How to Convert Numbers to Text in Microsoft Excel

1. Open a new workbook in Microsoft Excel.
2. Type the list of numbers you would like to convert to text down a column.
3. Type =Text(cell,'units') in the next empty column or row, where 'cell' is the cell containing the number you want to convert and 'units' is the unit you want the number to be expressed in. For example, if you have 10 in cell A1 and want to express it in U.S. dollars, type =text(A1,'$0.00') in cell B1.
4. Click on the cell containing the formula and go the lower right-hand corner of the cell until your mouse pointer turns into sign. Drag the formula down the column to the last row containing data.

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How to Create a Drop

1. Select the data you want the drop-down menu to contain. This can be any list of information. Highlight those cells and click the 'Data' menu. Select 'Sort' and 'A-Z.' This will alphabetize your list.
2. Place your cursor in the cell where you want your drop-down list located. Click the 'Data' menu and the 'Data Tools' menu. In the 'Data Tools' menu, select 'Data Validation.'
3. Choose 'List' in the 'Allow' menu of the 'Data Validation' dialog box. Click the arrow beside the 'Any Value' option to view the options where 'List' will be found.
4. Click the button at the very end of the 'Source' entry box. This will generate a 'Data Validation' dialog box. Select the worksheet where the data is located for your list. Highlight all of the cells you want included in the drop-down list. Click the button at the end of the 'Source' entry box to select the cell range. If you do not want the list to be left blank, you should clear the check mark in the the 'Ignore Blank' check box in this menu.
5. Select the 'Input Message' tab to set an input message that will appear when the list is selected. This will allow you to provide people with an understanding of what you would like them to select in this menu.
6. Select the 'Error Alert' tab to set an alert to notify users if they have improperly populated the list or failed to select an option.
7. Select 'OK' to populate and publish the drop-down list.

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How to Use a Chart Wizard in MS Excel 2007

1. Open the Excel workbook with the data that you wish to chart.
2. Select all the cells containing the relevant data. Press 'CTRL' and 'A' to select them all.
3. Select 'Chart' from the Insert menu. This will open the Chart Wizard.
4. Select a chart type under 'Standard Types.' If you are unsure how a specific chart will represent your data, click it to view a preview. Click 'Next' when you are done.
5. Confirm the data range to include in your chart. The information is already filled in to show the cells you selected in Step 2, but you can switch around the order in which your spreadsheet's rows or columns appear on the final chart. Click 'Next' when you are done.
6. Choose from the wide range of chart options in the next window. They are divided into six tabs: Titles, Axes, Gridlines, Legend, Data Labels and Data Table. If you have the 'Preview' box checked on these pages, you can see what various options will look like. Note that users trying to create basic charts can leave these options at their default settings; they can be changed later if need be. Click 'Next' when you are done.
7. Choose whether to place your chart in the existing workbook or to create a new document. Click 'Finish' when you are done.

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How to Add a Header and Footer in Excel

1. Create or open the file you will be working with. A header and footer can be changed in an existing file or added to a new or existing file.
2. Determine if you will use a header, footer or both. Also decide what you want each of these to look like and say. These steps show how to add both a header and footer so choose the steps suitable to what you need.
3. Go to 'File' in the menu bar and select 'Page Setup.' A new box with options will appear. If you do not see 'Page Setup' in your options from the drop-down menu, click the arrow at the bottom of the 'File' list to see more options.
4. Click the tab that says 'Header/Footer,' and then the 'Custom Header' button. Type the words you want displayed into the appropriate box (or boxes) for where on the top of page you want the header to display (left, center or right). Once you have entered the words, click the 'A' to change the font to whatever type, size and color you want these words to be displayed as and click 'OK' on both the font and header boxes. Each word or section of words (left, center or right) can have its own font selection.
5. Include a footer by clicking the 'Custom Footer' button of the 'Header/Footer' tab. Again enter and format the text where you wish it to be displayed. You can automatically add the page numbers, date, time, file path, file name or tab name by using the buttons. Note that a code automatically appears depending on what you choose. You should not edit that information, but you can include text before or after that code.
6. Select the 'OK' button once done formatting the footer. Click the 'Print Preview' button to verify that you header and footer look the way you want. Edit them as needed and click 'OK' to add them to your document. Save the file by selecting 'Save' or 'Save As' from the 'File' menu.

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How to Create a Timeline Using Word

Create a Timeline in Word 2003
1. Open the Word document on which you want to create a timeline. Go to the 'File' menu, click on 'Page Setup' and go to the 'Margins' tab. Select the 'Landscape' orientation option and click 'OK.'
2. Go to the 'View' menu, point to 'Toolbars' and select 'Drawing' if it is not already selected. Click the rectangle auto shape in the drawing toolbar and draw a long, narrow rectangle horizontally onto the Word document, leaving room above and below it for text.
3. Right-click the shape and select 'Format AutoShape.' The 'Format Shape' dialog box will open. Go to the 'Colors and Lines' tab of the dialog box. Select a color from the 'Fill Color' drop-down menu.
4. Click 'AutoShapes' on the 'Drawing' toolbar. Point to 'Lines' and select a straight line. Draw the line coming up from the rectangle in the first position you want at the beginning of the timeline. Repeat, drawing the next line downward from the rectangle. Alternate each mark on the timeline.
5. Go to the 'Insert' menu and select 'Text Box.' Draw a text box above the first line coming out of the rectangle. Type a date or time and other pertinent information in the box. Repeat for the remaining points on the timeline.
6. Go to the 'Insert' menu, point to 'Picture' and select 'From File' or 'Clip Art' to add graphics to points on the timeline. Save and print it as desired.
Create a Timeline in Word 2007 or 2010
7. Open the Word document on which you want to create a timeline. Go to the 'Insert' menu and select 'SmartArt.' The 'SmartArt Gallery' will open.
8. Click 'Process' in the list of 'SmartArt Types.' Hover your mouse over the gallery options or click on an option to see its name and description. Select 'Basic Timeline' and click 'OK.' A timeline graphic will appear along with a corresponding text pane.
9. Click on the first text entry in the text pane. Enter the date or time and other pertinent information in the box. Repeat for the remaining points on the timeline.
10. Add an entry to the timeline by selecting the entry before or after the desired new entry. Right-click that entry, point to 'Add Shape' and select 'Add Shape After' or 'Add Shape Before.'
11. Click on the timeline and go to the 'Design' tab in 'SmartArt Tools.' Click 'Change Colors' to select a different color scheme. Select an option in the 'SmartArt Styles' gallery to change the appearance of the timeline.
12. Go to the 'Insert' tab and select 'Picture' or 'Clip Art' to add graphics to points on the timeline. Save and print it as desired.

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How to Print Bar Codes in Microsoft Excel

1. Launch Microsoft Excel from the Microsoft Office folder in your Start menu.
2. Click the 'Tools' drop-down menu. Select the 'Macro' tab, and choose 'Security.' Set it to 'Medium.' If you use Office 2007, click on the Microsoft Office button at the top left corner and select 'Excel Options.' Click on 'Trust Center Settings' under the Trust Center category. Click on 'Macro Settings.' Put a check mark next to 'Enable all macros.'
3. Click the 'File' drop-down menu and select 'New.' Select 'Enable Macros' when you get a prompt. For Excel 2007, click on the Office button and select 'New.'
4. Enter the formula for your specific bar code in Column A, which is the first column. Make sure to use only numbers and/or letters while developing your bar code formula. Also, do not add any spaces between the characters.
5. Increase the width of Column B, the column next to the first column from last step. Click on the line that divides Column B and Column C and drag it to your right until you have enough space for the bar code.
6. Double-click on the formula you developed and type it in Column A from Step 4. Right-click on it and select 'Copy.' Right-click on the next cell in Column B and select 'Paste.'
7. Double-click to select all the formula in Column B. Select the 'Font' drop-down menu. Choose the font that says 'Bar code.' This will transform the formula into a bar code.
8. Select the cell with the bar code. Click the 'File' drop-down menu and select 'Print...' For Excel 2007, click the Office button and select 'Print.' Click 'Print...' again.
9. Choose 'Selection' under the Print What sub-category. Click 'Print' to end the task.

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How to Print Mail Labels From Excel

1. Open Excel 2010 and select the 'Mailing' tab on the ribbon. Select 'Start Mail Merge.' Click 'Labels.' Select the label vendor and product number. Click 'OK.' A grid of the label appears in your Word document.
2. Click 'Select Recipients.' Select 'Use Existing List' from the drop-down list. Browse your files and locate the Excel workbook containing the mail labels. Click the workbook and select the worksheet containing the mail label information. Click 'OK.'
3. Format the labels by clicking the 'Insert Mail Merge' field. From the drop-down list, select a field name. It appears in the first label in the document. Add a space or additional formatting as necessary. Press the 'Enter' key to advance to the next line in the label.
4. Click the 'Preview Results' button to see the labels. Click 'Update labels' to apply the new label format to all of the new labels. Select 'Finish and Merge' to print the labels. Select 'Print Records' and 'All' to finalize the print process. Click 'OK' and review your printed mail labels from your printer.

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How to Transform a Spreadsheet into a Web Page in Excel 2003

1. Fill out your Excel 2003 worksheet. You will create the Web page from this version of the worksheet.
2. Format your worksheet. Make sure that your worksheet is formatted so it looks good enough to appear on the Internet. Save the file without exiting.
3. Under 'File' from the toolbar at the top of the Excel window, click 'Web Page Preview' on the dropdown menu. This will preview how the page will appear online. You may have to make formatting changes; if so, preview until you're finished.
4. Once the preview satisfies you, click 'Save as Web Page' under 'File.' This will save your spreadsheet as an 'htm' file so people can view it on the Internet.

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How to Evaluate Multiple Columns in Excel 2003

1. Choose a formula or function that you want to use. For example, use the 'Sum' function to add columns or the 'Average' function to calculate the average of all the numbers.
2. Type the function into a blank cell. For example, type 'Sum(' without quotes to start the Sum function.
3. Type the column references, separated by a colon, then close the function with a closing parenthesis. For example, type 'a:b)' without quotes. Your function should look like '=Sum(a:b)'.
4. Press the 'Enter' key or click out of the cell.

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How to Make an Invoice Using Excel

1. Navigate to the Excel templates website (see References below for link).
2. Select a template option and examine it for relevance to your needs. For example, click on 'Basic Invoice,' 'Sales Invoice,' or 'Service Invoice.' This brings up a window with a 'Download' button. Click on the button to download the template to your computer.
3. Locate the downloaded file on the computer by using Windows Explorer. To run Explorer, click on the 'Windows' button in Windows 7 or Vista or the 'Start' button in Windows XP, then click on 'Run.' Type 'Explorer' into the text box, then click 'OK.'
4. Double-click on the template file. The template will open up in Excel automatically, and you can then tailor the invoice to fit your needs by changing the business name, amount and other categories. When finished customizing the template, save it to the location of your choice on the computer for future use.

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How to Find Standard Deviation on Excel 2007

1. Open Excel 2007 and select the 'Formulas' tab. Click the 'Statistical' button. A drop-down list appears.
2. Click 'Stdev.' The Standard Deviation function arguments window appears.
3. Type the first value in your standard deviation function in the 'Number 1' field. Type the second value in your standard deviation function in the 'Number 2' field. Click 'OK.' The standard deviation function is displayed in the cell.

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How to Make a Stem Leaf Plot in Excel 2007

1. Rename a blank Excel worksheet “Data” by clicking the bottom tab for the worksheet and typing the new name.
2. Rename another blank Excel worksheet in the workbook “Stem” by clicking the bottom tab for that worksheet and typing the new name.
3. Enter your list of numbers in column A of the “Data” worksheet.
4. Press “Alt” and “F11” at the same time to open the visual basic editor.
5. Double click “This Workbook” under Microsoft Excel Objects in the left navigation pane to open a blank code window.
6. Paste the following VBA code into the blank window:
Sub StemAndLeaf()
dataColumn = 1'Clean everything out of the Stem worksheet.
Worksheets('Stem').Cells.Clear'Look at the Data worksheet.
Worksheets('Data').Activate'Find the maximum value.
rowPointer = 2
Do Until Cells(rowPointer, 1).Value = ''
rowPointer = rowPointer 1
Loop
Maximum = Cells(rowPointer - 1, dataColumn).Value'Set the divisor to strip off leaves.
divisor = 1
Do Until Maximum / divisor
divisor = divisor * 10
Loop'If the first digit of the largest value is less than 5, then
'use a smaller divisor.
'Otherwise you could end up with four or fewer rows in the plot.
If Fix(Maximum / divisor)
topStem = Fix(Maximum / divisor)'Set up the Stem worksheet.
Worksheets('Stem').Activate
Cells(1, 1).Value = 'Count'
Cells(1, 2).Value = 'Stem'
Cells(1, 3).Value = 'Leaves'
For rowPointer = 2 To topStem 2
Cells(rowPointer, 2).Value = rowPointer - 2
Cells(rowPointer, 3).Value = '|'
Next rowPointer'Calculate the counts.
'The following code is slower than it needs to be,
'but a faster code would be harder to read and understand.
Worksheets('Data').Activate
rowPointer = 2
Do Until Cells(rowPointer, dataColumn).Value = ''
measurement = Cells(rowPointer, dataColumn).Value
Stem = Fix(measurement / divisor)
Worksheets('Stem').Cells(Stem 2, 1).Value = Worksheets('Stem').Cells(Stem 2, 1).Value 1
rowPointer = rowPointer 1
Loop'Calculate the shrink factor.
Worksheets('Stem').Activate
maximumCount = 0
For rowPointer = 2 To topStem 2
If Cells(rowPointer, 1).Value > maximumCount Then
maximumCount = Cells(rowPointer, 1).Value
End If
Next rowPointershrinkFactor = Fix(maximumCount / 50)
If shrinkFactor
Cells(1, 4).Value = 'Each digit represents' Str(shrinkFactor) ' cases.''Return to the data, and fill the leaves in light of the values in the data.
Worksheets('Data').Activate
rowPointer = 2
Do Until Cells(rowPointer, dataColumn).Value = ''
measurement = Cells(rowPointer, dataColumn).Value
Stem = Fix(measurement / divisor)
leaf = measurement - Stem * divisor
leaf = Fix(leaf * 10 / divisor)Worksheets('Stem').Cells(Stem 2, 3).Value = Worksheets('Stem').Cells(Stem 2, 3).Value Trim(Str(leaf))
rowPointer = rowPointer shrinkFactor
Loop'Get to the Stem worksheet.
Worksheets('Stem').Activate
End Sub
7. Press “F5” to run the code. Your Stem and Leaf plot will appear in the “Stem” worksheet.

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How to Reduce the Size of a Large Excel 2007 File

1. Press 'Ctrl' and 'End' at the same time. This will bring you to the bottom right cell of the worksheet.
2. Select all the rows between your real last used row, and the row that Ctrl End brought you to. To select a row, click on the row identifier (for example, 'A.'). To select multiple rows, hold down the 'Shift' key and click the first and last row. Press 'Delete.'
3. Select all the columns between your real last used column, and the column that Ctrl End brought you to. Press 'Delete.'

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How to Use Scatter Plots in Excel

1. Open the Excel 2010 file containing the data you want to make into a scatter chart.
2. Arrange the data so the first row for each column has a header in the top row. The header is just a word that describes the data. If you need to add a row to accommodate the headers, right-click the number on the left side of the top row and select 'Insert' from the pop-up menu.
3. Arrange the information so that the leftmost column holds the values you want to use on the X-Axis. You can move a column by right-clicking on the letter at the top of the column and choosing 'Cut' from the pop-up menu. Then, right-click on the letter at the top of the first column and choose 'Insert Cut Cells.'
4. Select any cell within your data table. Click 'Insert' at the top of the screen. Find the 'Charts' area of the ribbon and click the 'Scatter' button. Choose one of the five different scatter chart types, which include 'Only Markers,' showing just the intersection of the data fields; 'Smooth Lines,' with a curved line running from one data point to another; and 'Straight Lines,' with a jagged line running between the data points. Smooth- and straight-line scatter charts are available with and without markers. Click the chart type and Excel will create the scatter chart.
5. Click the 'Quick Layout' button on the 'Design' tab to get a list of pre-set layouts for your chart. These layouts will control how the chart appears by adding axis titles, showing a number grid and displaying the marker data as numbers, as well as a few additional options. You can fine-tune the chart's appearance even more by selecting the 'Layout' or 'Format' tab and modifying the options from the ribbon.

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How to Generate a Random Number in a Range in Excel

1. Start Microsoft Excel 2007, and open an existing spreadsheet from your files or create a new blank spreadsheet into which you want to generate a random number within a range that you designate.
2. Select the cell or multiple cells that you want to generate the random number into. You can use the SHIFT or CTRL keys on your keyboard to select multiple cells at the same time. The cells that random numbers will be generated into will be outlined by a black heavy line.
3. Type '=RANDBETWEEN' (no quotes) into the 'Formula' textbox near the top of the Excel screen.
4. Continue to type the rest of the function that specifies the range you want the random numbers to fall into. '([Bottom],[Top])' (no quotes) should be inserted after '=RANDBETWEEN' (no quotes) with numbers replacing the word 'Bottom' and 'Top.' The 'Bottom' number should be the lowest random number you want to be generated ant the 'Top' number should be the highest number you want to be generated.
5. Press the 'Enter' key on your keyboard if you selected one cell or the 'CTRL ENTER' if you have selected multiple cells. You will now see random numbers have been generated in the range that you have specified.

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How to Make a Bar Chart in Excel

1.
Open the Excel file that contains your data. If you have not created a file with your data yet, open a new Excel workbook and do that now. In this example, there is e a small list of data detailing how many people chose various animals as their favorite to use as an example.
2.
Use your mouse to highlight the cells that contain your data. In this example, cells A1 through B7 are highlighted.
3.
Choose the “Insert” menu from the toolbar in Excel. Now choose the “Bar” chart submenu. Pick which type of bar chart you would like to create. For the example, use the simplest 2-D version.
4.
Look over the chart you created and decide if you want to make any changes to the format. Feel free to experiment here. If you try something and find that you don’t like it, you can always use the “Undo” key to return to your file’s previous state.
5.
Save your file so that you don’t lose your work.

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How to Use Microsoft Excel Date Difference Function

1. Type a date into a cell. For example, type '10/02/2010' into cell A1.
2. Type a second date into a cell. The second date should be later than the first date. For example, type '10/06/2010' into cell B1.
3. Type an interval into another cell. For example, type 'd' into cell C1.
4. Click on another cell and type the DATEDIF formula, inserting the cell locations of the DATEDIF components. In this example, type '=DATEDIF(A1,B1,C1)'.
5. Press the Enter key for the result. In the example, the result returned will be '4,' indicating there are four days difference between the two dates.

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How to Set Margins in Powerpoint

Set Margins for Print
1. Open the presentation in Microsoft PowerPoint.
2. Select 'File' and 'Page Setup' from the toolbar. Select an option from 'Slides sized for.'
3. Use the scroll bar to adjust the height and width or type it in. Then click 'OK.'
Set Margins for Text Boxes and AutoShapes
4. Select the text box or AutoShape on your slide.
5. Double-click the selection to open the 'Format Text Box' or 'Format AutoShape' dialog box.
6. Go to the 'Internal margin' section under the 'Text Box' tab. Then change the left, right, top and bottom margins and click 'OK.'

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How to Convert Dates in Excel

1. Open the worksheet.
2. Click the cell or a selection of cells.
3. Click the 'Home' tab on the command Ribbon.
4. Click the Dialog Box Launcher in the lower right corner of the 'Number' group. The dialog box opens.
5. Click the 'Number' tab. A list of categories displays.
6. Click 'Date.' A list of date formats displays in the 'Type' box. Examples include March 14, 2001 and 14-Mar-01.
7. Click the date format.
8. Click the down-arrow for the 'Locale (Location).' A menu includes 'English (United States),' for example. The formatted date can translate into other languages.
9. Click the preferred language.
10. Click 'OK.' The dates convert to a different format in the selected cells.

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How to Make Clustered Histograms on Excel

1. Open your Microsoft Excel worksheet that contains the data for your chart. Label a new column as Bin Range, and type the groups of values that you want to use as your horizontal axis. For example, if you're counting the frequency of test scores, type '
2. Label a new column 'Frequency1' to the right of your Bin Range column. Count the number of occurrences for each of your groups of your first data set and type them into the 'Frequency1' column. Repeat the process for your second data set and label the column 'Frequency2'.
3. Highlight your 'Frequency1' and 'Frequency2' columns and click the 'Insert' tab on the Ribbon at the top of the page. Click the 'Column' drop-down box and select the style that you want to display on your chart. Click the 'Select Data' button on the Design tab of the ribbon, click 'Edit' under Horizontal Axis Labels and highlight your Bin Range values in the Axis Label Range text box.
4. Customize your chart with the tools in the Design, Layout and Format tabs of the Ribbon. Add chart titles, axis titles and data labels from the Labels area of the Layout tab. Change the color scheme from the Design tab and customize the shape styles and colors from the Format tab.

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How to Change Interval of Value Axis in an Excel Chart

1. Start Microsoft Excel 2007 and open a spreadsheet that contains a chart to which you would like to change the interval of the value axis.
2. Select the entire chart by clicking in the white area of the chart. You will then see a light blue outline around the chart indicating you have selected the entire chart.
3. Choose the 'Format' tab at the top of the Excel screen and location the 'Current Selection' group. The 'Current Selection' group is the first group that appears on the 'Format' ribbon.
4. Click the 'Chart Elements' drop-down list and select '(Value) Axis' from the list. The 'Chart Elements' list is the top item in the 'Current Selection' group.
5. Click the 'Format Selection' button to open the 'Format Axis' dialog box. Click the 'Axis Options' option on the left side of the 'Format Axis' dialog box if necessary.
6. Change the minimum value, maximum value, major units and minor units by clicking the 'Fixed' radio buttons beside the options. This allows you to be able to type in the intervals you want to see in the text boxes to the right of the options.
7. Click the 'Close' button to close the 'Format Axis' dialog box and return to your Excel chart. You will notice that the interval of the value axis has changed.

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How to Convert Excel Formulas to Hard Numbers

1. Highlight the cell(s) with that contain formulas you wish to convert to hard numbers.
2. Right click your mouse and select 'Copy'.
3. Right click again and select 'Paste Special'.
4. Select the 'Values' option in the Paste section of the Paste Special box.
5. Click 'OK.'
6. Hit the Enter key. The cell(s) selected will now display numbers rather than formulas.

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How to Use the '' Symbol in the Header in Excel 2007

1. Open an Excel 2007 document and click the 'Insert' menu.
2. Click 'Header and Footer.'
3. Type the text you want to include in the 'Header' box. When typing the symbol, type '' two times. Microsoft Excel will now recognize one of those ampersands and include it in the header.

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How to Create an Excel Macro for a Frequently Used Formula

1.
You will need to have the Developer tab displaying. If it is not displaying, click on the Microsoft Office Button (upper left corner red, blue, yellow, green logo). Click on the Excel Options button, and then under the Popular category, click to fill the box next to 'Show Developer tab in the Ribbon.' Click OK to exit. You will need to adjust the security level to run macros, so on the Developer tab, in the Code group, click on Macro Security. Fill the box next to 'Enable all macros (not recommended, potentially dangerous code can run).' Click OK. It is fine to run your own macros.
2.
This demonstration is to insert a formula into cell C2 that will extract the last word in cell A2, but any formula can be saved. In this case, the formula is long, making it a great candidate for a macro. The easiest way to create a macro for a formula is to open a workbook that currently contains the formula, or open a new workbook and input the formula. CUT THE FORMULA FROM THE CELL BY HIGHLIGHTING THE FORMULA AND PRESSING CRTL-X BEFORE YOU START CREATING THE MACRO. Click in any cell, and to start creating the macro, click Record Macro in the Excel Developer tab. The Record Macro dialog box will appear.
3.
Enter a name for the macro. If you use more than one word, separate the words with an underscore ( _ ). Next is the Shortcut key that you will use to later run the macro. The Ctrl key is shown by default as the first key, followed by a box into which you enter one letter. (If you choose a letter that is already assigned to a built-in macro, Shift will automatically appear after Ctrl .) Beneath the shortcut key, you are asked where to store the macro. To be able to use the macro in other workbooks, choose 'Personal Macro Workbook.' Lastly on the Record Macro is the option to enter a Description. When you have filled the boxes on the Record Macro dialog box, click OK. This process creates a file name for the macro.
4.
Next, you need to 'record' the steps that you want saved in the macro. These are the keystrokes or mouse clicks that you want to repeat at another location in the current, new, or saved Excel workbook. To record the macro, click on Record Macro on the Developer tab. After you click Record Macro, it will read Stop Recording, so any keystrokes or mouse clicks you make will be recorded. Click the cell into which you want the formula to appear, in this case, C2, and then press Ctrl-V to paste the formula in cell C2. Click Stop Recording in the toolbar. Your macro has been created.
5.
To use the macro, from any workbook, use your shortcut key selection, which would be Ctrl plus the letter you assigned to the macro. You can see from Step 3 that our macro shortcut key is Ctrl m. If you do not recall the shortcut keys, click on Macros on the Developer tab and the Macro dialog box will appear. Click on the macro name. Notice that if you included a description when creating the macro, the description will appear at the bottom of the Macro dialog box. With the desired macro highlighted, click the Run button and the formula will enter into, in this case, cell C2.

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How to Merge Cells in Excel With the Keyboard

1. Navigate to the first cell in an open spreadsheet you want to merge by using the arrow keys on your keyboard.
2. Select the adjoining cell or cells by holding down the 'Shift' key and pressing one or more of the arrow keys on the keyboard. You should see an outline of the cells that you will merge.
3. Press the 'Alt' key to display number and letter key tips in Excel.
4. Press 'H' to display the key tips for all commands in the 'Home' tab.
5. Press 'M' to open the merge menu. Select one of the merging options: press 'C' to 'Merge and Center,' press 'A' to 'Merge Across' or press 'M' to 'Merge Cells.' You can also use the down arrow key to select an option.

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How to Calculate Time in Excel 2007

1. Open the Excel 2007 document in which you want to include time calculations.
2. Enter headings for your calculation columns. For example, in a new Excel 2007 spreadsheet, you might type “Start” in cell A1, “End” in cell B1, and “Total” in cell C1.
3. Enter start and end times in the cells under the first two headings you added. For example, type 11:30 AM in cell A2 and 12:15 PM in cell B2. Always enter AM and PM after the time, unless you are using 24-hour clock time.
4. Insert formulas in the third column to calculate difference in times: If you have start and end times in cells A2 and B2, respectively, in cell C2 you would type “=B2-A2” (without the quotes) to subtract the later time in cell B2 from the earlier time in cell A2.
5. Change the cell formatting of the columns involving time calculations. Unless you do this, you may see incorrect or no results in the cells of the time totals column, though a formula is still visible in the Formula bar when you click a cell in that column. To do a time-sheet-style display of time, you will need two different time formats. Select the cells containing the start and end times and click the box at the lower-right corner of the “Number” group on the “Home” tab. The “Format Cells” dialog box appears. On the “Numbers” tab, select “Time” from the “Category” list, and select “1:30 PM” from the “Type” list. Click OK to return to your worksheet.
6. Select the cells containing the calculated time totals and again click the box in the lower-right corner of the “Number” group. Select the “Time” category, but now click the second item in the “Type” list, “13:30.” Click OK. The cells to the right of the start and end times should now show the difference in times displayed in hours and minutes. For example, for a time of 11:30 AM in cell A2 and 12:15 PM in cell B2, cell C2 will display '0:45.'

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How to Use Excel's Intercept Function

1. Find the function field at the top of the page, with the = sign to the left. This is where you can program a cell value. If the function field is not immediately available, you can go to 'Insert' and select 'Function.'
2. In your function field, add the operator INTERCEPT.
3. Start a parenthetical statement after INTERCEPT. Your values and parameters will all be inside a set of parentheses.
4. Add a cell range for your 'y axis.' The most common arrangement might be a range of values for a y axis in the A column of the spreadsheet, and a range of values for an x axis in the B column. In this case, your cell range, joined by a colon, would look something like this: A2:A7.
5. Add a comma, then add the range of cell values for the x axis, such as: B2:B7.
6. Close your parentheses. Your statement should look like this: INTERCEPT (A2:A7, B2:B7). Adding this to a function field for a cell will make that cell's value the point at which your x and y axis converge.

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How to Create a Sales Invoice

Excel 2010
1. Open Excel 2010. Click the 'File' tab and select 'New.' Click the 'Invoices' category in the left task pane. Review the available sales invoices. Download the sales invoice by clicking the invoice image and the 'Download' image. The invoice opens in Excel 2010.
2. Right click the default logo image and select 'Change Picture.' Browse your files and select your logo. Click the 'Open' button. Your image replaces the sales invoice template logo.
3. Highlight the default customer information on the template and type your custom information. Save the changes by clicking the 'Save' icon on the Quick Access Toolbar.
Google Documents
4. Access the Google Documents website. Type 'Invoice' in the search box. Click 'Search Templates.' Review the available sales invoices. Download the sales invoice by clicking the 'Use This Template' button. The invoice opens in Google Documents.
5. Delete the default logo image by clicking the image and pressing the 'Delete' button on the keyboard. Select 'Insert' and 'Image.' Browse your files and select your logo. Click the 'Open' button. Your image comes up in place of the template.
6. Highlight the default customer information on the template and type your custom information. Save the changes by clicking the 'Save' icon on the menu.
OpenOffice
7. Access the OpenOffice website. Type 'Invoice' in the search box. Review the available sales invoices. Download the sales invoice by clicking the 'Use This' button. The invoice opens in OpenOffice Calc.
8. Delete the default logo image by clicking the image and pressing the 'Delete' button on the keyboard. Select 'Insert' and 'Image.' SelectGH 'From File.' Browse your files and select your logo. Click the 'Open' button. Your image takes the place of the sales invoice template.
9. Highlight the default customer information on the template and type your custom information. Save the changes by clicking the 'Save' icon on the menu.

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How to Write Percentage Formulas in Excel

1. Calculate the percent of a total. Choose a cell for the percentage formula and enter the '=' symbol to activate the formula in Excel. Highlight the cell with the part, then enter the '/' symbol, and then select the cell with the total. For example, if the total lies in cell A10 and the part lies in A3, the formula is '=A3/A10'.
2. Calculate difference in percent between two numbers. Choose a cell for the percentage formula and enter the '=' symbol to activate the formula in Excel. Enter the opening parenthesis symbol, or '('. Highlight the cell with the first number, then enter the '-' symbol. Select the cell with the second number, and then enter the closing parenthesis symbol, or ')'. Then enter 'ABS' and select the second number to use its absolute value as a divisor. For example, if you are comparing sales data, and July 2011 sales are in A2 and the July 2012 are in B2, the formula is '=(B2-A2)/ABS(A2)'.
3. Select the percent cell and choose your format. From the Home tab, click 'Percent Style' from the Number group.

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How to Use Text Wrap in Excel

1. Open a new workbook in Excel by choosing 'File,' and then 'Page Setup.'
2. Select the small square at the top left corner of the screen of the new page. This highlights the entire workbook for formatting. If you want to format only a single cell, select that cell and continue with Step 3.
3. Right-click your mouse and select 'Format Cells,' 'Alignment' and then click the 'Wrap Text' box listed under 'Text Control.'
4. Resize the width of any Excel columns as necessary. Type in the text you need into each column of the spreadsheet. Whenever you get to the right margin of a particular cell, your text will wrap to the next line and continue to do so until you finish typing in that cell. Note that wrapped text automatically adjusts the row height of the cell.

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How to Open a Dbf

1. Navigate to the folder containing your DBF file.
2. Right-click the DBF.
3. Drop down to the 'Open With' submenu.
4. Select 'Microsoft Office Excel' from the list of programs.

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How to Use Freeze Frame in Excel

1. Click on the cell after the row or column you want to freeze. If you want to freeze column A, then put your cursor in column B. If you want to freeze row 1, then put your cursor in row 2. Combine these if you want to freeze a row and column.
2. Click 'View' then 'Window.'
3. Select 'Freeze Panes.'

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How to Protect a Sheet in Microsoft Excel 2003

1. Access the sheet protection menu. To access this menu, scroll to the “Tools” tab on the command bar and select “Protection.” Under the sub-menu that opens, select “Protect Sheet.”
2. Set the sheet protect options. Make sure that you check the box labeled “Protect worksheet and contents of cells” to enable protection. Under the scroll menu in the middle of the sheet protection properties menu, you can check the corresponding boxes for the features you want disabled when unauthorized users are viewing the file.
3. Add a password to your worksheet. To add password to your worksheet, simply type it into the “Password” field.
4. Implement the sheet protection. To implement all of your protection changes, click the “OK” button.

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How to Make Text Flash in Excel

1. Open the Microsoft Excel 2010 file in which you want to make the text flash. Press 'Alt' and 'F11' to open up the VBA console.
2. Right-click the 'ThisWorkbook' entry on the left side of the VBA console. Move your mouse over 'Insert' and choose 'Module.'
3. Double-click the 'ThisWorkbook' option. Copy the following code and paste it into the white space on the right side of the screen:Private Sub Workbook_Open()BlinkEnd SubPrivate Sub Workbook_BeforeClose(Cancel As Boolean)NoBlinkEnd SubThis code will start and the blinking text when you open this workbook, and stop the blinking text when you close the workbook, once you insert the code to tell Excel what Blink and NoBlink actually mean.
4. Double-click 'Module 1' from the list on the left side of the screen. Place your cursor on the right side of the screen and enter the following line:Public Timecount As DoubleThis creates a variable called 'Timecount' that you can use in every subroutine.
5. Press enter to move the cursor to the next line and enter the following code:Sub blink()With ThisWorkbook.Worksheets('Sheet1').Range('A1:A10').FontIf .ColorIndex = 3 Then.ColorIndex = 2Else.ColorIndex = 3End IfEnd WithTimecount = Now TimeSerial(0, 0, 1)Application.OnTime Timecount, 'Blink', , TrueEnd SubThis creates a subroutine called 'Blink' that will cause all the text within the defined range to flash. You can change the range from 'A1:A10' to whatever range you desire, including an individual cell.
6. Press 'Enter' to access the next line and enter the following code:Sub noblink()ThisWorkbook.Worksheets('Sheet1').Range('A1:A10').Font.ColorIndex = _xlColorIndexAutomaticApplication.OnTime Timecount, 'Blink', , FalseEnd SubThis will create a subroutine that will run when you close the workbook. It turns all the text back to black, so that someone who opens the workbook without macros enabled will not accidentally see nothing in the text boxes.
7. Close the VBA console by clicking the 'X' in the top-right corner. Click the 'File' tab at the top of the screen and choose 'Save as.' Select 'Excel Macro-enabled Workbook' from the drop-down field and type in a name for the workbook. Click 'Save.'
8. Close the Excel file and then reopen it. Your text, within the range defined in the macro, will start to flash. Depending on your security settings, you may need to click the 'Enable Macros' button at the top of the screen to see the flashing text.

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How to Sort in Excel 2003

1. Open Excel 2003 and select a workbook containing data that needs to be sorted. Click 'File' on the menu bar and select 'Open.' Browse your computer for the workbook. Click the workbook and select 'Open.' The workbook opens.
2. Highlight the range of data that needs to be sorted. Click the first cell in the range you want to sort by. Click the 'Ascending' button on the Standard toolbar. The data is sorted in ascending order by the values in the column.
3. Highlight the range of data you want to sort. Click 'Data' on the menu bar. Select 'Sort.' The 'Sort' dialog box opens. Select a column header in the 'Sort By' field to sort your data by. Select another field in the 'Then By' field to perform a secondary sort. Click 'OK.' Your data is now sorted by multiple criteria.

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How to Teach Yourself Microsoft Excel Virtually

1. Browse through Excel tutorials on the official Microsoft Excel website. Choose 'Getting Started With Excel 2010' if you are a total beginning, or 'Excel Skills Builder' to augment the skills you already have.
2. Compare private databases of Excel tutorials. Examples include 'Excel-2010.com,' 'Excel 2010 Tutorials' and 'Lynda.com.' Although the accuracy of non-Microsoft materials isn't guaranteed, private websites often provide other users' personal experiences, which may help you work through difficulties better than straight instruction.
3. Enroll in a formal online Excel 2010 training course via a local community college or university. Enrolling in an online course allows you the freedom to teach yourself Excel but the resource of having a tutor or professor on hand to clear up any ambiguities for you.

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How to Control Multiple Users on One Excel Spreadsheet

1. Open the Excel spreadsheet you wish to share among multiple users.
2. Click 'Tools' and select the 'Share Workbook' option. A pop-up window will appear.
3. Place a check mark in the check box at the top of the 'Editing' tab on the Share Workbook pop-up window.
4. Click the 'Advanced' tab at the top of the 'Share Workbook' pop-up window. The window will change to present a variety of customizations for controlling multiple users on the Excel spreadsheet.
5. Choose desired options on the 'Advanced' tab. You may change the history log time frame and control how updates are handled.
6. Click the 'OK' button. Excel will immediately save the workbook and provide a pop-up message to indicate this. The Excel spreadsheet is now set up to handle multiple users.
7. Place the spreadsheet on a shared network drive where multiple computers can access it.
8. Save the spreadsheet on any computer to immediately see updated changes by other users currently working on the same file.

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How to Create Mailing Labels in Microsoft Word

1. Open Microsoft Word 2010 and create a new document if one hasn't already been created. You can create a new document by clicking 'File' then 'New.'
2. Click the 'Mailings' tab, then 'Labels.' The 'Envelopes and Labels' window will open.
3. Type the address you wish to use on your labels in the address box. Choose if you want a whole sheet of the same label or just a single label printed in the 'Print' section.
4. Click the 'Options...' button near the middle bottom section of the window to choose the labels to which you want to print. Under 'Label Information' select the brand of labels you are using in the drop-down box. Under 'Product Number' select the product number of the labels you are using and then click 'OK.'
5. Click 'New Document' to create a new page of labels. If you are only printing a single label, the new document option will not be available. To print just a single label, click the 'Print' button in the lower left-hand side of the window.
6. Insert the label sheet in your printer. Print the newly created label document by clicking 'File,' then 'Print.' Choose your printer and click 'Print.'

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How to Make the Top Row Scroll in Excel

1. Open up to the worksheet in the Microsoft Excel workbook.
2. Click the 'View' tab.
3. Click the 'Freeze Panes' icon. Select 'Freeze Top Row' from the menu.
4. Click the 'Windows Office' orb logo in the top left corner. Use the save options on the menu, if you want to make the top-row scroll permanent.

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How to Figure Percentage Using Excel

1. Click the 'Start' button on the taskbar, point to 'All Programs' and then click 'Microsoft Excel.'
2. Click in an empty cell on the spreadsheet document in which you want the percentage value to be displayed (for example, B12).
3. Type '=(total_value/number_of_values)*100' in cell B12 to get the percentage. Here, replace total_value with the total sum of the numbers whose percentage you want to calculate and number_of_values with the number of individual values. For example, to calculate the percentage of 12, 22, and 32, type '=(66/3)*100'. Here, 12 22 32=66 and there are 3 individual values (12,22,32).
4. Type '=((second_number-first_number)/ABS(first_number))*100' in an empty cell on the spreadsheet were you want to calculate the difference between two numbers as a percentage. Here, replace first_number with the first of the two numbers whose difference you want as percentage and second_number with the second number. For example, to calculate the difference between 32 and 42 as percentage, type '=((42-32)/ABS(32))*100' in the cell.

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How to Adjust Page Breaks in Excel 2007

1. Open the worksheet you want to print.
2. Click 'View' then 'Page Break Preview.'
3. Click on the page break and drag the break to the place you want the break to be.

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How to Set Two Print Areas Using an Excel 2007 Worksheet

Printer Method
1. Select your first desired print range by highlighting the cells within your worksheet; for example A1:H15.
2. Hold down the 'Ctrl' key while highlighting the second set of cells to print--for example N5:V15--resulting in two separate highlighted areas.
3. Select the 'Page Layout' tab, click on 'Print Area' and select 'Set Print Area.'
4. Press 'Ctrl P,' a shortcut that brings up the Print Dialog Box.
5. Verify the output printer displayed is the correct printer and click the 'Properties' button.
6. Look through your different tabs and options for a setting asking you to specify how many pages per sheet you want to print and change it from '1 page per sheet' to '2 pages per sheet.' These options vary by printer based on the make and model and may not be available on your printer.
7. Click the 'OK' button to close the properties box and return to the Print Dialog Box. If your printer does not have this capability, use the camera method.
Camera Method
8. Right-click on the tab of your current sheet ('Sheet1' by default) located at the bottom of the page and select 'Insert' from the pop-up menu. Click on 'Worksheet' and then click 'OK' to insert a new blank sheet into your document. Click the Office button in the upper left-hand corner of Excel and select 'Excel Options.'
9. Choose 'Customize' from the menu on the left and click the drop-down menu under 'Choose commands from' to change the selection from 'Popular Commands' to 'All Commands.' Scroll through the options until you find 'Camera;' click on it and choose 'Add' to add it to the quick-access ribbon at the top of the page. Click 'OK' to save your changes.
10. Return to the sheet where the data you need to print is located. Select the first range of cells to be printed and then click the Camera tool in the quick access ribbon at the top of the page. Switch to your blank worksheet and click to select where you want the upper left-hand corner of your image placed. The new sheet will contain the selected range as a graphic.

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How to Insert the Same Drop

1. Enter the list items in a column on the spreadsheet where you will not need to enter other data, such as on the far right or bottom of the page. Enter the items in the order you want them to appear in the list, one item per cell. Make sure there are no blank cells between the items.
2. Select all of the cells into which you want to insert the drop-down list. If the cells are contiguous in one row or column, you can select them by clicking the first cell and dragging your mouse down or across the row or column. If they are in noncontiguous cells, press and hold the 'Ctrl' key while you click on each cell into which you want to insert the drop-down list.
3. Go to the 'Data' menu in Excel 2003 and select 'Validation.' In Excel 2007 or 2010, go to the 'Data' tab, click the 'Data Validation' button. The 'Data Validation' dialog box will open.
4. Make sure you are on the 'Settings' tab. Select 'List' in the 'Allow' box. Click inside the 'Source' box and then select the range of cells containing the list you created in the first step.
5. Make sure 'In-cell Dropdown' is checked. Clear the 'Ignore Blank' check box if you want to require users to enter data into the cell. Click 'OK' to insert the drop-down list into all of the selected cells.

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How to Center in a Row on Excel for Microsoft 2003

1. Select the row of text that you want to center by left clicking on the first cell and then dragging the cursor to the right.
2. Right-click and then select 'Format Cells' from the pop-up window.
3. Select the 'Alignment' tab.
4. Click on the arrow next to the 'Horizontal' or 'Vertical' text alignment tab. If you want the text centered both horizontally and vertically, then choose both options.
5. Click on 'Center Across Selection.'
6. Click on 'OK.'

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How to Create Free Receipts

1. Open a Microsoft Excel spreadsheet. Select 'New'. Select a free sales receipt template from the list of available spreadsheet templates.
2. Fill in or delete the specified fields for company information, such as company name, address, company logo, and receipt number.
3. Enter in the sales information for each item, which includes quantity, item number, item description, and the unit price.
4. Enter a value in the discount cell if a discount applies and the discount is a flat number. If the discount is in the form or a percentage off, then enter '=xy*z' in the cell where x = the column letter of the item, y = the row number of the item, and z = the percentage off in the form of a decimal (e.g. 20 percent is 0.20).
5. Enter the sales tax in decimal form (e.g. 8 percent is 0.08) into the sales tax cell on the sales receipt.

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How to Convert Numbers Into Letters in MS Excel

1. Open your spreadsheet in Microsoft Excel.
2. Click 'Tools' in the top menu bar, select 'Macro,' and choose the 'Visual Basic Editor' option. If you use Excel 2007 or later, click the 'Developer' tab and click the 'Visual Basic' button instead.
3. Click 'Insert' in the top menu bar of the Visual Basic Editor and select 'Module.'
4. Copy and paste all of the code shown below:Option ExplicitFunction SpellNumber(ByVal MyNumber)Dim Dollars, Cents, TempDim DecimalPlace, CountReDim Place(9) As StringPlace(2) = ' Thousand 'Place(3) = ' Million 'Place(4) = ' Billion 'Place(5) = ' Trillion 'MyNumber = Trim(Str(MyNumber))DecimalPlace = InStr(MyNumber, '.')If DecimalPlace > 0 ThenCents = GetTens(Left(Mid(MyNumber, DecimalPlace 1) _'00', 2))MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))End IfCount = 1Do While MyNumber
''Temp = GetHundreds(Right(MyNumber, 3))If Temp
'' Then Dollars = Temp Place(Count) DollarsIf Len(MyNumber) > 3 ThenMyNumber = Left(MyNumber, Len(MyNumber) - 3)ElseMyNumber = ''End IfCount = Count 1LoopSelect Case DollarsCase ''Dollars = 'No Dollars'Case 'One'Dollars = 'One Dollar'Case ElseDollars = Dollars ' Dollars'End SelectSelect Case CentsCase ''Cents = ' and No Cents'Case 'One'Cents = ' and One Cent'Case ElseCents = ' and ' Cents ' Cents'End SelectSpellNumber = Dollars CentsEnd FunctionFunction GetHundreds(ByVal MyNumber)Dim Result As StringIf Val(MyNumber) = 0 Then Exit FunctionMyNumber = Right('000' MyNumber, 3)If Mid(MyNumber, 1, 1)
'0' ThenResult = GetDigit(Mid(MyNumber, 1, 1)) ' Hundred 'End IfIf Mid(MyNumber, 2, 1)
'0' ThenResult = Result GetTens(Mid(MyNumber, 2))ElseResult = Result GetDigit(Mid(MyNumber, 3))End IfGetHundreds = ResultEnd FunctionFunction GetTens(TensText)Dim Result As StringResult = ''If Val(Left(TensText, 1)) = 1 ThenSelect Case Val(TensText)Case 10: Result = 'Ten'Case 11: Result = 'Eleven'Case 12: Result = 'Twelve'Case 13: Result = 'Thirteen'Case 14: Result = 'Fourteen'Case 15: Result = 'Fifteen'Case 16: Result = 'Sixteen'Case 17: Result = 'Seventeen'Case 18: Result = 'Eighteen'Case 19: Result = 'Nineteen'Case ElseEnd SelectElseSelect Case Val(Left(TensText, 1))Case 2: Result = 'Twenty 'Case 3: Result = 'Thirty 'Case 4: Result = 'Forty 'Case 5: Result = 'Fifty 'Case 6: Result = 'Sixty 'Case 7: Result = 'Seventy 'Case 8: Result = 'Eighty 'Case 9: Result = 'Ninety 'Case ElseEnd SelectResult = Result GetDigit _(Right(TensText, 1))End IfGetTens = ResultEnd FunctionFunction GetDigit(Digit)Select Case Val(Digit)Case 1: GetDigit = 'One'Case 2: GetDigit = 'Two'Case 3: GetDigit = 'Three'Case 4: GetDigit = 'Four'Case 5: GetDigit = 'Five'Case 6: GetDigit = 'Six'Case 7: GetDigit = 'Seven'Case 8: GetDigit = 'Eight'Case 9: GetDigit = 'Nine'Case Else: GetDigit = ''End SelectEnd Function
5. Return to your spreadsheet and single-click the cell containing a number you want converted into text.
6. Type '=SpellNumber(X)' (without quotation marks) into the cell, replacing 'X' with the number originally contained in the cell. You can also refer to the value of another cell, instead of a specific number (e.g., '=SpellNumber(B5)' to use the value in cell B5).
7. Press the 'Enter' key to convert the number value into letters. If you entered '7' in the previous step, for example, the value in the cell now displays as 'Seven.'

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How to Make a Frequency Chart

1.
Create a dataset of student grades; include student names and the grades 50, 60, 70, 80, 90 and 100. Enter or sort the grades in ascending order.
2.
Create a bin range of 50, 60, 70, 80, 90 and 100 and enter or sort it in ascending order.
3.
Go to 'Data Analysis.' In older versions of Excel, go to 'Tools,' 'Data Analysis.'
4.
Click on 'Histogram,' then click 'OK.' A frequency chart is also considered a Histogram.
5.
Select the 'Input Range' of the histogram. Click on the box beside the field.
6.
Highlight the 'Input Range' which is the 'Grade' column. Click on the box again to return to the histogram dialog box.
7.
Select the 'Bin Range' of the histogram. Click on the box beside the field and highlight the 'Bin Range' column.
8.
Click on the box beside the field to return to the 'Histogram' dialog box.
9.
Click on the 'Labels' check-box and the 'Output Range' button. The Labels check-box tells Excel that there are labels in the dataset. The Output Range tells Excel where to place that information that will feed the frequency chart or histogram.
10. Select the 'Output Range' using the same steps as the selection of the Input and Bin Ranges. However, select only one cell. In this case, cell E14 was selected. Return to the 'Histogram' dialog box.
11. Click the 'Chart Output' box which will generate the frequency (histogram) chart.
12. Click 'OK' to generate the frequency chart.

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How to Turn Off Calculations in Excel 2010

1. Open Microsoft Excel and click 'Formulas' in the Ribbon at the top of the Excel window.
2. Click 'Calculation Options' on the far right side.
3. Select 'Manual' to disable auto-calculation. If you want Excel to recalculate your spreadsheet while auto-calculation is disabled, you will need to click 'Calculate Now,' also located under 'Calculation Options.' When you are ready, you can re-enable auto-calculation.

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How to Do a Scattergraph in Excel 2003

1. Click 'Start,' then 'All Programs,' then 'Microsoft Office,' then 'Microsoft Excel 2003.'
2. Click 'File,' then 'Open.' Locate the Excel document that contains the data in it which you wish to make a scatter chart from.
3. Highlight the cells that contain the data.
4. Click 'Insert,' then 'Chart' to launch the Insert Chart wizard.
5. Select 'XY (Scatter)' foam the list of options then click 'Next.' You can 'Press and Hold to View Sample' to see what the graph will look like. Click 'Next' then name the axes and the chart. Click 'Finish' when you have finished creating the graph.

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