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Monday, May 20, 2013

How to Create Microsoft Flow Charts

1. Open Excel 2010 and click the 'Insert' tab. Select 'SmartArt.' Click the 'Process' category in the left task pane. Click on the different process flow charts in the center task pane. Select a flow chart. For example, select the 'Basic Bending Process' flow chart. Click 'OK.' The SmartArt flow chart and Text Pane appear.
2. Type your flow chart tasks in the bulleted 'Text' pane. Move to each shape in the flow chart by pressing the 'Enter' key as you complete each task. Click on the outside border of the flow chart pane.
3. Notice the new 'SmartArt' tab on the ribbon. Use the 'Design' tab to add color schemes to the flow chart. Click the 'Change Colors' button to add a new color scheme to the flow chart. Save your changes by clicking the 'Save' icon on the Quick Access Toolbar. The Quick Access Toolbar is located above the ribbon.

How to Remove a Hyperlink in Excel 2003

1. Right-click the cell with a hyperlink.
2. Click 'Hyperlink.'
3. Select 'Remove Hyperlink.' The hyperlink is now removed from your Excel document.

How to Set Page Breaks in Microsoft Word 2003

1. Set your cursor where you want to page break to occur. Scroll to the “Insert” tab and the click on “Break.” Select “Page Break” from the drop down menu.
2. Insert a page break using hotkeys. Select where you wish for the break to occur and the press hotkeys “CTRL ENTER” to create the break.
3. Remove a page break. To remove a page break, left-click on the page that the break begins and press the “Backspace” button to delete the added page.
4. Insert a custom page break. Scroll to “Insert” and then select “Break.” You can choose several custom breaks including: page break, a column break and a text wrapping break. Select the desired break by clicking on the corresponding radial button.
5. View page breaks in print layout. Click on “View” and then click on “Print Layout.” This will show you what the printed version of your document will look like, including any added breaks.

Sunday, May 19, 2013

How to Align Images in Excel

1. Open Microsoft Excel 2007 and open a workbook from your files that contains at least two images you wan to align to each other.
2. Hold down the 'Shift' key on your keyboard and click to select the first image you want to align. Continue holding down your shift key and click to select any other images that you want to align in relation to the first image. Once selected, the images will be surrounded by a thin, black line and white sizing handles.
3. Select the 'Format' tab from the top of the screen (if necessary) to display the Format ribbon. Locate the 'Arrange' section in the Format ribbon. The Arrange section is the second to last section in the Format ribbon and contains all the commands related to arranging images in Excel.
4. Click the 'Align' button from the Arrange section in the Format ribbon to display a drop-down menu of the options you can use to align the selected images.
5. Choose to align the images left, center, right, top, middle or bottom by choosing a selection from the Align drop-down menu. The selected images will immediately align according to the direction you chose from the drop-down menu.

How to Graph Linear Equations in Excel 2007

1. Open a new document in Microsoft Excel 2007.
2. Enter 'x' in the top left cell. Press 'Tab' and enter 'y' in the next cell over.
3. Enter a series of values in the first column under 'x' (cells A2 and down). These values will make up the parameters of the horizontal axis. For instance, enter '-5' in cell A2. In the next cell down, enter '-4' and onward: -3, -2, -1, 0, 1...all the way up to 5.
4. Define the name of the x values so you can enter the formula for the 'y' column. Use your cursor to highlight the cell values in column A. In other words, highlight cell A2 and drag your cursor down to the last cell in column A. Click the 'Formulas' tab. In the 'Defined Name' group, click 'Define Name.' Enter 'x' in the 'Name' field and click 'OK.' This tells Excel that all the numbers in column A are equal to a value of x.
5. Enter a linear equation in cell B2. The equation will appear in the Formula Bar. With the format y=mx b, type '=m*x b.' When you go to a new cell, Excel will calculate the result of the formula, which will now appear in the cell.
6. Copy the formula you entered is Step 5 to the other cells in column B. Select cell B2, which contains the formula. Click the 'Home' tab. Under 'Clipboard,' click the 'Copy' icon. Highlight all the cells below B2. In the 'Clipboard' group, click 'Paste.' Select 'Formulas.' This will add the formula to each cell. You'll now see the y-value for each corresponding x-value.
7. Select all the cells to begin making a graph for the data.
8. Click the 'Insert' tab. Click the type of chart you want in the 'Charts' group. For the purpose of making a linear graph, choose 'Scatter.' This will plot the x and y values against each other. Choose the chart subtype you want. To show a simple line graph with your data points, click the 'Scatter with Smooth Lines and Markers' icon.
9. Click the chart to display the 'Chart Tools' tabs. Use the 'Design' tab to change the chart's layout and style. Click the 'Layout tab to make modify the position of title and axis labels. Select the graphed line and click the 'Format' tab to adjust shape styles.
10. Click the 'Microsoft Office Button,' and click 'Save as' to save the data and graph.

How to Make Text Vertical in Excel

1. Click the Excel cell containing the text you want to rotate.
2. Click 'Home' at the top of the Excel window.
3. Click on the 'Orientation' button. The 'Orientation' button has 'AB' written diagonally with a diagonal arrow pointed up on it. It is located under the words 'Data' near the top of the Excel window.
4. Select 'Vertical Text:'

How to Do a Calibration Curve on Excel

1. Run a set of known X variables through the equipment to produce a series of Y outputs.
2. Open Microsoft Excel. In cell A1 type 'concentration.' In cell B1 type 'output' or the appropriate unit of measure for your experiment.
3. Enter experimental concentrations for the X variable in column A, starting at A2.
4. Enter experimental outputs for the Y variable in column B, starting at B2
5. Highlight entire data set.
6. Click the 'Insert' ribbon.
7. Click the 'Scatter' button and select the 'Scatter plot with markers and straight lines.' The graph should now appear and the Excel ribbon should default to design view.
8. Click on the graph. In the Design ribbon under 'Chart layouts,' select 'Layout 9.' The calibration curve is complete. A y=mx b equation will appear in the graph along with the R2 value.

Saturday, May 18, 2013

How to Make a Graph on Excel With X Y Coordinates

1. Open a new Microsoft Excel 2010 worksheet. Click on cell 'A1' and type in the header for your first series of data. This series will wind up on the horizontal, or 'X,' axis.
2. Click on cell 'B1' and enter the header for your second series of data. This series will be plotted on the vertical, or 'Y,' axis.
3. Select cell 'A2' and enter the first value you want to plot. Then select cell 'B2' and enter the corresponding coordinate. Continue entering your coordinates down the columns until you have entered all your data.
4. Click on any cell in the data field you have just created. Click 'Insert' at the top of the Excel window, and then click the 'Scatter' button in the Charts area on the ribbon.
5. Click on one of the five scatter chart types that appear in the pop-up menu. You can choose to plot just the markers for the data points, straight lines between the points, curved lines between the points, or either of the types of lines and the markers at the same time. Click on a scatter chart type and your graph will appear on the spreadsheet.

How to Create Criteria Ranges in Excel for Database Functions

1. Open the Excel application on your computer that contains the table of database functions that you want to create criteria for.
2. Highlight the range of cells containing numeric data using your mouse. Click on the “Data” tab for Excel 2007 or the “Data” option from the top toolbar menu for Excel 2003.
3. Click on the “Filter” option and the click on the drop-down arrow located in the column header.
4. Move your mouse over the “Number Filters” option and then click on the “Custom Filter” option. The Custom AutoFilter dialog box will appear.
5. Select the number criteria for your ranges by entering the numbers you want to only be included in your criteria range. An example is to enter “25” and “50” for the lowest and highest number.
6. Select the “And” option if you want to filter so that all criteria is true, or click on the “Or” option for the table column or section to be true together or separately. Your criteria will then be created.

How to Restore Gridlines in Excel 2003

1. Click 'Tools' in the menu bar.
2. Select 'Options.'
3. Click on the 'View' tab, then check the 'Gridlines' box.
4. Save your document.

How to Convert a Microsoft Word Table Into an Excel Workbook

1. Open Microsoft Word and Excel from the desktop menu. In Word, find the document containing the text to be converted. In Excel, open a blank worksheet.
2. Return to the Word document and confirm that the text appears in true table format. If there are gridlines or a compass symbol enclosed in a box at the top left corner of the first column, the text is a true table. If not, the text appears in columned format only and must be converted to a true table.
3. Convert columned text to a true table by inserting a tab, a comma or an asterisk in between each row of the columns. Highlight all the text. Click 'Table' on the 'File' menu and scroll down to 'Convert.'
4. Choose the text appearing to the right, 'Text to Table.' A dialog box opens entitled, 'Convert Text to Table.' Enter the number of columns and rows. Go down to 'Separate Text At' and type in the symbol used to divide the columns. Hit 'OK.'
5. Click on the box containing the compass symbol in the top left corner to select the entire table for exporting to Excel. Under 'Edit' on the 'File' menu, choose 'Copy.' Switch back to the Excel program and click inside the cell where the table should be placed. Go to 'Edit' and choose 'Paste.'
6. Format the Excel worksheet to accommodate the table with a new look. Adjust the width of columns and the height of rows so that the text fits neatly.
7. Keep the same appearance it had in the original Word document by locating the 'Paste Options' icon in the lower right corner of the pasted text. Click on the drop-down arrow and choose 'Keep Source Formatting.'

How to Unfreeze Panes

Freezing Panes in Excel 97/2000/XP/2003
1. Open the spreadsheet you want to freeze.
2.
Select the row below the one you want to freeze by clicking on the row header.
3. Select 'Window' from your menu and choose the 'Freeze Panes' option.
Unfreezing Panes in Excel 97/2000/XP/2003
4. Open the spreadsheet with frozen panes.
5. Select 'Window' from the menu.
6. Choose the 'Unfreeze Panes' option.
Freezing Panes in Excel 2007
7. Select the row just below the one you want to freeze by clicking on the row header. This will make a specific row or rows visible as you scroll within Excel. Select the 'View' tab in the 'Windows' group, and choose 'Freeze Panes.' Select 'Freeze Panes' from the pop-up list to keep rows visible while your worksheet scrolls.
8.
Make a specific column or columns visible as you scroll within Excel by selecting the column to the right of the one you want to freeze and clicking on the column header. Select the 'View' tab from the 'Windows' group and choose 'Freeze Panes.' Select 'Freeze Panes' from the pop-up list to keep columns visible while your worksheet scrolls.
9. Make both the column(s) and rows(s) visible as you scroll within Excel by selecting the cell below and to the right of the columns and rows you want to freeze. Select the 'View' tab from the 'Windows' group and choose 'Freeze Panes'. Select 'Freeze Panes' from the pop-up list to keep rows and columns visible when you scroll.
10. Freeze or lock only the top row of an Excel worksheet by selecting the 'View' tab from the 'Windows' group. Choose 'Freeze Panes' and select 'Freeze Top Row' from the pop-up list.
11. Freeze only the first column of an Excel worksheet by selecting the 'View' tab from the 'Windows' group. Choose 'Freeze Panes' and select 'Freeze First Column' from the pop-up list.
Unfreezing Panes in Excel 2007
12. Selecting the 'View' tab from the 'Windows' group.
13. Choose 'Freeze Panes'.
14. Select 'Unfreeze Panes' from the pop-up. This will unfreeze any locks you've created in the worksheet.

Friday, May 17, 2013

How to Move Averages in Excel 2010

1. Enter the date, or other reference information, in column A, and enter its corresponding data in column B. Repeat for each data point. As an example, you might have 'Jan 1, 2011' in cell A1 and '$43.25' in cell B1. On the next row, you might have 'Jan 2, 2011' in cell A2 and '$44.50' in cell B2. This continues for however many data points you have, but you will need several data points to construct a moving average.
2. Click the cell in column C whose row number corresponds to the number of data points you want to include in the moving average. As an example, to include the last 20 data points, click cell C20.
3. Type '=AVERAGE(range)' and press 'Enter,' replacing 'range' with the actual range of data points. In the example, this would be 'B1:B20,' so you would enter '=AVERAGE(B1:B20)' in cell C20.
4. Click the cell you just modified, hold the 'Ctrl' key and press 'C' to copy the cell formula.
5. Hold the 'Shift' key and click the last cell in column C that corresponds to the last data point. This selects all the cells between those two cells. As an example, if your last data point was at B40, hold the 'Shift' button and click cell C40. This selects cells C20 through C40.
6. Hold the 'Ctrl' key and press 'V' to paste the formula in all the selected cells. The formulas are automatically altered to reflect their new positions and will include the same number of most recent data points. All these calculations are your moving averages for the corresponding data points.

How to Make Double Line Graphs on Excel

1. Open the Excel worksheet that contains the data values.
2. Click and drag on the categories and two data series you want to plot.
3. Click the “Insert” tab in the Command Ribbon.
4. Click the arrow for the “Line” button in the Charts group. A gallery of seven thumbnail charts appears.
5. Click the preferred chart sub-type.
6. Click “OK.” The two data series convert to a line graph. The Chart Tools Ribbon displays.
7. Customize the chart with the commands in the Chart Tools Ribbon. Chart Tools contains three tabs: “Design,” “Layout” and “Format.” Experiment with the commands in each tab to increase readability and add visual interest. For example, the Design tab contains 12 chart layouts and 48 chart styles.

How to Format Dates in Microsoft Excel 2003

1. Select a cell and activate it. You will need to first left-click on a cell that you wish to enter a date into.
2. Create a date inside of a cell. Enter in any date that you like in the cell and then press enter; this will store the information into that cell.
3. Access the cell formatting menu. To access this menu, right-click on the cell that you just entered the date into and select “Format Cells.”
4. Format the date as desired. Under the cell formatting properties menu, left-click on the “Number” tab and then scroll to and highlight the “Date” field. Under the “Type” box you can scroll to the desired date format. When finished, click on the “OK” button to implement the changes.

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