How to Encrypt an Excel 2007 File

1. Open the Excel workbook you want to encrypt.
2. Click the 'Microsoft Office' button in the top-left corner of the screen.
3. Place your mouse cursor over the 'Prepare' entry on the left side of the menu to bring up its options. Click 'Encrypt Document' on the right side of the menu. A password pop-up window will open.
4. Enter a password for the document. Make sure you can remember it since you will not be able to recover the spreadsheet if you forget it.
5. Click 'OK,' re-enter the password and click 'OK' to close the window.

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How to Merge Cell Contents in Excel 2007

1. Open the Excel worksheet.
2. Click the 'Home' tab on the command Ribbon.
3. Click and drag on the two or more cells to merge. A heavy black outline will form around the selected cells. The column headers above the outlined cells will turn a different color.
4. Click the down-arrow for the 'Merge Center' command in the 'Alignment' group. The drop-down menu offers three merge formats: Merge Center, Merge Across, Merge Cells. 'Merge Center' centers the text within the larger cell. 'Merge Across' retains the left-aligned text in the row. 'Merge Cells' unites the cells and keeps the data from the upper-left cell.
5. Click on one merge format. The cells will merge to appear as one larger cell. The heavy black outline will disappear.
6. Save this worksheet.

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How to Convert a Workbook in Excel 2007 to a PowerPoint Slide

1. Open the Excel workbook you want to copy to PowerPoint. On the first worksheet press 'Ctrl A' then 'Ctrl C' on the keyboard.
2. Open a PowerPoint presentation. Click on the slide where you want to insert the worksheet. Don't click in a text box, but just a blank area on the slide. Press 'Ctrl V' to paste the table into PowerPoint. Press 'Ctrl M' to create a new slide.
3. Switch back to Excel then click the tab for the next worksheet in the workbook.
4. Select and copy the contents of that sheet and paste them into the new slide in PowerPoint. Repeat this process for each worksheet in the workbook to convert the entire workbook into a PowerPoint presentation.
5. Paste a chart or graph into PowerPoint from Excel by clicking the chart in Excel and pressing 'Ctrl C' to copy it.
6. Switch back to PowerPoint and create a new slide.
7. Press 'Ctrl V' to paste in the chart.
8. Click the 'Paste Options' link next to the chart and choose to link the data or to link to the entire Excel workbook.

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How to Convert Excel Macro to Open Office

1. Find a suitable utility program to convert macros in the Excel Visual Basic language to the CalcBasic code necessary for Open Office. A free option is the online conversion program offered by Business Spreadsheets (see link in 'References'). This convenient web page allows the user to paste existing Visual Basic code into a text box and automatically convert it into CalcBasic. While no automatic conversion between the two programming languages will be thorough, this process is a good primer for the tweaking that is inevitably necessary to ensure full functionality in Open Office. This utility is good for programmers looking to quickly jump start the conversion process so all Open Office users will have access to their macro programs.
2. Install a Visual Basic compatibility package into Open Office. This option is particularly convenient as it allows Open Office to run a Visual Basic program without any conversion. However, this is not ideal for any spreadsheet designed for a mass audience as each user would need to make the update to their Open Office software. There are two options for making this change. The Go-oo program extends Open Office software to a variety of file types allowing users to easily integrate many applications.An additional solution along these lines is a full reconfiguration of the Open Office installation package running on a network. Novell has created a new design of Open Office that supports Visual Basic code, but the installation is complicated. This process also relies on the OOo updates offered by Go-oo but integrates them from the ground up. This is better suited to network environments where many individuals will need this functionality.
3. Acquire a version of Open Office that already has Visual Basic compatibility built in. As of 2006 there are at least 10 versions of Open Office supporting Visual Basic. This obviates the process for more robust Excel macro conversion, but is not suitable for programmers looking to reach a wide audience. Open Office in its native format does not recognize Visual Basic code, so this option is only suitable for programmers making the switch for themselves or a controlled user base.

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How to Graph Linear Equations Using Excel

Excel 2007
1. Highlight the data you want to graph by clicking at the top left of the data and dragging the mouse to the bottom right.
2. Click on the 'Insert' tab.
3. Select 'Line graph' and choose '2-D Line.' Excel will draw the graph for the linear equation based on the table of values you input.
Excel 2003
4. Highlight the data you want to graph by clicking at the top left of the data and dragging the mouse to the bottom right.
5. Click on the 'Chart Wizard' in the toolbar.
6. Choose 'Line.'
7. Check the 'Chart subtype' box and click 'Next' three times to move through the rest of the chart wizard.
8. Click on 'Finish.' Excel will graph your linear equation using the values from your table.

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How to Unlock a Cell in Excel If Information Is Entered into Another Cell

1. Open the Excel spreadsheet that you want to work with.
2. Select the cell that you want to allow someone to enter information into. Right-click the selected cell, and choose 'Format Cells.' Click the 'Protection' tab at the top of the window, and clear the 'Locked' check box. Click 'OK.'
3. Click the 'Review' tab at the top of the Excel window, and then click the 'Protect Sheet' button. Type in a password, if you need one, and click 'OK.' If you entered a password, you will have to type it in again. Be sure to write the password down so that you won't forget it. All of the cells except for the one you selected are now locked.
4. Press 'Alt' 'F11' to open the Visual Basic console. Select the sheet that you are working on from the list of worksheets.
5. Copy the following code into the open space on the right side of the Visual Basic window:Private Sub Worksheet_Change(ByVal Target As Range)Dim KeyCells As RangeSet KeyCells = Range('A1')If Not Application.Intersect(KeyCells, Range(Target.Address)) _Is Nothing ThenWith Worksheets('Sheet1').Unprotect Password:='qqq'.Range('B1').Locked = False.Protect Password:='qqq'End WithEnd IfEnd Sub
6. Edit the code for your specific worksheet. Change 'A1' to the cell that you want users to be able to alter. Change 'B1' to the cell you that want to automatically unlock when users input data into the first cell. Change 'Sheet1' to the name of your worksheet. Change 'qqq' to whatever password you are using to lock the cells. If you are not using a password, delete both instances of 'Password:='qqq'.
7. Press 'Alt' 'F11' to close the Visual Basic window. Your worksheet will now unlock the specified cell when a user enters information into the original cell. Save your work now, because when you test the worksheet out, the target cell will be unlocked.

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How to Troubleshoot Microsoft Excel

1.
Start Excel from the main program. Sometimes a shortcut to a program can become corrupt and cause the application to have problems opening. Go to the 'Start' menu, click on 'All Programs' and find Microsoft Excel in the program list. If it opens properly, delete the problematic shortcut by right clicking it and selecting 'Delete.' You can make a new shortcut by right clicking the main application and choosing 'Send to Desktop.'
2.
Disable add-ins. Sometimes these optional programs are problematic. In Excel 2007, click the 'Office' button. Click on 'Excel Options' and select 'Add-Ins.' In Excel 2000-2003, go to the 'Tools' menu and select 'Add-Ins.' If you disable them and the problem is solved, enable them one at a time to determine which is corrupted.
3.
Let Excel find and fix the problem. If you are using Excel 2000-2003, go to the 'Help' menu, click on 'Detect and Repair' and then click 'Start.' In Excel 2007, click the 'Office' button, click 'Excel Options' and then click 'Resources.' Click 'Diagnose' and then click 'Continue.' Click the 'Start Diagnostics' button. Excel will look for potential problems and repair them, if possible.
4.
Perform a 'System Restore' on your computer. This will restore your computer to an earlier date and time when Excel was working properly. Click 'Start' and then 'All Programs.' Point to 'Accessories,' and then 'System Tools.' Click 'System Restore,' and follow the wizard's instructions.
5.
Uninstall Microsoft Office and then reinstall it . Go to the 'Start' menu and then to the 'Control Panel.' Select 'Microsoft Office' and uninstall it. Use the Office disk you used to install it originally and reinstall the software.

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How to Make a Graph on Excel That Shows Names for the the Y

1. Open a new Microsoft Excel 2010 spreadsheet. Click on cell 'B1' and type in the name of your first data series. This name will appear in your graph's legend. Then click on cell 'C1' and enter the name for your second data series.
2. Click on cell 'A2' and enter the names that will appear down your 'Y' axis into column 'A.' Continue to enter names until you have added them all.
3. Select cell 'B2' and type in the first data point that falls under the column and row names. Then select cell 'C2' and repeat the process. Continue until you have entered all of your data into columns 'B' and 'C.'
4. Click on cell 'B2.' Select the 'Insert' tab at the top of the screen. Click the 'Bar' button in the Charts area of the ribbon, then click one of the available bar graphs that appears in the pop-up menu. All of the available bar graphs will let you have names on the 'Y' axis and a certain number of data points on the 'X' axis. Once you click the graph type your bar graph will appear in the spreadsheet.
5. Click anywhere on the graph to select it, then select the 'Layout' tab at the top of the window. Click the drop-down arrow next to 'Chart Area' and select 'Horizontal (Value) Axis' from the list of choices. Click the 'Format Selection' button located just under the drop-down box and the Format Axis window will appear.
6. Click the radio button next to 'Fixed' in the 'Maximum' category on the right half of the window. Type the maximum value you want for your data points into the box next to the button. Then click on the 'Fixed' radio button in the 'Major Unit' category. Type in the value exactly one-half as large as your maximum value into this box.
7. Click 'Close' to close the Format Axis window. Your graph will now have the only two data points on the horizontal axis.

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How Do I Change Data in Vertical Columns to Horizontal Columns in Excel or Access?

Transposing Data in Excel
1. Highlight the columns you want to transpose into rows. Press “Control C” to copy the data.
2. Open a new worksheet for the transposed data. Select an empty worksheet tab from the bottom of the Excel window, or press “Shift F11” to create a new worksheet. Rename the worksheet “Transposed Data.”
3. Right-click on cell “A1” to open the context menu. Select “Paste Special” from the menu to open the “Paste Special” dialog.
4. Check the “Transpose” box at the bottom of the “Paste Special” dialog to transpose the data. Click “OK.” Your data will be pasted into the spreadsheet as rows. Save your workbook.
Transposing Data in Access
5. Open the table you want to transpose. Select “Save As/Export” from the “File” menu. Select “To an External File or Database” in the 'Save As' window and click “OK.”
6. Give your table a name and select the version of Excel installed on your computer from the dialog box. Click “Export.”
7. Open your exported file in Microsoft Excel. Follow Steps 1-4 of “Transposing Data in Excel.” Close Microsoft Excel.
8. Import the transposed data into Microsoft Access. Select “Import” from the “File” menu. Use the “Files of Type” drop-down list and select “Microsoft Excel.”
9. Locate and select the file that contains the transposed data and click “Import.” Click “Show Worksheets” on the first screen of the Import Wizard and select the “Transposed Data” worksheet. Click “Next.”
10. Do not select the “First Row Contains Column Headings” option in the second screen of the Import Wizard; click “Next.” Check the “No Primary Key” option on the third screen of the Import Wizard and click “Finish” to import your data into a new table.

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How to Make a Schedule in Excel

1. Open Microsoft Excel. click the 'File' menu and choose 'New.'
2. Go to the 'Available Templates' section and the Office.com Templates area.
3. Preview a schedule template by clicking on it. Once you have found the one that fits your requirements, click the 'Download' button. The schedule will open as a new Excel worksheet.
4. Change existing text in the schedule template by double-clicking on the cell that contains the text you want to alter. Select the existing text using your mouse or the keyboard shortcut 'Ctrl-A.' Type over the existing sample text with the information you need on the schedule.
5. Modify the color of a cell by clicking the cell to select it. Right-click and choose 'Format Cells.' Go to the 'Patterns' tab and choose the hue you want in the Cell Shading Color section. Click the color and click 'OK' to apply it to the cell.
6. Adjust the font in any cell by clicking the cell to activate it, and right-clicking and choosing 'Format Cells.' Go to the 'Fonts' tab and choose a font type, style, size and color, and apply any effects you choose. Click 'OK' to apply the changes.
7. Press 'Ctrl-S' to save your schedule. Provide a name for the worksheet and navigate to the location where you want it saved.

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How to Activate the Excel Help Button

1. Open Microsoft Excel.
2. Click the 'Help' button, which is the blue circle with a question mark in the middle of it in the upper-right corner of the worksheet just below the 'Maximize'and 'Minimize' buttons. The 'Excel Help' window is activated and pops up on the screen.
3. Click one of the links in the 'Getting started with Excel 2010' area or type a search term into the help text box at the top of the window. Close the help box by clicking the 'X' in its top-right corner.

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How to Stop Auto Recalculation Upon Data Entry in Excel

1. Open Microsoft Excel, and then open a new or previously saved workbook.
2. Click 'File' at the top of the screen. Click on 'Options' in the drop-down menu that appears. The 'Excel Options' window opens.
3. Click 'Formulas' on the left side of the window. Under 'Workbook Calculation,' click 'Manual.'
4. Click the 'Recalculate workbook before saving' check box if you want to turn this option off as well. Click 'OK' to close the window.

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How to Format Dates in Descending Order in Microsoft Excel

1. Confirm that the dates exist in a single column, running vertically. Excel can only sort data in the columns, not the horizontal rows, of a spreadsheet.
2. Highlight the data you want to sort.
3. Right click any highlighted cell and select 'Format Cells.'
4. Select 'Date' from the 'Category' column, choose your preferred format from the adjacent 'Type' column, and then click 'OK.'
5. Click 'Data' in the top menu bar and select 'Sort.' If you use Excel 2007 or later, select the 'Data' tab near the top of the window and click the 'Sort' icon instead.
6. Click the drop-down menu below the 'Order' heading and select 'Oldest to Newest.'
7. Click 'OK' to sort your dates in descending order.

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How to Use V

1. Open Excel and open a spreadsheet that you plan to use the vlookup on. Make sure the spreadsheet has column headers and at least three columns. Each column should have at least 10 lines of varying data so you can see how vlookup works. For example, your spreadsheet could have three columns with the title of 'Employee ID number,' 'Name,' and 'Hire Date.' The first column, employee ID, should be sorted in ascending order. This is a requirement of Vlookups.
2. Review the components of a vlookup. Your vlookup will be comprised of four parts: lookup value, table array, column index number, and range lookup. The lookup value is the value that you will enter in the vlookup. Based on this value, the vlookup will give you the result from another column. For example, in this vlookup example with our current data, we will find the hire date when someone enters the lookup value of the employee ID number.The table array is the table that contains the data the vlookup will be searching for the result. In our example, we will use our three columns as our data. The column index is the column that contains the result we are looking for. In our example, if we are looking for the hire date when we enter the employee ID number, our column index refers to the third column or column C. In our formula we enter 3 to represent column C since it is the third column in the table.Lastly, in the range lookup, we indicate if we are looking for a close enough match or exact match. If it is close enough, enter TRUE. If you want an exact match, enter FALSE. In our example, we want an exact match because when we enter the employee ID number, we want to know that employee's hire date.
3. Enter your vlookup in the first cell of the fourth column. On the Formulas tab, click on the 'Lookup button.' Select 'Vlookup.' The function arguments window opens. In the Lookup Value box, enter the 'employee ID number.' In the table array, click on the red box at the end of the 'Table Array' field. Highlight your table and click on the red box again. In the column index number, enter the '3' because the hire dates are stored in the third column. Since we are looking for an exact match, enter 'FALSE' in the Range Lookup field. Click 'OK.'

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How to Make Microsoft Excel 2007 Talk

1. Open the spreadsheet that you want Excel to dictate.
2. Click the 'Customize Quick Access Toolbar' drop-down arrow located next to the 'Quick Access Toolbar.' The 'Quick Access Toolbar' contains the 'Save,' 'Undo' and 'Redo' buttons.
3. Click 'More Commands' and click 'All Commands' from under the 'Choose Commands From' drop-down list.
4. Scroll down the list, click 'Speak Cells' and click the 'Add' button.
5. Click 'Speak Cells -- Stop Speaking Cells' and click the 'Add' button. Click 'OK.'
6. Highlight the cells that you want Excel to dictate and click the 'Speak Cells' button in the 'Quick Access Toolbar.' To stop using the 'Speak Cells' function, click the 'Speak Cells -- Stop Speaking Cells' button in the 'Quick Access Toolbar.'

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