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Tuesday, November 26, 2013

How to Convert Corel Quattro Pro to Microsoft Excel

1. Click 'File,' then 'Open' in Microsoft Excel 2003 or earlier. In Microsoft Excel 2007, click the 'Office' button, then 'Open.' The 'Open' dialog box appears.
2. Locate the Corel Quattro Pro file. Click it once and click 'Open' or double-click the file to open it.
3. Save the file as Microsoft Excel spreadsheet. Click on 'File,' then 'Save as' in Excel 2003 or earlier version. In Excel 2007, click the 'Office' button, then 'Save as.' Choose a file location. Leave the name the same or rename the file by typing in the new name in the 'Filename' box. Click 'Save.'

How to Merge Center in Excel

1. Open Outlook by double-clicking on an Excel file. Alternatively, click 'Start,' then 'All Programs,' then 'Microsoft Office' then select 'Microsoft Excel' from the list.
2. Click on the 'Home' tab on the menu screen.
3. Select the cells you want to merge and center by left clicking on a cell and dragging the mouse until all the desired cells are highlighted. You can tell they are selected by the black line surrounding the cells.
4. Click on 'Merge Center' located in the middle of the 'Home' tab menu (it will be under the 'Wrap Text' option).

How to Make Negative Numbers Red in Excel

1. Highlight the cells containing your data. Note that Excel allows you to apply special formatting for different types of numerical data, such as percentages and currency values. If your data contains numbers formatted as different types, for example, both percentages and currencies, make sure the cells you highlight contain numbers formatted as the same type. If all your numbers are formatted the same way, you can highlight all the cells on a worksheet with one command: press and hold the 'Ctrl' key on Windows (or the 'Command' key on a Mac), and then press the 'A' key.
2. Right-click a highlighted cell. In the menu that pops-up, click 'Format Cells' to open a formatting window.
3. Select the 'Number' tab in the 'Format Cells' window, then select 'Number' in the category box. If you have applied a specific format to your cells, such as Currency, Accounting, Percentage, Fraction, Scientific or Special, select that category instead of 'Number.'
4. Click on the red numbers in the 'Negative Numbers' box, then click 'OK.' All negative numbers in your selected cells will now display in red.

How to Create a Fillable Order Form

Microsoft Excel 2010
1. Open Excel 2010 and select the 'File' tab. Click 'New' and type 'order form' in the search box. Hit the 'Enter' key on your keyboard. Excel displays the available templates.
2. Preview a template by clicking on one. The preview is displayed in the right task pane. Download the template by clicking it and selecting the 'Download' button. The template downloads to your computer.
3. Add your products, sales staff and logo to the form template. Add your name, address and date. Save your template by clicking the 'Save' icon on the Quick Access Toolbar.
Google Documents
4. Access the Google Documents website. Type 'Order Form' and press 'Enter.' Review the available templates that appear.
5. Preview the templates by clicking the 'Preview' button. Download the template by clicking the 'Use This Template' button.
6. Edit the newly downloaded template by adding your customized information. This includes your name, address, products, sales staff, logo and date.
OpenOffice Calc
7. Access the OpenOffice website. Type 'Order Form' and press 'Enter.' Review the available templates that appear.
8. Download an order template by clicking the 'Use This' button. The template downloads to your computer.
9. Double-click the template file to open it in OpenOffice Calc. Edit the newly downloaded template by adding your customized information. This includes your name, address, products, sales staff, logo, and date.

How to Take the Label 'Sum of' Out of a Pivot Table

1. Click on a cell in the PivotTable in the column from which you want to remove 'Sum of.'
2. Click the 'Options' tab on the toolbar, then click the 'Field Settings' button under the 'Active Field' area of the toolbar. A small window will pop up.
3. Place your cursor in the 'Custom Name' field and erase the 'Sum of' from the name.
4. Move your cursor to the end of what is left and add a space to the name. This is because once you remove the 'Sum of,' the remaining name is that same as a recognized field in the field list, and if you try to make a second field, Excel will give you an error. The extra space lets Excel differentiate between the two names, but they will look the same to anyone who views your PivotTable.

Monday, November 25, 2013

How to Use Excel's VARP Function

1. Learn the syntax of VARP. It is VARP(number1,number2,...) where number1, number2,... are up to 30 arguments which evaluate to numbers and comprise a complete population. VARP requires at least one argument.
2. Use arrays, names or references that contain numbers as arguments for VARP, in addition to pure numbers. Only numbers in an array or reference will be counted. Empty cells, error values, logical values or text in an array or reference will be ignored.
3. Enter logical values and text that represents numbers directly into the argument list. Error values or text that does not evaluate to a number will cause an error.
4. Ensure VARP is the correct function to use. VAR should be used instead of VARP if the data represents only a population sample. Use the VARPA function instead if you wish to include a reference that contains logical values or numbers represented by text in the calculation.
5. Calculate the VARP as the sum of (number - AVERAGE(number1,number2,...))^2/n where number is each value in the population and n is the number of values in the population. For A2 = 3.5, A3 = 5, A4 = 7.23 and A5 = 2.99, VARP(A2,A3,A4,A5) would return 2.71335.

Sunday, November 24, 2013

How to Extract Tables From Multiple Word Documents Import Them to Excel

1. Use Windows Explorer to copy a Word file containing at least one table to the folder 'C:\.' Rename the file as 'table.docx.' You'll write an introductory program that will read a table cell from this file.
2. Click the 'Developer' tab, then click the 'Visual Basic' button to enter the Visual Basic programming environment. Paste the following program into VB code window. This program creates a link to Word, which allows excel to use Word's virtual objects just as though the program were running inside a Word document. This process is called 'Automation.'Public Sub LoadWordTablebak()Dim pgmWord As Word.ApplicationSet pgmWord = CreateObject('Word.Application')pgmWord.Documents.Open ('c:\table.docx')MsgBox pgmWord.ActiveDocument.Tables(1).Cell(1, 1)pgmWord.ActiveDocument.ClosepgmWord.QuitEnd Sub
3. Click the 'Tools' menu, then click the 'References' command. Scroll through the window that appears to locate the 'Microsoft Word' item, then click the checkbox for that item. This action lets Excel access the visual objects in a Word document.
4. Click any statement in the program, then click the 'Run' menu's 'Run' command. The program will display a message box showing the contents of a table cell in a Word document. You'll now expand the program to load in a complete table from any Word document.
5. Paste the following revised program below the 'End Sub' statement of the original program. This program prompts the user for the filename of a Word document. The user must also type in the number of a table within the document. The program uses the automation method of the first program to load copy the specified table cell by cell into an Excel spreadsheet.Public Sub LoadWordTable2()Dim docname As StringDim TableId As IntegerDim c, r, startRow As IntegerDim curCellDim pgmWord As Word.ApplicationSet curCell = ActiveCellSet pgmWord = CreateObject('Word.Application')docname = InputBox('Enter Word document name')docname = InputBox('Enter Word document name')While (docname
'')TableId = InputBox('Enter table number')pgmWord.Documents.Open ('c:\table.docx')With pgmWord.ActiveDocument.Tables(TableId)startRow = ActiveCell.RowFor c = 1 To .Columns.CountFor r = 1 To .Rows.CountcurCell.Value = .Cell(r, c)'Move to next rowSet curCell = curCell.Offset(1, 0)Next r'Move to next columnSet curCell = Cells(startRow, curCell.Column 1)Next cEnd WithpgmWord.ActiveDocument.Closedocname = InputBox('Enter Word document name')WendpgmWord.QuitEnd Sub
6. Click the 'Excel' application icon in the Windows taskbar to return to Excel, then click the 'Macros' button of the 'Developer' tab. Double-click the 'LoadWordTable' macro to run that macro.
7. Type the name of a Word document containing a table when the prompt to do so appears. Type the number of the table you want when the prompt for that table appears. For example, if you want the second table in the document, type '2.' Excel will load the table into the current spreadsheet.
8. Continue loading Word tables with the program as needed. Press 'Enter' at the 'document name' prompt to terminate the program.

How to Create a Form in Microsoft Excel 2007

1. Launch Excel from the start menu or from the desktop. Click the small drop-down arrow at the very top of the screen, to the right of the Save, Undo, and Re-do buttons. In the menu that appears, choose 'More commands.' The Excel Options screen should appear.
2. In Excel Options, click the drop-down at the top of the left-hand list of commands, labeled 'Choose commands from.' In the list that drops down, choose 'All commands,' which is the third item down from the top. In the list box below the drop-down, a long list of commands will appear, sorted alphabetically. Locate the command named 'Forms,' click on it, and click the 'Add' button in the center of the screen. Click 'OK' to close the Excel Options screen, and the Forms button will appear next to the Re-do button at the top of the screen.
3. Open the spreadsheet with the rows that are to be viewed in forms. Click on a cell that is in the list of data the form is to be for. It can be a heading cell or any cell within the data. Click on the Forms button that was added in step 1. Excel will automatically create the form.

How to Paste Special HTML in Microsoft Excel 2003

1. Create the desired HTML that you wish to paste special into Excel with.
2. Copy the HTML code. You can easily copy the HTML by highlighting it all and pressing the hotkeys “CTRL-A” and then by pressing the hotkeys “CTRL-C.”
3. Access the 'Paste special' menu. To access this menu, you will need to scroll to the “Edit” tab and select “Paste Special.”
4. Set the paste special options. Under the paste special properties menu, in the “As” box, you should left-click on “HTML” to select the format.
5. Paste special the HTML into Excel. Now click on the “OK” button to paste special HTML into Excel.

How to Speed Up an ODC Connection in Excel 2007

1. Open the Microsoft Excel 2007 program on your computer and then click the 'Microsoft Office' button.
2. Click the 'Open' option and then select the Excel 2007 worksheet you want to speed up an ODC connection for. Click the 'Open' button.
3. Click the 'Data' tab from the top of the application and then click the 'Connections' option from the 'Connections' group.
4. Select the 'Usage' tab in the Workbook Connections dialog box. Click on each box in the 'Refresh control' section so that they're deselected.
5. Enter a lower number of records to retrieve in the 'Maximum number of records to retrieve' field.
6. Click the 'Definition' tab and then click the 'Parameter' button. You can then edit the parameters for your ODC query. For example, you can make your query as short as possible to speed up the connectivity.
7. Click the 'Apply' button to save all of your changes and then click the 'OK' button to close out of the dialog box.

Saturday, November 23, 2013

How to Insert a Picture or Logo into an Excel Document

1. Open the Excel document that you want to add the logo or picture to.
2. Click Insert and select Header Footer from the Text group.
3. Click inside the header or footer where you wish the picture to appear.
4. Click Picture under Header Footer Tools in the Header Footer Elements group on the Design tab.
5. Select your picture and click 'Insert.' The picture will appear where you clicked.

How to Delete Characters Over 40 Character Length in Excel

1. Click the 'Start' button on the taskbar, type 'Microsoft Excel' in the Search box and then press 'Enter.'
2. Press 'Ctrl O' and then choose the Excel document from which you want to delete characters over 40 characters in length on the dialog box that opens.
3. Type the formula '=LEFT(cell_number,40)' in the cell in which you want to delete characters over 40 characters in length. Replace, cell_number with the unique number of the cell, for example, A1.

How to Generate a Random Number in Excel

1. Open Microsoft Excel 2007, and start a new, blank spreadsheet or open an existing spreadsheet from your files into which you want to generate a random number.
2. Click the cell you want to generate a random number into so it is selected. The cell will have a thick black line outlining it.
3. Type '=RAND()' (no quotations) into the 'Formula' text box near the top of the Excel screen. This is the function that instructs Excel to enter a random number between 0 and 1 into the selected cell.
4. Press the 'Enter' key on your keyboard. The random number will be generated into the selected cell and you will be taken to the cell beneath it.
5. Continue the process of generating random numbers into your Excel cells using the same method as outlined above.

How to Fill the Cells With the Names of the Successive Months in Excel

1. Open a new Microsoft Excel 2010 spreadsheet.
2. Click on cell “A1” and type in the name of the first month you want to use. Excel can begin to fill successive months from any month, so you don’t necessarily need to have “January” be first. You can also add the year, if necessary. Excel will automatically add to the year as it adds each successive month. Press “Enter” when you are done entering the month.
3. Click on cell “A1” again, as Excel will change the selected cell once you pressed “Enter.” Move your mouse over the lower-right corner of the cell. Your pointer will change into a “ ” sign.
4. Click and hold the mouse button. Drag the mouse down the spreadsheet. As you move the mouse, a small pop-up window will display the month that will appear in the last selected cell, so you can tell how far you need to drag the mouse.
5. Release the mouse button when you have reached the last cell that you want to fill with month names. Excel will automatically add the names of the successive months to each cell, starting from the first month that you entered.

How to Calculate Weighted Averages for Grades in Excel

1. Type 'Grade' in cell A1, 'Weight' in B1 and 'Total Worth' in C1.
2. Type your grades in column A. For example, if you received a 95 and an 80, then type '95' in A2 and '80' in A3.
3. Type the weight each grade has in column B, next to its corresponding grade. In the example, if the first grade is worth 60% and the second grade is worth 40%, then type 60% in B2 and 40% in B3.
4. Type '=A2*B2' in cell C2. This weights the grades. Copy and paste this formula next to each grade.
5. Type '=sum(' in column C after your last grade, then highlight all the cells that have a number in coumn C and hit the 'Enter' key. The result that appears is your weighted average.

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