How to Work With Pivot Tables in PPT Excel 2003

1. Launch Excel 2003 and open a blank spreadsheet. Enter the source data that you want to use for the pivot table. The list should be organized in to columns or rows with original headers that correspond with the data that follows. For example, headers for a list of families who live on specific streets would be stored in the spreadsheet using the street names as column headers and the family surnames in the corresponding cells in the appropriate columns.
2. Click the “Data” menu and select the “PivotTable and PivotChart Wizard” option, which will open a separate window. Click the “Microsoft Excel” and “Pivot Table” options and click the “Next” button.
3. Select the data that you entered by clicking the header in the first column and dragging to the last cell in the last column while holding down the mouse button. Click the “Next” button.
4. Click the “New worksheet” option to display the pivot table results in a new worksheet within the Excel workbook. Click the “Existing worksheet” option to display the results in the worksheet that contains the source data. Click the “Finish” button.
5. Select the data that you want to appear in the PPT file. Click the “Copy” button. Launch PowerPoint 2003 and open a blank slide show or a presentation to which you want to add the pivot table information. Click the “Paste” button in PowerPoint to paste the data into the slide.

Read more ►

How to Program Excel Interfaces

1. Start Microsoft Excel, then open any worksheet or workbook.
2. Click on the 'Developer' tab. If you don't have this tab, click on the 'Microsoft Office' tab, then click on 'Excel Options.' Click on 'Popular' in the categories pane, and then select 'Show Developer tab in the Ribbon.' Click on 'OK' to close the dialog box. The 'Developer' tab will now be added to the toolbar.
3. Click on the 'Visual Basic' button. This will open the Visual Basic Editor (VBE).
4. Click on the 'Insert' tab and then click on 'New Module.' This opens a blank window where you can write your VBA code.
5. Write a short piece of VBA code to perform a task. For example, VBA code to bold characters is:Sub boldletter()' boldletter MacroSelection.Font.bold = TrueEnd SubThe macro should start with Sub (for subroutine) or Function, and end with End Sub or End Function. The first line of the code also contains the name of the subroutine followed by an open and closed parentheses, which is in this case is 'boldletter.' An apostrophe at the beginning of a line means that it is a comment.
6. Press the 'F5' key to run the macro.
7. Save the code by saving the workbook. Exit the VBE by pressing the 'alt' and 'F11' keys together. Click on the 'Microsoft Office' button and then click on 'Save.'

Read more ►

How to Use Microsoft Excel to Make a Bar Graph

Make a Bar Graph in Excel 2003
1. Enter the data you want to use into columns or rows in the Excel worksheet with a column or row of labels and a column or row of data.
2. Select the cells containing the data you entered. Click and hold the left mouse button and drag over the cells, or press and hold the 'Ctrl' key and click on each cell you want to select.
3. Click the 'Chart Wizard' button on the standard toolbar. Select 'Bar' under 'Chart Type.' Select a bar graph subtype in the 'Chart Subtype' box. Click 'Next.'
4. Select any other settings desired. Click 'Finish' to complete the wizard and add the bar graph to your Excel worksheet.
Make a Bar Graph in Excel 2007
5. Enter the data you want to use into columns or rows in the Excel worksheet with a column or row of labels and a column or row of data.
6. Select the cells containing the data you entered. Click and hold the left mouse button and drag over the cells or press and hold the 'Ctrl' key and click on each cell you want to select.
7. Go to the 'Insert' tab. Click 'Bar' in the 'Charts' group. Select a bar graph subtype to add the chart to the current worksheet.
8. Click on the chart to select it. Go to the 'Design' tab under 'Chart Tools' to select a different layout or move the chart to another sheet.
9. Go to the 'Format' tab under 'Chart Tools' to make formatting changes, such as shape styles and colors. Save the worksheet before closing it.

Read more ►

How to Learn Macros in Excel 2007

1. Click on the 'Developer' tab to bring up the ribbon.
2. Click the 'Record Macro' button in the Code frame of the Developer ribbon.
3. Type your desired macro name into the 'Macro Name' text box, then type the shortcut key you want to use to access your macro in the 'Shortcut Key' text box. Click 'OK.' For example, you might name your macro 'AddEmphasis' and set the shortcut key to 'E.'
4. Format your spreadsheet in whatever way you want. Whatever you do now will be repeated when you run the macro in the future. For example, you might italicize the text in a cell and change the background to yellow.
5. Click the 'Stop Recording' button in the Code section of the Developer ribbon.
6. Press 'Ctrl' and the shortcut key you chose in Step 3 at the same time. For the example, if you press 'Ctrl' and 'E' at the same time, the active cell will become italic and the background will turn yellow. You now have a working macro.

Read more ►

How to Exit From a Sub in VBA

1. Open the VBA editor. Double-click on one of the Microsoft Office programs that you want work with. Click on the 'Developer' tab and then click on 'Visual Basic.' If you don't see the 'Developer' tab, click on the 'File' tab and then 'Options.' Click on the 'Customize Ribbon' tab in the 'Options' dialog box. Click on 'Main tabs,' and then click on the 'Developer' check box. Click 'OK' to close the 'Options' dialog box.
2. Navigate to the sub procedure that you want to work with in the Visual Basic Editor. Double-click on the page in the right pane to open it. To work on a new procedure, click on 'Insert' and then 'Sub Procedure.'
3. Add the 'Exit Sub' command in the sub procedure where you want to exit a certain block of code. This will be between the Sub and End Sub commands. Usually, the Exit Sub command is added right after the code handler. Here is an example of a code block with an Exit Sub command:'Sub message ()MsgBox 'Hello World!'On Error GoTo Error_Handler:Worksheets('Welcome Message').ActivateExit SubError_Handler:If Err.Number = 9 ThenWorksheets.Add.Name = 'Welcome Message'ResumeEnd IfEnd Sub'The sub procedure shows a message box that says 'Hello World.' If for some reason the program can't display the message, it is directed to the 'Error_Handler' block. To stop the code from continuing to cycle through the same bits of code, the 'Exit Sub' command is given.

Read more ►

How to Create a Venn Diagram in Excel or Word

1. Open a document in Microsoft Word or Excel.
2. Click the 'Insert' tab. In the 'Illustrations' group, click 'SmartArt.' Click the 'Relationship' tab. Scroll down and select the icon for 'Basic Venn.' Click 'OK' to insert the Venn diagram.
3. Click 'Text' in the Text pane on the left. Type the text you want to place inside the first circle, which should be the name of the thing you are comparing. Click the next item down to enter text for the next circle. You also can click a circle in the graphic and type the text there.
4. Add or remove circles from the Venn diagram if you have more or less than 3 circles you want to compare. To add a circle, select the circle nearest to where you want to add one. Click the 'Design' tab. In the 'Create Graphic' group, click 'Add Shape.' Click either 'Add Shape After' or 'Add Shape Before,' and a circle will be added to overlap the selected circle. If you need to delete a circle, select it and then press 'Delete.'
5. Edit the circles in your diagram by manually moving them around. Click a circle you want to move, then drag it to the proper location. This will change the location and size of the overlapping areas of the circles.
6. Format the diagram by clicking the graphic, then clicking the 'Design' tab. To change the color combination, click 'Change Colors' in the 'SmartArt Styles' group and select a theme. Apply a SmartArt Style to change the look of it. Scroll through the styles in the 'SmartArt Styles' group and click the one you want. To change the look of a particular circle, right-click the border of the circle. Select 'Format Shape.' Here you can edit the line color, line style and fill color.
7. Click the 'File' tab or 'Microsoft Office Button,' then 'Save as' to save your Venn diagram.

Read more ►

How to Fit an Excel Sheet on One Page

1. Open the Excel spreadsheet that you want to print. Click on 'File' in the Excel toolbar, or use the keyboard shortcut 'Alt' and 'F.'
2. From the 'File' menu, select 'Page Setup.'
3. In the 'Page Setup' dialog box, click the 'Page' tab.
4. Under 'Scaling,' click the radio button to the left of 'Fit To.'
5. Enter your desired number of pages in the 'Pages Wide' and 'Pages Tall' drop-down menus. For example, you may want to change only the width of your page so that the last columns do not print onto a separate page. In this case, you would enter '1' into 'Pages Wide' and delete the number in the 'Pages Tall' menu.
6. Click OK. Your Excel spreadsheet will now fit the way you want it to.

Read more ►

How to Modify a Worksheet in Excel 2007

1. Determine what you need to modify. You have just received correspondence from some of your friends that have changed their address. You now need to update their information in your workbook.
2. Open your worksheet and find the information that needs to be modified.
3. Click on 'Edit' and 'Find and Replace'. When the box appears type in the first or last name of the person you need to locate in the 'Find' box and click ok.
4. Let Excel find and take you to the information.
5. Select the columns that need to be updated. Fill in the new street, city, state and zip code with the new information.
6. Decide if you need to add more information. If your friends have included their phone number in the new information that they sent you, but you haven't put in a column for phone numbers, you can add this column now.
7. Add the new column. Go to the title row and type in a heading such as phone. You can then go back to the row you were in and add the phone number that you have just received.
8. Continue to add new information, by adding new columns or rows to the information that is already there. This is all it takes to modify your worksheet.

Read more ►

How to Print on One Page in Excel 2003

1. Click 'Start' from the bottom-left of the screen. Click 'All Programs' and then click 'Microsoft Excel 2003.'
2. Click 'File' and then 'Open.' Click the Excel file of choice and click 'Open.'
3. Click and drag the mouse over the group of cells of the worksheet you wish to print. If you do not choose the group of cells when you print, Excel will print both cells with data as well as cells that are blank.
4. Click 'File,' then click 'Print Area' and then 'Set Print Area.'
5. Click 'File' and then click 'Page Setup.'
6. Click the option 'Fit to' in the 'Page' tab. Enter the value of '1' page wide by '1' tall.
7. Click the 'Margins' tab. Check the box next to 'Horizontally' under 'Center on page' and click 'OK.' This ensures the worksheet prints in the center of the page for the standard portrait paper layout.
8. Click 'File' and then 'Print.' The Print window launches. Click 'OK' to print your worksheet.

Read more ►

How to Add Data to a Pivot Table

1. Double-click the Excel file that contains your PivotTable to open it with Excel 2010.
2. Navigate to the source data for the PivotTable. This may be in a separate area of the worksheet, or on a separate worksheet. If your data is on a separate worksheet, you can chance worksheets by clicking on the correct worksheet tab at the bottom of the window.
3. Add your desired row or column of data. You can also modify the existing data, if you need to.
4. Navigate to your PivotTable and select any cell in the table. Click the 'Options' tab at the top of the screen, and then click the 'Change Data Source' button. Excel 2010 will automatically move to your source data and open a 'Move PivotTable' window.
5. Click on the top-left cell in your source data, and hold the mouse button as you drag the mouse to the bottom-right cell. Then release the mouse button and click 'OK' on the 'Move PivotTable' window. The PivotTable will now update to include the added data.

Read more ►

How to Use the Color of an Active Cell in Excel

1. Highlight the range of data you want to sort.
2. Select the Home tab at the top of the page, then click on 'Sort Filter' in the Editing group and then click 'Custom Sort...' to open the Sort dialog box.
3. Check the box labeled 'My data has headers' if you highlighted data header rows when selecting your data.
4. Choose the column by which you want to sort your data under 'Sort by' and then select Cell Color under 'Sort On.'
5. Choose the color by which you want to sort under 'Order.' All colors present in your data range, including 'No Cell Color,' will be available as options. Choose whether you want that data placed on top or on the bottom.
6. Add additional sorting levels by clicking 'Add level' and or 'Copy level,' if desired.
7. Click 'OK' to view your sorted data.

Read more ►

How to Link Word 2007 Excel 2007 Documents

1. Open the Microsoft Word 2007 file on your computer that you want to link an Excel 2007 file into. Click on the area in your document where you want the link to appear.
2. Click on the 'Insert' tab and then click on the arrow next to the 'Object' field.
3. Click on the 'Text from File...' option from the drop-down menu and then the Insert File dialog box will appear.
4. Select the Excel 2007 file on your computer that you want to link into your document.
5. Click on the 'Insert as Link' option and then the Excel 2007 will appear as a clickable link within your document.

Read more ►

How to Calculate Range in Excel

1. Open a new worksheet in Microsoft Excel. For the purposes of this article, type a series of numbers into column A, beginning with '1' in cell A1 and ending with '10' in cell A10.
2. Click on cell B1, which should be blank, and type '=MAX(A1:A10)' to find the highest number in the data sample you entered. In this case, it will be 10.
3. Click on cell B2, which is also blank, and type '=MIN(A1:A10)' to find the lowest number in the data sample. In this example, it will be 1.
4. Click on the blank cell B3 and type '=B1-B2' to calculate the range by subtracting the minimum value of your data from the maximum value. In the above example, the range is 9.

Read more ►

How to Hide Formulas in an Excel Spreadsheet

1. Locate the cells with the formulas you want to hide.
2. Select those cells by clicking and dragging with your mouse.
3. Right-click on your selection, and select 'Format cells' from the resulting menu. In the window that appears, select the tab titled 'Protection' and check the check box labeled 'Hidden.' Click 'OK' to finish.
4. Finally, select the 'Review' tab in Excel's main window, and select the 'Protect Sheet' option. This final step will ultimately hide your formulas. If you want to view them again, disable the protection on the sheet. You can also password-protect the sheet if need be.

Read more ►

How to Sort in Microsoft Excel 2007

1. Open your data file in the Excel 2007 program. Place your mouse over the first letter that represents your first column (usually column A). A down-pointing arrow will appear. Left-click your mouse and hold, then drag the mouse across to select all of your columns. Let go of the mouse and look through the file to assure that all of your columns are highlighted (selected).
2. Click the 'Data' tab on the Excel 2007 main menu. Go to the 'Sort Filter' section. Click 'Sort'---a dialog box will appear.
3. Choose the column letter by which you want to sort your list under the 'Sort by' box. For instance, if you have a mailing list containing last name (as column A), first name (as column B), address (as column C) and phone number (as column D), you'll probably want to sort your list by last name (column A), so that you can refer to customers by name quickly. If you plan to call all customers within a certain area code, you'd sort the list by phone number (column D).
4. Select your 'Sort On' attribute. The choices are values, cell color, font color and cell icon. The values choice will be most commonly selected---this looks at the data inside of each cell. The other three options are format-based. For instance, if you have color-coded various cells in your list and want to display them all next to each other on the sheet, you would sort on 'cell color.' The same is the case for cell fonts and icons you have inserted into the cell using 'Conditional Formatting' (see Resources for more information on cell icons).
5. Pick the 'Order' that you want the information to sort by. For values, it is either A to Z or Z to A. For the other sort options (cell color, font, icon), you choose which color or icon you want to appear first or last and the rest will settle in between. Click 'OK' to sort the data.

Read more ►