. Click the 'Play' button in the middle of the bar at the top of the VBA console. This creates your list in column 'A.' Click the 'X' in the top-right corner of the VBA console to close it.
5. Select the 'A' above the first column to select the entire column. Press 'Ctrl' and 'C' to copy the information to your clipboard.
6. Open the Microsoft Word 2010 file where you want to paste the list. Click the document to place your cursor wherever you want to insert the list.
7. Click the bottom of the 'Paste' button to open up a pop-up window. Choose the icon labeled with a large 'A' to insert the information as text.
8. Click the last item in the inserted items and hold the mouse button down. Drag the mouse up to the first item and release the mouse button, selecting the entire range of items. Click the 'Home' tab at the top of the screen and find the 'Paragraph' section. Click the 'Bullets' or 'Numbering' buttons to turn the information into a list.

How to Change Pivot Table Source Data

Microsoft Excel 2007
1. Open the Microsoft Excel 2007 application on your computer. Click on the “Microsoft Office” button from the top-right corner of the application.
2. Click on the “Open” option and then locate the Excel 2007 file that contains the pivot table for which you want to change the data source. Click on the “Open” button.
3. Click on the “Options” tab from the top toolbar menu and then click on the “Change Data Source” button from the “Data” group.
4. Click on the radio button next to the “Select a table or range” field. Click on the button in the “Table/Range” field.
5. Select the new range for your data within the pivot table and then click the “OK” button in the Change Pivot Table Data Source dialog box.
Microsoft Excel 2003
6. Open the Microsoft Excel 2003 application on your computer. Click on the “File” option from the top toolbar menu.
7. Click on the “Open” option and then find the Excel 2003 file that contain the pivot table for which you want to change the data source. Select the file and then click on the “Open” button.
8. Right-click on any cell in the pivot table and then click on the “Wizard” option. The PivotTable and PivotChart Wizard will appear on the screen.
9. Click on the “Back” button. Select the radio button next to the “Existing worksheet” field and then click inside of the text box.
10. Select the new range for your pivot table within the spreadsheet and then click on the “Finish” button from the dialog box.

Wednesday, March 20, 2013

How to Find Delete Multiple Instances in Excel

1. Click the Windows 'Start' button and select 'All Programs.' Click 'Microsoft Office' followed by 'Microsoft Excel' to open the spreadsheet software.
2. Click the 'File' ribbon tab, then click 'Open.' Double-click the Excel spreadsheet file that contains the duplicate values.
3. Highlight all the cells you want to check for duplicates. Click the 'Data' ribbon tab at the top of the window. Click 'Delete Duplicates' to start the wizard.
4. Check the box for each column you want to check from the selection. If you want to check all columns, click 'Select All.'
5. Click 'OK' to run the duplicate checker. The window displays the number of duplicates found. Click 'OK' to delete the duplicate instances.

How to Unlock an Excel Workbook Without Knowing the Password

1. Download and install Excel Password Remover 2010 from Straxx.com (see Resources). This is an Excel add-in file that will place two new options, 'Unlock sheet' and 'Unlock Workbook,' under the 'Tools' menu. This is an effective, free program.
2. Try Passware Kit Basic 10.1 (see Resources). This software can recover passwords for Microsoft Word, Excel, and Powerpoint files, as well as passwords for email accounts, network connections and local Administrators.
3. Download Excel Password Recovery Master (see Resources). This software offers near instant recovery of password. Length and complexity of passwords do not affect the speed at which they are recovered. Excel Password Recovery Master also supports Multilingual passwords.

How to Convert MS Excel Files to PDF

1. Open the MS Excel file that contains your document.
2. Ensure that the 'Print Area' has been properly defined. Go to 'Page Layout,' click 'Print Area' and finally, select 'Set Print Area' from the main menu. You will see a dotted line that represents the selected print area.
3. Select 'File' then 'Print' from the main menu. The 'Print and Printer' selection menu appears.
4. Select 'Adobe PDF' from the Printer drop-down selection.
5. Click 'Print'. The 'Save PDF File As' dialog window appears.
6. Navigate to the directory where you wish to save your PDF files and click the 'Save' button. The Adobe PDF progress bar appears and the PDF file is now created.

How to Change Ribbons in Excel 2007

1. Open Excel 2007.
2. Click on one of the following tabs: 'Insert,' 'Page Layout,' 'Formulas,' 'Data,' 'Review' or 'View.' If you previously placed a check in the Excel Options box labeled 'Show Developer tab in the Ribbon,' the rightmost tab you will see is the 'Developer' tab.
3. Click on 'Home' to return to the 'Home' Ribbon.

Tuesday, March 19, 2013

How to Use Freeze Frames in Excel

1. Open an Excel spreadsheet with some data.
2. Choose which rows and/or columns to freeze. To freeze rows only, select the row immediately beneath the row or rows you want to remain visible. To freeze columns only, select the column immediately to the right of the column or columns you want to remain visible. To select both rows and columns, select the cell immediately below and to the right of the row and column you want to remain visible.
3. Click the 'Window' menu in Excel 2003. Click the 'View' tab in Excel 2007/2010.
4. Click 'Freeze Panes' in Excel 2003 to complete the process. Click the 'Freeze Panes' option with the down arrow and continue to the next step in Excel 2007/2010.
5. Select 'Freeze Panes' from the drop-down menu in Excel 2007/2010 to complete the process.

How to Dock Windows in Excel Visual Basic Editor

1. Open Excel and then open VBA. The shortcut to opening VBA is 'ALT F11.'
2. Select the 'Tools' menu then select 'Options.'
3. In the dialog box, click on the 'Docking' tab. Make sure all the boxes are check on this tab, then click 'OK.'
4. The toolbar windows can be docked simply by moving them towards a side of the window pane. The code windows can be docked by double clicking on the header or clicking on the 'Maximize' button in the upper right corner. The code windows are undocked by selecting the greyed 'Restore Window' button in the upper right corner. Code windows can be alternated between by using 'CTRL Tab.'

How to Set the Number of Decimal Places to Appear in a Microsoft Access Table Field

1. Open your table in Design view.
2. Create a Number or Currency field, or click in a Number or Currency field that already exists.
3. Click on the General tab in the Field Properties box at the bottom of the screen.
4. Click in Decimal Places. A small arrow appears on the right side of the text box.
5. Click on the arrow to produce a menu of choices.
6. Select the number of digits to appear to the right of the decimal place.
7. Save your table.

Monday, March 18, 2013

How to Set Up a Spread Sheet for Profit Loss in a Small Business

1. Open Microsoft Excel and locate the template gallery.To find the template gallery in Excel 2003, select 'File' and 'New.' Using the right task pane, locate the templates search box. Type 'profit loss statement.' You will see all of the available templates. Download the profit loss statement.To find the template gallery in Excel 2007, select the 'Office' button and select 'New.' Using your search box, type 'profit loss statement.' You will see a list of matching templates. Download the profit loss statement.
2. Customize the Excel template to your business needs. Since this statement is a comparison of your business performance during different time periods, decide how often you want to generate this report.Open the template and enter the company name, time frame and date of the report.Adjust the sale revenue and cost of sales section by adding products or services that your company sells. This may require you to add or delete rows.To add products and services, type over the generic products and services included in the template. If you need additional rows for more products and services, right click on an existing product row number and select “Insert.” To delete a products and services row, right click on the existing product row and select “Delete.”
3. Adjust your operating expenses section. Add or remove any expenses that do not apply to your business. Clarify the taxes section to reflect the taxes you are responsible for.To adjust add additional expenses, type over the generic expenses. If you need additional expense rows, right click on the row number and select “Insert.” To remove an expense row, right click on the row number and select “Delete.”
4. Save your changes in Excel 2003 by selecting “File” and “Save As.” Type in a name for your template and change your Save As Type to “Template.”Save your changes in Excel 2007 by selecting the “Office” button. Select “Save As” and then select “Other Formats.” Type in a name for your template and change the Save As Type to “Template.'

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