April 2013 - Excel

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Sunday, April 28, 2013

How to View Different Worksheets in the Same Workbook in Excel 2003

1. Open the workbook in Excel 2003.
2. Click 'Window,' then 'New Window.' Excel will now feature two windows for the document. You can select a different worksheet in the new window if you like. Repeat this until you have as many windows open as necessary.
3. Click 'Window,' then 'Arrange.' Choose whether to arrange the windows horizontally, vertically or one of the other ways. This will equally split the windows; you can drag their corners to resize them.

How to Add a Workbook to Microsoft Excel

Excel 2003
1. Log on to your computer and open Microsoft Excel. Open a new or existing spreadsheet.
2. Place your cursor to the right of where you want the new workbook to appear. Click on the 'Insert' menu.
3. Choose 'Workbook' from the menu and click 'OK.' You will now see a new tab at the bottom of the spreadsheet.
4. Click on the 'Format' menu and choose 'Sheet' from the menu. Choose 'Rename' and give the new workbook a descriptive name.
Excel 2007
5. Log on to your computer and open Microsoft Excel. Open a new or an existing spreadsheet.
6. Locate the bar at the bottom of the spreadsheet that lists the existing tabs. Click on the 'Insert' button to the right of the last tab. A new worksheet will be added to the right of the last existing one.
7. Select an existing tab to place a new workbook in front of that tab. Then click on the 'Home' tab in the 'Cells' group and choose 'Insert' from the list.

How to Open Excel Without Macros

Starting Excel from the Desktop or Start Menu
1. Press and hold the 'Shift' key on your computer's keyboard.
2. Click on the Excel icon on your computer's Desktop or click 'Start,' 'All Programs,' 'Excel.' Excel's splash screen will appear and the program will open.
3. Release the 'Shift' key once the default blank workbook appears on your computer's screen.
Starting Excel from the Office Shortcut Bar
4. Click on the Excel icon on the Office Shortcut bar on your computer's Desktop.
5. Press and hold the 'Shift' key on your computer's keyboard immediately. Excel's splash screen will appear and the program will open.
6. Release the 'Shift' key when a blank workbook appears on your computer's screen.

How to Print Continuing Row and Column Headings in Excel 2003

1. Open the Excel file that you want to work on. With Excel open, go to 'File > Open' and find your file.
2. Click on 'File > Page Setup.'
3. Click on the Sheet tab.
4. Click on the chart icon next to the box for 'Rows to Repeat at Top.' This will take you back to your Excel sheet. You can now click on the row that you would like to appear on subsequent pages. For example, if there is a row with headings you'd like to repeat, choose that one. After you click each row, your choice will appear in a box on the main screen. Hit 'Enter' to return to the dialog box.
5. Click on the chart icon next to the box for 'Columns to Repeat at Left.' Click on the column that you want to see repeated. In this case, choose the column that contains your headings. Hit 'Enter.'
6. Click 'OK' to save your settings.

How to Make Bold Letters in Excel

1. Open the Excel file in which you want to make bold letters. Enter text in a cell or multiple cells.
2. Click the cell or group of cells in which you want to add bold font. If you want an entire row or column to contain bold font, select the entire row or column by clicking the letter or number at the beginning of the cell or row.
3. Click the 'Home' tab.
4. Click the 'Bold' button. The Bold button is represented by a 'B' and is located in the Font group.

Saturday, April 27, 2013

Step

1. Click the Windows 'Start' button, and select 'All Programs.' Click 'Microsoft Office,' then click 'Excel 2003.' The software opens on the computer to the main window. Excel automatically starts a new spreadsheet for you, if you want to create a new worksheet.
2. Click the 'File' menu item, then click 'Open.' The 'Open' dialog window lets you open an existing spreadsheet. Double-click an XLS file to load it in the Excel software, if you want to edit an existing spreadsheet.
3. Create the data in your spreadsheet. The type of data you enter into the spreadsheet is determined by what you intend to create. You can type text and numbers into the Excel cells. To create formulas, you must enter only numbers in a cell. For instance, if you want to make a spreadsheet of revenue, type 'Revenue' in the 'A1' cell. Excel marks each row with a number and columns with a letter, so 'A1' is the first cell on the spreadsheet.
4. Type your revenue data under the A1 cell. For instance, type '30' in A2 and '40' in A3. The following is what the spreadsheet should look like:Revenue3040
5. Create a formula to add the two revenue values. You can add two or several values in a formula. You prefix a formula with the equals sign. For instance, to add the two values typed in step four, type the following in A4:=sum(a2:a3)The formula above tells Excel to add cells A2 through A3. After you press 'Enter,' notice the value in the cell is the total sum of the two cells.
6. Highlight any cells you want to format. Click the 'Format' menu item, then click 'Cells.' A configuration window opens. The configuration window lets you set up the font, colors, background color, borders and alignment. Make you changes in the window and click 'OK' to see the changes.
7. Click the 'Save' toolbar button at the top of the window after you complete all of the spreadsheet changes. The file extension used for Excel 2003 is XLS. To open the file in the future, click 'File,' then view the files listed in the 'Recent' list. You can open the file using this method, if you forget the file name.

How to Use MS Excel to Make an Age

1. Create six column headers in row one, starting in column A. From left to right, the column headers should be “Male,” “Female,” “Total,” “Age Range,” “% Male” and “% Female.”
2. Input the age ranges that you have the information for under the “Age Range” column. If you are using a hyphen to denote the age range, like “11-14,” right-click the cells and choose “Change Format.” Then change the format to “Text.” Otherwise, Excel may automatically change your ranges to dates.
3. Place the population numbers for males and females that correspond to the age range in the row, under the “Male” and “Female” columns.
4. Input this formula: “=SUM(A2:B2)” into the first cell under the “Total” column. Move your mouse over the bottom right corner of the cell; it should turn into a plus sign. Click and drag the mouse down the column to the last row. Release the mouse button to copy the formula to every cell in the “Total” column. Select cell G1 and type in this formula: “=SUM(C:C)”. This will give you the total population for the entire graph.
5. Highlight all of the cells in columns E and F. Click on the “Home” table at the top of the screen and find the “Number” section. There will be a drop-down box that should read “General.” Change “General to “Percentage.”
6. Input the following formula into cell E2: “=0-(A2/$G$1)”. This will give you a percentage of the overall population that are males in that age group. It will be represented by a negative number for the sake of the graph you are making. Input this formula into cell F2: “=B2/$G$1”. This formula will give you the percentage for females, only as a positive number. Highlight both E2 and F2, then click on the bottom right corner and drag the formula down to fill every row in the table.
7. Highlight rows D, E and F. Click on the “Insert” tab and find the “Charts” area. Click on “Bar” and, under the “2D Bar” section of the drop-down menu, choose “Clustered Bar.” It should be the first choice on the left. A crude graph will now display on the screen.
8. Move your mouse over the age ranges listed in the middle of the graph. The words “Vertical (Category) Axis” will appear under the mouse when you are in the right place. Right-click and choose “Format Axis.” Click on the second radial button in the new window, labeled “Specify Interval Unit” but leave this set to “1.” Click on the drop-down menu next to “Axis Labels” further down the window and choose “Low.” This will move the age ranges to the left side of the graph.
9. Right-click on any of the colored graph lines and choose “Format Data Series.” Move the “Series Overlap” slider all the way to the right so it reads “100 %.” Move the “Gap Width” slider all the way to the left so it reads “0 %.” Now click 'Close' and your age-sex graph will be complete. You can modify the style of the graph, as far as headers and labels go, just like any other Excel graph.

How to Format Cells to Make Negative Numbers Appear Like 0000.00 in Excel

1. Open the Excel 2010 spreadsheet where you want to adjust the number format.
2. Click on the top-left cell in the area where you want to adjust the number format. Hold the mouse button down and drag your mouse pointer to the bottom-right cell, then release the button to select the entire area. Alternatively, you can select the column letter, or row number, to select an entire column or row.
3. Right-click your mouse while your pointer is located anywhere within your selection. Choose “Format Cells” from the small menu that appears and the Format Cells window will appear.
4. Click on “Custom” from the list on the left side of the window. Then place your cursor into the “Type” field on the right side of the window and use “Backspace” to erase whatever format is currently in there.
5. Enter the following code into the “Type” box:#,##0;'0000.00'The characters before the semicolon will control how positive numbers appear, while the characters after the semicolon will replace any negative number with “0000.00.” Click “OK” to close the window and complete your format change.

Thursday, April 25, 2013

How to Graph a Line Graph in Excel 2007

1. Open the Microsoft Excel 2007 application on your computer and click on the 'Microsoft Office' button. Click on the 'Open' option.
2. Locate the Excel 2007 file on your computer that contains the data you want to turn into a line graph. Select the file and then click on the 'Open' button.
3. Click on the 'Insert' tab and then click on the 'Line' option from the 'Charts' group. Click on the 'Line with Markers' option.
4. Use your mouse to highlight the data within the spreadsheet that also contain labels for the rows and columns. The Chart Tools feature now becomes available.
5. Click on the 'Design' tab and the select a line graph style from the 'Chart Styles' group. Click on the 'Layout' tab and then click on the 'Chart Title' option. Click on the 'Above Chart' option.
6. Click in the chart title text box and enter a title for your chart. Right-click on the chart title and enter a size for the chart title that meets your preference in the 'Size' box.
7. Click on the 'Layout' tab and then select a legend style for your line graph from the 'Chart Elements' box. Click on the 'Legend' option from the 'Layout' tab and select the position for the legend, such as the 'Show Legend at Top' option.
8. Click on the 'Axis Titles' option from the 'Layout' tab and enter titles for the X axis and Y axis of your line graph. You make any other changes to the line graph, such as thickness or color of lines, by clicking on the 'Design' tab.

How to Lose the Zeroes in Excel

All Zero Values
1. Move your mouse pointer to the 'File' tab and left-click. Click 'Options.'
2. Find the 'Advanced' category at the top and click it. Locate 'Display options for this worksheet' and select your worksheet.
3. Remove the check beside 'Show a zero in cells that have zero value.' The cells with zero values now appear blank and contain no numbers.
Selected Cells
4. Move your mouse pointer to the cells with zero values that you want to lose. Hold down the left button and drag your mouse. This highlights the cell(s).
5. Locate the 'Cells' group in the 'Home' tab. Click 'Format.' followed by 'Format Cells.'
6. Find the 'Category' list. Click on 'Custom.'
7. Type '0;-0;;@', without the quotation marks, in the 'Type' box. This hides the zero values.

How to Do Addition in Excel

Using the Plus Sign
1. Open the Microsoft Excel 2010 spreadsheet that you want to work with.
2. Click on an empty cell on the spreadsheet, wherever you want the results of your addition to be listed.
3. Type '=' -- the 'equals' symbol -- which indicates the start of a formula, then type in the number or cell reference of the first thing you want to add. If entering a cell reference, place the column letter of the cell in front of the row number, so that the first cell on the spreadsheet is 'A1' and the one under that is 'A2.'
4. Enter a ' ' sign into your formula, then enter the second number or cell reference that you want to add. Continue alternating ' ' signs and numbers or cell references until you have entered all the information you want to add together. Press 'Enter' to complete your formula. The result of the addition appears in the cell.
Using the SUM Function
5. Open the Microsoft Excel 2010 spreadsheet that you want to work with. Click on any empty cell.
6. Type '=' -- the 'equals' symbol -- which signifies that you are starting a formula, then type the word 'sum' and place an open parenthesis at the end of the word. This tells Excel that you will be performing the 'SUM' function on the values in the parentheses.
7. Enter the first number that you want to add, or the first cell reference, followed by a comma, then enter the second value or reference, followed by another comma. Continue alternating values and references with commas until you have entered all the items you want to add together. Enter a close parenthesis and press 'Enter.' The result of your addition appears in the cell.

How to Make a Bar Graph in Excel 2010

1. Open a new Excel 2010 spreadsheet. Identify two or more variables you want to include in your bar graph. For example, to graph the number of lung cancer cases occurring over the past 100 years, use the variables 'Decade' and 'Lung Cancer Cases.'
2. Place the independent variable on the x-axis of a bar graph. Type the variable name, such as 'Decade,' into cell A1. Type the second variable name in cell B1. This variable goes on the y-axis of your bar graph. Add additional variables to the spreadsheet if necessary.
3. Type numerical data under each variable. Include as many cells as necessary to complete your entire data set.
4. Click the 'Insert' tab and select 'Column' in the 'Charts' section. Select the '2-D Column' chart. A blank box will appear in your Excel 2010 spreadsheet.
5. Click 'Select Data' in the 'Design' tab of the 'Chart Tools' area. Click the 'Add' button to select the data for the y-axis of the bar graph. Type the variable name in the 'Series Name' box. Select the range of data points in the 'Series Values' box. Click 'OK.' Add additional variables to the y-axis if applicable.
6. Click the 'Edit' button in the 'Horizontal (Category) Axis Labels' section. Click and drag your mouse to highlight the x-axis values from the spreadsheet. They will appear on the bottom of the bar graph.
7. Click the 'Layout' tab of the 'Chart Tools' area. Use the options in this tab to change the axis names, grid lines, legend or chart title. Click the 'Format' tab in the 'Chart Tools' section to modify the color, shape and appearance of the bar graph.

How to Create Line Graphs With Two Groups in Microsoft Excel

1. Open the Microsoft Excel file that contains the data sets you wish to graph.
2. Click the 'Chart' button on the Excel toolbar. A pop-up chart wizard will appear.
3. Select the 'XY Scatter' chart type and any chart sub-type you prefer. The options provide four types of line graphs to suit your style. Press the 'Next' button.
4. Delete anything that is displayed in the 'Data Range' field. Select the 'Columns' option in the 'Series in' field. Then click the 'Series' tab.
5. Create a new series for each line you wish to graph based on a group of data. If you have two groups of data, you will create two series. Click the 'Add' button twice to create these two series.
6. Click on the first series in the 'Series' list box.
7. Type the name of this series in the 'Name' field. Specify the ranges for the X values and Y values of this first line group separately in the two other fields.
8. Click the second line group series in the 'Series' list box and fill in the same fields. Press the 'Next' button to customize the visual details of the chart, if desired, or alternately press the 'Finish' button to display the graph.
9. Right-click on each line or XY scatter plot and select the 'Format Data Series' option if you wish to alter how the lines display. This is useful if the lines are close together so each is uniquely identified.

How to Use Absolute Cell Referencing

Creating an Absolute Reference
1. Determine if a formula should be absolute or relative. When designing a formula, look for hard-coded numbers. A sample formula for the discount could be 'discount = cost of merchandise * 20%'. The 20% is a hard-coded number and has the potential to change. Instead, create a cell titled Discount Amount. The new formula would be 'discount = cost of merchandise * discount amount'. That way, if the discount ever increased, you would need to change only the amount in the Discount Amount cell, and all the formulas would automatically update.
2. Create the formula. Once you know a formula will have an absolute reference, you need to create the formula in Excel. Create a cell that holds the data that has the potential to change; in this example it will be A4. This is the 20% discount in our example. Identify the first cell that will contain the cost of the merchandise; for example, cell D4 is the first cell on the purchase order that contains merchandise cost. To figure out the discount amount, in cell D5, type =D4*A4 and press the Enter key.
3. Make the cell absolute. To make the cell A4 absolute in this formula (meaning Excel will use cell A4 absolutely every time), simply highlight A4 in the formula and press your F4 key. This will place a $ before the cell row and column name. You could also enter a $ in front of the cell row and column name in the formula. The new formula be =D4*$A$4.
4. Copy and paste the formula to the other cells. When you paste the formula into other cells, the relative reference, D4, will automatically update to the corresponding row (or column) number, and the absolute reference will stay the same. For example, the next row would contain the formula =D5*$A$4.

Wednesday, April 24, 2013

How to Add the Word 'Draft' As a Watermark to Excel Documents

1. Open your Excel document and click 'Insert,' then 'Word Art.'
2. Select the style you want your watermark to look like.
3. Type 'Draft.'
4. Right-click your word art and select 'Format Text Effects.'
5. Check that 'Solid Fill' is selected and drag the transparency bar to a setting that allows you to see the data on the spreadsheet and the word 'Draft' on the spreadsheet.

How to Add Two Cells in Excel

1. Start Microsoft Excel, and open the file you want to use.
2. Click on the cell in which you want the total to appear.
3. Press the key on the keyboard. This character will appear in the cell and in the Formula Bar.
4. Click on the first cell you want to add. That cell's name, such as B6, appears in the Formula Bar after the sign.
5. Press the key again.
6. Click on the second cell you want to add. That cell's name appears in the Formula Bar.
7. Press Enter to complete the equation. The total will appear in the initial cell.

How to Create a Bar Code in Microsoft Office Publisher

1. Start up Microsoft Excel and prepare your data. This will include all the pertinent information you wish to associate with the bar code. You will also need to create a column for your bar code data. This is simply a code that will translate into a bar code and act as a reference point for that specific row of data.
2. Highlight all of the data in the bar code column and in the 'Custom Toolbar' of Excel; click on 'Settings,' and choose the appropriate bar code type. You will also need to click on the drop-down box below 'Convert To' and select 'Image File.' At this point, click 'Generate Now.'
3. Save your data and close Excel; then open Publisher.
4. Select the appropriate label size in Publisher once it starts. This selection will be based on the labels the bar codes will be printed on.
5. Click 'Tools,' then 'Mailing and Catalogs' and then 'Mail Merge,' at which point you will select 'Picture Field' to insert the bar code. You can also select any of the data from your Excel spreadsheet to accompany the bar code, such as other product or lot information.

How to Make Excel 2007 Behave Like 2003

1. Visit AddInTools.com and download 'Classic Menu for Office 2007.' This product costs $29.99, as of September 2010, and you will be asked to pay with a credit or debit card. You will not be able to proceed until you have successfully purchased and downloaded this product to your computer.
2. Open Excel 2007 on your computer. To do this, click the computer's Start menu. Click 'Microsoft Office 2007,' then click 'Microsoft Excel 2007'. Once you open Microsoft Excel 2007, you will notice a new task on your toolbar: 'Menu,' located right before 'Home.'
3. Click the new 'Menu' task on the toolbar at the top of Excel 2007.You should now see a toolbar that looks just like the toolbar of commands you are familiar with using on Excel 2003.

How to Find Lost Excel Files

Windows XP
1. Click 'Start' in the lower-left corner of your computer screen.
2. Place your mouse pointer over 'Search,' then select 'For files or folders.'
3. Click on the 'Documents' option, then select 'Use advanced search options,' then click 'More advanced search options.'
4. Click the appropriate box for when the file was last modified. If you don't know, leave this section blank.
5. Type '.xls' (without quotes) in the box that asks for all or part of the document name. If you are using Excel 2007 or later versions, type '.xlsx' instead of '.xls.' This will limit your search to Excel files.
6. Add keywords in the keyword field if you know any from the spreadsheet and change the 'Look in' field to 'My computer.'
7. Click to place check marks in the boxes labeled 'Search system folders,' 'Search hidden files and folders,' 'Search subfolders' and 'Search tape backup.'
8. Click 'Search' and allow Windows to find your document for you. If you have not entered keywords, the system will find all Excel files that meet the other criteria, so you may have a long list to scroll through to find your file.
Windows Vista
9. Click the 'Start' orb in the lower-left corner of your screen. A search box is included at the bottom of the Start menu.
10. Type '.xls' (without quotes) in the search box. If you are using Excel 2007 or later versions, type '.xlsx' instead of '.xls.' This will limit your search to Excel files. Add any keywords you remember from the document to this box as well, separated from the Excel file extension with a space.
11. Press the 'Enter' key.
12. Look through the search results for your file. If you do not see it listed, click the box at the top of the search results window labeled 'Include non-indexed, hidden and system files.'
13. Click on 'Document' near the top of the window to narrow your results to documents only (this includes spreadsheets) and click 'Search.' Scroll through the results to find your lost Excel file.
Windows 7
14. Click 'Start,' then type 'folder options' into the search box near the bottom of the Start menu.
15. Click 'Folder options' when it appears, then click 'Change search options for files and folders.'
16. Click the boxes to search hidden files and folders and system folders, then click 'OK.'
17. Click 'Start' again and type '.xls' or '.xlsx' plus any keywords from your Excel file into the search box. Click 'Show more results' on the results page and scroll down to find your Excel file.

Tuesday, April 23, 2013

How to Use Excel 2007 to Estimate Linear Functions

1. Open a new or existing Microsoft Excel spreadsheet. If you start with a blank spreadsheet, enter your x-values into column A and y-values into column B. Each pair of numbers creates a data point on a chart, so they need to correspond to each other.
2. Label your columns with descriptions of your data, such as 'Month' and 'Hours.' In this example, if you worked 160 hours in the month of June, those two values create one data point on your chart. Highlight your data set and select the 'Insert' tab on the Ribbon at the top of the page.
3. Click the 'Scatter' drop-down box in the 'Charts' area, then select the 'Scatter With Only Markers' option. This option creates a plot from your data points and allows you to estimate the linear function. Select the 'Layout' tab of the Ribbon and click the 'Trendline' button from the 'Analysis' area.
4. Click 'More Trendline Options' from the drop-down options. Select 'Linear' from the 'Trend/Regression Type' to estimate a linear function. Select the 'Display Equation on Chart' box to view the linear function equation on the chart.

Monday, April 22, 2013

How to Work Out Percentages in Excel

1. Open the Microsoft Excel program and type the numerator (given amount) into cell A1.
2. Highlight cell B1.
3. In the 'fx' box in the toolbar at the top of the screen, type '=A1/X' (without the quotes), replacing X with the denominator (the total amount) . For instance, if you are calculating a percentage score out of 60 points, you would type '=A1/60'.
4. Hit enter. This should calculate a decimal (eg, .75) in cell B1.
5. Hit the '%' button on the formatting toolbar near the top of the screen to convert to a percentage. Alternatively, you can simply multiply by 100.

How to Remove the Password Required to Open Excel

1. Open the Microsoft Excel application by clicking 'Start' and typing 'excel' into the search bar. Click on 'Excel' in the list that appears to open it. You can also click 'All Programs' and open Excel from there. You don't need a password to open Excel this way -- you only it when you double-click on a protected file.
2. Click 'File,' then 'Open.' Click on the name of the file that is password-protected. Type the password and hit 'Enter' to open the document.
3. Click 'File,' then 'Info' and 'Permissions.' Click 'Encrypt with Password.' The password entry box opens.
4. Delete the password in the box, leaving the box empty. Click 'OK' to remove the password from the document. Click 'Save' before exiting the document.

Sunday, April 21, 2013

How to Detect Repair Excel 2003

1. Open Excel 2003 by clicking on the 'Start' button, then 'All Programs,' 'Microsoft Office' and 'Microsoft Office Excel 2003.'
2. Click 'Help' on the main menu, then select Detect and Repair. The Detect and Repair dialog box is displayed on your screen. You may be prompted to select an installation source. If so, browse to the location of your Microsoft Office installation files or insert the installation disc.
3. Choose if you want to restore your shortcuts or discard any customized settings by selecting the appropriate check boxes.
4. Click 'Start' to begin the Detect and Repair process. A Windows Installer window will appear, indicating the process has begun.
5. Allow the process to run. The program will prompt you when Detect and Repair has completed. Click 'OK' to return to Excel 2003.

Saturday, April 20, 2013

How to Make a Cell in Excel 2007 Act Like a Checkbox

1. Open the Excel worksheet you want to modify by adding in a check box. Navigate to the 'Developer' tab in the ribbon at the top of the window.
2. Click the 'Insert' icon in the 'Control' heading to bring up a drop-down menu. Select the 'Check Box' icon in the 'Form Controls' grouping.
3. Locate the cell that needs to act as a check box. Click the cell to create the new check box. Click the outline of the box and drag it to any other cell if you need to move it.
4. Highlight the text that reads 'Check Box 1' and press the 'Backspace' key. Type in the text you want to appear next to the check box. Click any other cell to save the check box and the new text.
5. Right-click the check box if you need to make any changes. Choose 'Edit Text' to change the text displayed next to the box or choose 'Cut' to delete the check box entirely.

Friday, April 19, 2013

How to Create an XY Chart

1.
Open Excel and in a new workbook, create a data spreadsheet for the XY chart to reference. Enter the months, as shown in the graphic depiction in cells 'A1' through 'M4.' (NOTE: You can create a chart similar to the one shown instead.)
2.
Select 'Insert' from the menu bar. Next, choose 'Chart.' (NOTE: You can choose the chart icon on the menu bar if it is available.)
3.
Go to the 'Standard Types' tab and select the 'XY(Scatter)' chart from the Chart Type list box.
4.
Press the 'Press and Hold to View Sample' button to preview the chart before making your final selection. When ready, click 'Next.'
5.
Verify that the data are correct and then click 'Next.'
6.
Go to the 'Titles' tab and enter a name for the chart. Enter names for 'X and Y Axis Values' if desired.
7.
Select option 'As Object In' and choose 'Sheet1.' Press 'Finish.' (NOTE: Other options include placing the chart in a different worksheet or creating a new worksheet to house the chart.)
8.
Click on the chart to activate the 'Chart' menu to modify the chart. Select 'Chart' and choose 'Chart Options.'

How to Create a Family Tree on Microsoft

1. Open PowerPoint 2010 and click the 'File' tab. Click 'New.' Type 'Family Tree' in the search box. Review the available family tree templates that appear.
2. Click the family tree template to see a preview of it in the right task pane. Click the 'Download' icon to download the template.
3. Click in the text boxes and highlight the default text. Type in your family information. Save your changes by clicking the 'Save' icon on the Quick Access Toolbar.

How to Use Excel's GETPIVOTDATA Function

1. Understand the syntax of the GETPIVOTDATA function. The formula is =GETPIVOTDATA(pivot_table, name). Pivot_table references a cell in the PivotTable or a range of cells in the PivotTable, a label of a cell above the PivotTable or the name of the range that contains the PivotTable. 'Name' is text enclosed in quotations marks that describes the data.
2. Create a new workbook to practice using pivot tables. Label columns A, B and C with the headers 'Name,' 'Month' and 'Sales.' Under the header row, fill in several of the rows with data. Include the same name and month more than once.
3. Hold down your left mouse key and drag it across and down so that all the cells are highlighted. Click 'Data' and select 'PivotTable and PivotChart Report.' Follow the wizard to create a PivotTable.
4. Click 'Layout' in Step 3 of 3. Depress the left mouse key and drag the 'Name' button to the Row field, the 'Sales' button to the Data field, and the 'Month' button to the Column field. Click 'OK.'
5. Choose an empty cell in column A and so that it gets entered in the box on Step 3. Choose 'Existing Worksheet.' Click 'Finish.'
6. Select the first cell of the pivot table. Click 'Insert' on the menu. Click 'Name,' 'Define' and enter a name for the table. Click 'OK.'
7. Pick an empty cell. 'Type =GETPIVOTDATA.' Insert a '(' followed by the name of the table, then the calculations to be shown in the cell. Type a single name and month to get the sales total for that month, or a single name or month to get the total sales for that name or month.

Thursday, April 18, 2013

How to Use the Find the Method in Excel 2003 Using Visual Basic

1. Launch Excel 2003.
2. Open the 'File' menu at the top of the screen and click 'Open.' Double-click the spreadsheet that needs to use the 'Find' method.
3. Click the 'Tools' menu at the top of the window and scroll down to the 'Macro' entry. Click the 'Visual Basic Editor' entry in the sub-menu.
4. Click the name of the worksheet you need to use in the list of worksheets at the left side of the screen. Click inside the code editor screen at the left side of the window.
5. Type the phrase 'Sub Finding()' at the top of the screen to let the Visual Basic editor know where the code should begin. The word 'Finding' can be replaced with anything you'd like, such as 'Sub MyFindCode()' or something similar. Tap 'Enter' twice and type 'End Sub' to let the editor know where your code ends.
6. Move the cursor in between the 'Sub' and 'End Sub' headings. Type 'Cells.Find().Activate' to tell the editor to use the 'Find' method. Move the cursor inside the '()' portion of the 'Find' method and use the 'What' argument to indicate what you are looking for. For example, the code should read 'Cell.Find(What:='555').Activate' if you want to find a cell containing the numbers '555.'
7. Fill in the remaining arguments for the 'Find' method to let the editor know to search the entire worksheet for the specified numbers or letters. For example, if you want to search for '555,' your entire line of code should read 'Cells.Find(What:='555', After:=ActiveCell, LookIn:=xlValues, LookAt:=xlPart, SearchOrder:=xlByRows, SearchDirection:=xlNext, MatchCase:=False, SearchFormat:=False).Activate.'
8. Click the green arrow icon labeled 'Run' at the top of the screen to use the 'Find' method and locate the cell containing the numbers or letters.

How to Find the Weighted Mean in Excel 2007

1. Input your data points into column A in your Excel 2007 worksheet, one number per cell. For example, you might input the numbers 90, 86, 45, 67, 78, 76, 79, 82.
2. Input the weight of each of the numbers in column B. The weight of each number should sit directly to the right of the number. The weights you choose do not matter, they are only meaningful relative to each other. For example, if a data point has a weight of 1 and another point has a weight of 2, the second point will be twice as important to the mean, but if both data points have a weight of 2, they will be identically important. The weights might be 1, 1.5, 2, 1.25, 3.6, 4, 2, 1.
3. Write '=A1*B1' (without quotes) in cell C1.
4. Left-click cell C1 to highlight it, then press 'Ctrl C' to copy it.
5. Highlight column C by clicking the letter 'C' above the column, then paste the formula by pressing 'Ctrl V.'
6. Type '=SUM(C:C:) / SUM(B:B)' (without quotes) in cell D1 to find the weighted average. In the example, the weighted average is 74.47 (rounded).

How to Calculate a Standard Error Regression

1. Open Microsoft Excel 2007. Input your data into the spreadsheet into two columns. You should have known values for y (your dependent variable) and each independent variable.
2. Go to the 'Data Analysis' command under the 'Data' tab on the user interface. If you do not have this function, you must add it in. To add the analysis to Excel, go to the 'Microsoft Excel' button in the right-hand corner of your screen. Go to 'Excel Options and Add-ins.' Select the 'Data Analysis' toolpak. Download to your Excel program.
3. Select 'Data Analysis.' A list of statistical choices will appear. Choose 'Regression.'
4. Input the data in the correct ranges. A box will prompt with an input for Y-range and X-range. In addition, select where you want the results to appear, on a separate worksheet or the same worksheet. If you want the results to appear on the same worksheet, select 'Output Range' and highlight the cells you want the results to appear on.
5. Click OK and look at the summary output. There will be a list of the regression results, including the standard error.

How to Make a XY Graph on Excel

Create XY Graph In Excel 2003
1. Open Microsoft Excel 2003.
2. Place your data such that all the X-values are in the same row or column. Place your other set of data in an adjacent row or column. For example, if you have six X-values and six Y-values, place all the X-values in column A and all the Y-values in column B.
3. Select the range of values to be included in the XY chart. To select the range of the six XY-value example, click the first cell included, which is A1, then drag your mouse to the last cell to be included, which is B6.
4. Go to the 'Insert' menu, and click 'Chart.'
5. Select 'XY (Scatter)' under the 'Chart Type' box. Choose the chart sub-type you want to use under the 'Chart sub-type' box.
6. Click 'Next' to show you the data range and a sample view of the chart.
7. Click 'Next' again to go to the 'Chart Options.' Enter the information for 'Chart Title,' 'Value (X) axis,' and 'Value (Y) axis.' These are text information you can use to make your chart descriptive.
8. Click 'Next' to go to the 'Chart Location' box. You can either place the chart as a separate worksheet or as an object in the same worksheet as your data points.
9. Click 'Finish' to display your XY chart.
Create XY Graph In Excel 2007 or 2010
10. Open Microsoft Excel.
11. Place your data such that all the X-values are in the same row or column. Place your other set of data in an adjacent row or column. For example, if you have six X-values and six Y-values, place all the X-values in column A and all the Y-values in column B.
12. Select the range of values to be included in the XY chart. To select the range of the six XY-value example, click the first cell included, which is A1. Drag your mouse to the last cell to be included, which is B6.
13. Go to the 'Insert' tab and click 'Scatter' in the 'Charts' group menu.
14. Click the 'Chart Area' of the XY chart. This shows the 'Chart Tools,' 'Design,' 'Layout,' and 'Format' tabs specific to the XY chart.
15. Click the chart style you want to use under the 'Design' tab.
16. Click 'Chart Title,' and type the title you want for the chart.
17. Click 'Axis Titles' on the 'Layout' tab. Click the 'Primary Horizontal Axis Title' to place a title in the horizontal axis. Click the 'Primary Vertical Axis Title' to place a title in the vertical axis.
18. Press 'Enter' to show the chart.

Wednesday, April 17, 2013

How to Disable Links in Excel 2007

1. Click the Excel button on the top toolbar, and then select the 'Excel Options' button at the bottom. Choose 'Proofing' from the left menu.
2. Click the 'AutoCorrect Options...' button under the 'Autocorrect options' section. Select the 'Autoformat as you type' tab, then uncheck 'Internet and network paths as you type' under the 'Replace as you type' section. Click 'Ok' to save the changes.
3. Click 'Ok' in the 'Excel Options' window to close it and return to the spreadsheet. Type or paste a URL into a blank cell then hit the space bar or enter key to verify the changes.

How to Turn on Sounds in Excel 2007

1. Click the 'Microsoft Office' button. A list of commands opens.
2. Click 'Excel Options.' The 'Excel Options' window opens.
3. Click the 'Advanced' tab.
4. Scroll down to the 'General' section.
5. Check the box for 'Provide Feedback With Sound.'
6. Click 'OK.'

How to Reset the Excel 2003 Application to Default Settings

1. Save and rename your workbook and worksheet settings templates if you want to use them again. Save them in the Templates folder, which is located here: C:\Documents and Settings\user_name\Application Data\Microsoft\Templates.
2. Click on your computer's start menu and search for the following in the search dialog box at the bottom of the menu: C:\Program Files\Microsoft Office\OFFICE11\XLSTART. Delete any template files in this folder. If you'd only like to delete workbook settings templates, delete templates with 'Book.xlt.' If you'd only like to delete worksheet settings templates, delete templates with 'Sheet.xlt.'
3. Open Microsoft Excel 2003 on your computer if there are no files located in the folder specified in Step 2. Click on 'Tools,' then 'Options' and then on the 'General' tab. Delete the Book.xlt and/or Sheet.xlt files specified beside 'At startup, open all files in.'

How to Make an Excel Chart With a Negative and Positive Axis

Numerical (Value) Axis
1. Open the Microsoft Excel 2010 file that contains the chart you want to alter.
2. Click anywhere on the chart. Select the 'Format' tab at the far-right end of the ribbon. Click the drop-down box that appears on the far-left end of the ribbon. Select your desired axis from the list. Then, choose the 'Format Selection' button located right below the drop-down box.
3. Click the radio button next to 'Fixed' under the 'Minimum' heading. Place your cursor into the text box next to this button and enter the lowest number you want displayed on your axis. Place a dash before you enter the number to signify that you are entering a negative number.
4. Press 'Enter' to close the Format Axis window. Your chart will automatically update to show the negative axis.
Text-Based (Category) Axis
5. Open the Excel 2010 spreadsheet that holds the graph you want to manipulate.
6. Click on the top cell in any empty column on your spreadsheet. Enter the lowest value that you want your chart to display on the axis in this cell. Be sure to place a dash in front of a negative number. Press 'Enter' to move down to the next cell and then enter the next value you want displayed on the axis. Since you will be manipulating a text-based axis, you will have to specify each value here, as Excel will not treat these values as numbers. Continue to add values until you have added enough to fill your entire desired axis. If you are counting up from negative numbers into positive numbers, skip zero.
7. Select anywhere on the chart that you want to change. Click the 'Design' tab at the top of the screen. Find the 'Select Data' button, which is located in the Data area of the ribbon, and click it. The Select Data Source window will appear on your screen.
8. Click the 'Edit' button under the axis you want to change. The window will minimize. Select on the letter at the top of the column where you entered your desired axis labels. Choose 'OK' twice to use these labels instead of the default ones.
9. Click the 'Layout' tab at the top of the screen. Select the drop-down box that appears in the ribbon and select the axis that you just altered. Click the 'Format Selection' button.
10. Click the radio button next to 'At Category Number' under the Vertical Axis Crosses heading. Enter a number into the text box equal to the absolute value of the lowest number on your axis, plus one. So if your axis goes down to negative five, you would enter six into this box. Click 'Close' and your vertical axis will now cross your horizontal axis at the right spot.

Tuesday, April 16, 2013

How to Import an Excel Spreadsheet into Another Sheet

Linking
1. Launch Microsoft Excel and open the source file that contains the data to be linked.
2. Open or create the destination file in which the data will be displayed.
3. Navigate to the source spreadsheet and highlight (or 'Select') the cell or range of cells to be imported by clicking the cell, or clicking the top left corner of the range of cells and holding the mouse button down while dragging the cursor to the lower right corner of the range of cells and then releasing the mouse button. Alternately, click the gray button that contains the row number or column letter to select an entire row or column, respectively, or click the gray button in the upper left corner of the spreadsheet between the row header '1' and the column header 'A' to select the entire sheet.
4. Right-click any cell in the selected range of cells and click 'Copy.'
5. Navigate to the destination spreadsheet where the data will reside and click once on a cell that you want to make the upper right corner of the copied data from the source spreadsheet. If an entire row or column was selected, click the first cell in the row or column or select the row or column by clicking the gray box that contains the number or letter of the row or column. If you selected an entire spreadsheet click the cell 'A1' or the gray button in the upper left corner of the spreadsheet between the row header '1' and the column header 'A.'
6. Right-click in the selected cell or header.
7. Select 'Paste' to copy the contents of the original cells exactly as they are to the new location, with no links back to the original data. This will allow a duplicate spreadsheet to be created including data and formulas, but subsequent changes to the original spreadsheet data will not be reflected in the new location. Formatting will be copied with this method.
8. Select 'Values' to copy the current values stored in each cell to the new location. This will not copy any formulas, but will copy the current results of any calculations performed by any formulas. Subsequent changes to the original spreadsheet data will not be reflected in the new location. Formatting will not be copied with this method.
9. Select 'Formulas' to copy all the existing formulas and values to the new location. Subsequent changes to the original spreadsheet data will not be reflected in the new location. Formatting will not be copied with this method.
10. Select 'Transpose' to copy the data and formulas along with the formatting to the new location in a transposed orientation, so that rows become columns and columns become rows. Subsequent changes to the original spreadsheet data will not be reflected in the new location.
11. Select 'Formatting' to copy the formatting of the selected cells but leave the cells empty. No values or formulas will be copied, but format attributes such as cell color and currency formatting will be reproduced.
12. Select 'Paste Link' to create a link to the source spreadsheet that will be updated when the original spreadsheet data is updated. This will allow the data from the original spreadsheet to be shown in the destination spreadsheet without allowing any changes to be made to the original spreadsheet from within the destination spreadsheet.

How to Remove Duplicates From Access Query

1. Open an Access 2007 database on your computer. Make sure it has a table that contains duplicate data. Select the 'Office' button and select 'Open.' Search your computer and locate the database. Click on the database and select 'Open.'
2. View the tables in your database in the Navigation Pane. Open one of the tables and visually note the duplicates and note the total number of records. Select the 'Create' tab on the ribbon. Click on the 'Query Design' button. Add the table you have just viewed by clicking on the table and selecting 'Add.' Select 'Close.' Add some fields to the query by double clicking on the fields.
3. Select the 'Properties' option by right clicking in the gray area of your query design field. This will display the Properties Sheet dialog box. Locate the 'Unique Values' field. Change the field to 'Yes.'
4. Run the query by clicking on the 'Run' button. The query will return the distinct values from the table. This is due to the Unique Values field being changed to Yes. Save the results by clicking on the 'Save' icon on the Quick Access Toolbar.

How to Insert a Dynamic Date and Time in Excel

1. Start Microsoft Excel 2007, and open an existing spreadsheet from your files that you want to insert a dynamic date and time into. Or, start a new, blank spreadsheet.
2. Click to select the cell into which you want to insert the dynamic date and time. The cell will be outlined in a thick, black line indicating it is selected.
3. Use your keyboard to type '=now()' (without the quotation marks) into the selected cell. This is the formula that is used to instruct Excel 2007 to insert the dynamic date and time.
4. Press the 'Enter' key on your keyboard to enter the formula into the selected cell. You will now see the current date and time appear in the cell you typed the formula into. This date and time will update every time the 'Enter' key is pressed while working in Microsoft Excel.
5. Repeat Steps 2 through 4 above to insert the dynamic date and time into any other cells inside the open spreadsheet you would like to display the current date and time.

How to Convert a Word Document to a CSV File

1. Open the Microsoft Word document in Word and save it as a '.txt' file. To do this, select 'File' and then chose 'Save As.' Next, use the down arrow next to 'File as Type' and select '.txt.'
2. Open the Microsoft Word document in MS Excel by selecting 'File' and then 'Open.' Find the file in the 'Look in' directory from within the 'Open' dialog box.
3. Click option 'Delimited' and then click '1' beside 'Start Import at Row' to indicate the first row to import the data. Next, select the geographical location of the original file format beside 'File Origin.' When done, click 'Next.'
4. Click 'Tab' under Delimiter preference and then click 'Next.' Additional options include 'Semicolon,' 'Comma,' 'Space' and 'Other' for you to customize the separating character type.
5. Click 'General' as the format option for the 'Column Data 'and then click 'Finish.' Other column data formats include 'Date,' 'Date' and 'Do not import column (skip).'
6. Select 'File' and then choose 'Save As' from the toolbar menu.
7. Choose '.csv' as the 'Save as Type' and then click 'Save.'

Monday, April 15, 2013

How to Convert Word to Excel 2003

1. Open the Word document with the data you want to convert to Excel 2003.
2. Highlight the data with your mouse. Choose 'Convert Text to Table' from the 'Insert' menu and convert the text into a table if it is not already.
3. Hover your mouse over the table until you see a ' ' appear in the upper-left corner. Click on the ' ' sign to select the entire table.
4. Click 'Edit' and then 'Copy.'
5. Launch Excel 2003 and click into a blank cell.
6. Click 'Edit' and then 'Paste.' Your data will appear within Excel.
7. Click 'File' 'Save As' and choose 'Excel Workbook (.xls)' from the 'Save as Type' drop-down field. Click 'Save.'

How to Change the Axis on Excel 2007

Swap X and Y Axes
1. Open the Excel file that contains the chart you want to manipulate.
2. Right-click anywhere within the chart itself. Choose 'Select Data' from the pop-up menu. A small data window will appear on the screen.
3. Click the 'Switch Row/Column' button in the middle of the window. Click 'OK' to confirm your changes. Your X and Y axes will now be swapped on the graph.
Alter an Individual Axis
4. Open the Excel 2007 file that holds the chart you want to change.
5. Select one of the cells that contain the information used in the axis you want to alter. Press 'Delete' to remove any incorrect information and type in whatever you want to replace it. The Excel chart will update as you type.
6. Click anywhere within the chart and click the 'Design' tab at the top of the screen. Press the 'Select Data' button on the left side of the ribbon. Press the 'Edit' button under the 'Horizontal (Category) Axis Labels' area to select a new set of cells to make up the horizontal axis. Click and hold on the first cell then drag the mouse to the last cell and release the button. If you want to remove an individual label from the axis you will first need to press the 'Switch Row/Column' button to get the X-axis items on the left side of the screen. Select the item and choose 'Remove.' Then press the 'Switch...' button again. Click 'OK' to close the window.
7. Right-click on any piece of text in the horizontal axis. Choose 'Format Axis' from the pop-up menu. A small window will appear on the screen. Click and drag the top of the window to the side of your chart so that you can see your changes as you make them.
8. Make changes to how the chart displays the tick marks in the first two sections of this window. You can also alter the 'Axis Labels' to move the labels around the chart or remove them entirely. At the bottom of the window you can alter how the two axes intersect. Click on any of the six other options on the left side of the window like 'Number,' 'Line Fill' or 'Line Style' to alter how the text appears on the axis. Click 'Close' when you are done.
9. Right-click on any text on the vertical axis and choose 'Format' axis from the menu. You can change the way that the numbers are displayed at the top of the new screen that appears. Near the middle of the screen you can alter the tick marks and axis labels and near the bottom you can change how the two axes intersect. This menu also contains an additional six settings on the left that will affect how the axis label text appears. Click 'Close' when you are done.

How to Recover an Excel 2007 File

After an Excel Crash
1. Restart Microsoft Excel 2007. You may also need to restart your computer if you had a system crash or power outage. The document recovery task pane should automatically open on the left side of the screen.
2. Scroll through the documents in the 'Available Files' list. Excel will try to recover up to three versions of the document you were most recently working on.
3. Select a file from the list. Click the down-arrow icon.
4. Click 'Open' to view the recovered document. If you know you want to keep the file, click 'Save as' to rename it. Click 'Delete' if you want to delete the particular file. Save the recovered file that is most useful.
Avoid Losing Data
5. Open Microsoft Excel 2007.
6. Click the 'Microsoft Office Button.'
7. Click 'Excel Options.'
8. Click the 'Save' link.
9. Select 'Save AutoRecover Information Every x Minutes.' Enter the number of minutes in the 'Minutes' list. This will be how often Excel will automatically save your work and program state.

Sunday, April 14, 2013

How to Merge Data From Two Spreadsheets

1. Open Excel 2010 and locate the workbook containing the worksheets that will be merged. Click the 'File' tab and select the 'Open' icon. Find the workbook and double-click it.
2. Click in the next blank worksheet in the workbook. Select the 'Data' tab. Click 'Consolidate.' The Consolidate dialog box opens.
3. Select the function you will use to merge the data. If you are adding the merged values, select 'Sum.' Click the red box in the reference section.
4. Click the worksheet that contains the first set of data that will be merged. Highlight the range and click the 'Add' button. Select the worksheet containing the second set of data that will be merged. Highlight the range and click the 'Add' button.
5. Select the option that displays the location of the row or column headers in this merged data. Select either 'Top Row,' 'Left Column' or both. Click 'OK.' The data is merged in the new worksheet.

How to Define Cell Ranges in Excel

1. Enter Microsoft Excel and open a worksheet.
2. Select the range of cells (or even the nonadjacent cells) that you want to name.
3. Locate the name box at the top-left of the formula bar, just above the row and column headings.
4. Click in the box and type the name you want for the cell range.
5. Press Enter to accept the name.
6. Use the name in formulas you create.

How to Disable a Date Autofill in Excel

Disable the AutoComplete Option
1. Open the Excel file.
2. Click the 'File' tab on the command ribbon. A list of basic commands appears.
3. Click 'Options.' The 'Excel Options' window appears. The left pane includes the 'Advanced' command.
4. Click 'Advanced.' A list of editing options appears.
5. Clear the check box for 'Enable AutoComplete for cell values.'
6. Click 'OK.' This button is located at the bottom of the dialog window. The 'AutoComplete' command no longer copies the cell data to new cells. The worksheet is open for editing.
Disable the AutoFill Option
7. Open the Excel file.
8. Click the 'File' tab on the command ribbon.
9. Click 'Options.' A list of basic commands appears.
10. Click 'Advanced.' A list of editing options appears.
11. Clear the check box for 'Enable fill handle and cell drag-and-drop.'
12. Select the check box for 'Alert before overwriting cells.' This text may appear faint.
13. Click 'OK.' The worksheet opens. The fill handle does not activate in the corner of the cell.

How do I Create Mailing Labels in MS Word From an MS Excel Spreadsheet?

Prepare the Mailing List
1. Open a new spreadsheet and use the first row to create column headers across the top of the document. Name the top cell of each column to correspond with the address fields on your labels, for example: 'First Name,' 'Last Name,' and so on.
2. Start in the first cell on the second row and enter the data that corresponds with the cell header. For example, enter the recipient's first name in the row under the 'First Name' label. Continue until you have entered all of your mail recipients and save your document.
3. Highlight all of the data in the mailing list. Single-click on the first cell at the beginning of the first row of your address list. Scroll to the last cell, on the last row of your address list, hold down the 'shift' key and single-click on the last cell.
4. Click on the 'Formulas' tab, select the 'Define Names' group and click 'Define Name.' Type a name for your list and click 'OK.'
5. Save and close the Excel document.
Prepare the Label Document
6. Launch Microsoft Word to open a new document.
7. Click on the 'Mailings' tab and select the 'Start Mail Merge' group. Then click 'Start Mail Merge' and select 'Labels.' In Word 2010, select 'Start Mail Merge' from the 'Mailings' tab and select 'Labels.'
8. Select the type of printer, label vendor and type of labels. For example, if you are using an ink-jet printer to print Avery 15160 address labels, select 'Page Printers,' followed by 'Avery' from the 'Label Vendors' drop down, then scroll down and click on the correct product number.
9. Click 'OK' to have word create a blank label document.
Link the Labels to the Excel Document
10. Click the Microsoft Office Button in the upper left corner of the Microsoft Word screen. In Word 2010, click on 'File' and select 'Options.'
11. Select 'Advanced' and scroll to the 'General' section. Put a check in the box next to 'Confirm File Format Conversion on Open' and click 'OK.'
12. Click on the 'Mailings' tab and select the 'Start Mail Merge' group. Then click 'Select Recipients.' In Word 2010, select the 'Mailings' tab and click 'Select Recipients.'
13. Select 'Use Existing List' from the list of options. Navigate to the location of the Excel file, and double-click the file.
14. Highlight the name of the mailing list and click 'OK.' If prompted, select 'MS Excel Worksheets via DDE (*.xls)' and click 'OK.' All of the labels, except the first, should now say
>.
Format and Merge the Labels
15. Put your cursor in the first label field. Go to the 'Mailings' tab and click the down arrow next to 'Insert Merge Field.' Add each address field to the first label with proper formatting. For example:«first_name» «last_name»«address»«city», «state» «zip»
16. Click the 'Update Labels' button, to the right of the 'Insert Merge Fields' drop-down, to copy the address fields to the rest of the label template.
17. Click 'Preview Results' to view your labels.
18. Save your label template. Then click 'Finish and Merge.' Select 'Edit Individual Documents,' 'All,' and click 'OK.'
19. Save and print your new labels.

How to Subtract Using Excel 2007

1. Double-click the Excel 2007 icon on your desktop or in your 'Programs' list to open the program to a blank worksheet.
2. Enter the numbers you want to subtract in separate cells in the spreadsheet.You can select any cells you would like, but it's usually convenient to place the numbers next to one another either horizontally, in two separate columns, or vertically, in two separate rows.If you want to work with data from an existing spreadsheet, open that file to begin working on it.
3. Enter a subtraction formula in a blank cell. The formula is an equal sign, followed by the first cell reference minus the second cell reference.For example, if your two numbers are in cells A1 and A2, then use a blank cell to enter the formula:=A1-A2
4. Click on another blank cell to activate the formula you just entered. The text for the formula will disappear, and the subtraction amount will appear in its place.For example, if cell A1 contains 100 and A2 contains 25, then the cell with the formula will display 75, since 100 - 25 = 75.

How to Fill Cells With Colors in Microsoft Excel 2003

1. Select the cell that you wish to fill. You will need to left-click on the cell that you wish to fill with color in order to activate that cell.
2. Access the color-fill palette. The color-fill palette is located on the command bar and looks like an icon of a paint bucket spilling out paint. Simply left-click on this icon and a color palette will open.
3. Select a fill color. Once the color palette is open, just click on the desired color.
4. Fill the cell with the desired color. Once you click on the desired color, the cell will automatically fill with that color. You can easily change the color by following the above steps.

Saturday, April 13, 2013

How to Divide a Cell in Two

1. Launch Microsoft Excel. Double-click the name of the document you want to edit on your hard drive to open it in Microsoft Excel.
2. Insert a blank column next to the cell or column of cells you want to split. Highlight your cell by clicking on it (or the whole column by clicking on the column heading) and hold down the 'Alt,' 'I' and 'C' keys at the same time to insert a new column.
3. Open the 'Convert Text to Columns Wizard.' In Excel 2003 and earlier versions, drop-down the 'Data' menu and select 'Convert Text Into Columns.' In Excel 2007 and 2010, navigate to the 'Data' tab and click the 'Text to Columns' button.
4. Divide your cell or cells in two. Choose either 'Delimited' or 'Fixed Width,' depending on whether or not a comma (or other character) or a space separates the data you want to split, respectively. Click 'Next,' keeping in mind that you'll need to enter whichever character you used to separate your data on the next screen if you selected 'Delimited.' Click 'Finish.' Your cell (or column) is now divided in two.

How to Speed Up Excel 2007 Calculations

1. Open Excel. Click on the 'Formulas' tab at the top of the spreadsheet, which is between 'Page Layout' and 'Data.' Click on the 'Calculation Options' button that appears to the right; a drop-down menu appears. You will see that the 'Automatic' option is checked.
2. Select the 'Manual' option from the drop-down menu in order to disable automatic recalculations of all cells whenever a change is made to one. Now Excel will only recalculate when you explicitly tell it to do so. Alternatively, you may choose the option 'Automatic Except for Data Tables,' which will automatically make changes to all cells that are directly affected by a cell change except for those in data tables. This will prove faster than the 'Automatic' option, but slower than the 'Manual' option.
3. Click on the 'Options' button at the very top of Excel. From the drop-down menu, select the 'Excel Options' button at the very bottom. A new menu appears. Hit the button called 'Formulas.' More options appear to the right. Under the heading 'Calculation Options,' you will see that 'Automatic' is checked again. Click the 'Manual' bubble in order to enable this feature for Excel more generally. Another box that says 'Recalculate workbook before saving' is also checked. Uncheck this box so that Excel does not automatically calculate every time you save.
4. Go back to the 'Excel Options' menu and select 'Advanced.' From here, go to 'Formulas' and then look for an option called 'Enable multi-threaded calculations.' Check this box and then adjust the number of processors that you want your computer to dedicate to performing Excel calculations. More processors will increase the speed at which Excel calculates. Note that increasing this number will slow down other applications that your computer is running.

Friday, April 12, 2013

How to Turn Off AutoCorrect in Excel

1. Open the Excel file in which you want to disable AutoCorrect. Access the AutoCorrect Options dialog. In Excel 2007 or later, click the 'Office' button in the top left, then 'Excel Options,' then 'Proofing' and then 'AutoCorrect Options.' In earlier versions of Excel, click the 'Tools' menu, then 'AutoCorrect Options.'
2. Uncheck the box next to whatever AutoCorrect features you want to disable. To disable AutoCorrect entirely, uncheck every box.
3. Click 'OK' to finalize the changes and disable AutoCorrect.

Microsoft Excel: How to Remove a Drop

1. Left-click on the Office ribbon button and click on the 'Excel Options' button.
2. Select “Popular” in the Excel options box and then check the “Show the developer tab in the Ribbon” box
3. Click the “Review” tab and make sure the spreadsheet is an “Unprotected Sheet.”
4. Select “Design Mode” in the “Developer” tab.
5. Right-click on the drop-down box and select “Delete.”

How to Make an Excel Spreadsheet Expire

1. Open Microsoft Excel, go to the “File” menu and choose “Open.” Browse for the Excel file that you want to make expire and double-click the file name to open it.
2. Press “Alt F11” to launch the Visual Basic Editor from Excel. Use either “Ctrl R” to switch to the “Project Explorer” window or go to the “View” menu, point to “Other Windows” and choose “Project Explorer” from the list of options.
3. Right-click “ThisWorkbook” in the “Project Explorer” window. Select “View Code” from the list of available options.
4. Type the code that makes the spreadsheet expire into the code box provided. A proper code format that provides users with a message regarding the expiration date and the number of days left until the spreadsheet expires looks like this:
Sub Auto_Open()\\ Dim exdate As Date \\ exdate = \'12/01/10\' \\ If Date > exdate Then \\ MsgBox (\'Spreadsheet has Expired\') \\ ActiveWorkbook.Close \\ End If \\ MsgBox (\'Workbook Valid Until\' exdate - Date \'Days left\') \\ End Sub
Enter the date that the spreadsheet should expire by “exdate=” and any message you prefer regarding the expired worksheet in the place of “Spreadsheet has Expired.”
5. Return to the open Excel spreadsheet, go to the “File” menu and select “Save” to save the workbook with the new macro attached. Close the workbook and reopen it in Excel. The message you entered into the macro should appear, stating the expiration date of the file and how many days are left until it expires.

Thursday, April 11, 2013

How to Calculate Cells in Excel 2007

1. Open Microsoft Excel and create a worksheet with the data you want to calculate. Place your cursor in an empty cell below or beside the column you want to calculate.
2. Select the 'Formula' tab from the Ribbon and click on 'AutoSum' under the 'Function Library' group. To add all the numbers in a column, click on the 'AutoSum' button. Excel 2007 will select the calculated cells on the worksheet for you.
3. Press the 'Enter' key to accept the calculation or manually select the cells you want to calculate, then press the 'Enter' key.
4. Repeat the calculation for additional columns or rows, or copy the formula to your other cells. To copy your calculation to another cell, select the cell with the formula. Then place your mouse just outside the cell (on the bottom-right portion of the cell) until your mouse becomes a plus sign.
5. Drag the cell in the direction of the cells where you want the formula added. The formula will be repeated on those cells.
6. Calculate the average of numbers by placing your cursor in an empty cell and clicking on the arrow for the 'AutoSum' button in the 'Formula' tab. Then click on 'Average.'
7. Use a different formula by clicking on 'More Functions' within 'AutoSum.' Find the formula you need by searching for the function or changing the category and selecting it. The 'Function Arguments' dialog box will open up
8. Click on the button to the right of the dialog box and select the range of values you need. Click on the button again to return to the 'Functions Argument' box. Then press 'OK' when you are finished.

How to Convert Quicken to Excel 2003

1. Open the 'Report' menu from the top of the Quicken window.
2. Select 'Reports and Graph Center.' Choose the information that you want to export to Microsoft Excel. Specify the start date and end date of the information you want to export. Quicken will turn that information into a report that will open on screen.
3. Click the 'Copy' button in the Quicken toolbar. This will copy all of the data contained in your Quicken report to the Windows clipboard.
4. Open Microsoft Excel 2003 on your computer. Select 'New' and 'Blank Spreadsheet' to create a new blank spreadsheet on screen.
5. Use your computer mouse to highlight all of the cells in your Excel 2003 spreadsheet where you want your Quicken information to go. Click the 'Paste' option in the Excel toolbar at the top of the screen to paste all of your information from Quicken into the Excel spreadsheet.

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