How to Break the Y Axis on Excel

1. Launch Excel and open a new workbook. For illustration purposes, type “10,” “12,” “13,” “500” in the first column from cells A1 through A4. If you created a chart from these values, the last value would overwhelm the chart, making the smaller numbers nearly indistinguishable.
2. Highlight the column of numbers by dragging the cursor over them. Press “Ctrl-C” to copy them. Click cell “B1” and press “Ctrl-V” to paste them in the second column. Click cell “B4” and change the value from “500” to “50.” Adding this column allows you to customize the chart without changing the original data in your worksheet.
3. Drag the cursor across cells “B1” to “B4” to highlight them. Click the “Insert” menu and select “Chart.” Select a “Column” chart and click “Next.” Continue clicking “Next until you get to the “Chart Location” menu. Select “As a New Sheet” and click “Finish.”
4. Click on the background to open the Format Plot Area dialog box. Click the “Color” menu and change it to white. Click 'OK.'
5. Click the “Insert” menu and select “Autoshapes.” Click the “Line” tool. Drag the tool diagonally across the middle of the last bar. Double-click the line. Click the “Color” menu and select white. Type “20” in the Weight text field. Click “OK.”
6. Click the “Text Box” tool. Drag it beside “10” on the y-axis and type “10”. Draw text boxes beside each of the other numbers in the y-axis, typing “500” beside “50.”
7. Double-click a number in the y-axis. Click the “Color and Lines” tab. Select “None” in the “Tick Mark Labels” section. Click “OK.” The numbers in the y-axis disappear, leaving the numbers you typed in the text boxes as the y-axis values.

Read more ►

How to Convert Multiple Excel Sheets to PDF

1. Create your Excel file sheets. Save all the sheets as a PDF by clicking the first sheet and holding down the 'shift' key and clicking on the last sheet. All sheets in between will be selected.To select some but not all sheets, click the first sheet you want to convert and hold down the 'ctrl' key and click the other sheets to convert.
2. Click 'File' at the top of the Excel screen. Click 'Save As.'
3. Name the file. Choose 'PDF' from the document type drop down menu.
4. Click 'Save.' The Excel sheets have been saved as a PDF.

Read more ►

How to Print Avery Labels in Excel 2007

1. Navigate to Avery's Avery Wizard website.
2. Click the 'Free Download' link in the center of the page. The download should start automatically. If it doesn't click the 'click here' link.
3. Install Avery Wizard by following the on screen instructions.
4. Open Word 2007, then click the 'Avery' tab.
5. Click the 'Avery Wizard.'
6. Follow the instructions in the wizard to select your Avery product. The wizard will prompt you to tell it where the data is saved. Click 'Merge data from existing file' and select the location of your Excel file.
7. Preview your file and print the labels by completing the rest of the wizard.

Read more ►

How to Use Indirect in Excel 2007 to Link to Another Worksheet

1. Create a tab for links to external sources by right clicking on the tab named Sheet1 and selecting 'Create New Tab.' Name it 'Links.'
2. Enter an '=' in the formula bar in the cell you want the data imported into, and then switch to the spreadsheet you're pulling data from, and click on the cell the data is in. This will create a formula in the form of ='[Accounting.xls]Sheet1'!$A$1 where '[Accounting.xls]' is replaced with the name of the spreadsheet, 'Sheet1' is replaced with the name of the tab in the work sheet you're pulling data from, and '$A$1' is replaced with the reference to the cell the data resides in.
3. Select the cell you just made the reference in. Click on the Formulas tab in Excel 2007 and choose Name Manager. In earlier versions of Excel, go to the Formulas menu and select 'Names.' Assign a name to Links!A1 that will be easy to remember. For this example, choose 'Accounting.'
4. Enter the following formula to reference the data: '=INDIRECT(Accounting)'. This will display the information in the cell with the name Accounting.

Read more ►

How to Hide the X Axis on MS Excel

1. Click on the chart you want to edit in Excel.
2. Click 'Axes' on the 'Layout' tab at the top of the Excel application.
3. Click 'Primary Horizontal Axis,' then 'None.'

Read more ►

How to Delete the VBA Project

1. Launch any program which is part of the Microsoft Office suite. Common Microsoft Office programs include Word, Excel, PowerPoint, Access and Outlook.
2. Press the ALT and F11 keys simultaneously on your keyboard. This will open the VBA editor.
3. Right-click in the left pane on the name of the VBA project you would like to delete and select 'Remove.' The VBA editor will now delete that project from your system.

Read more ►

How to Create a ZIP File for Excel Spreadsheet

1. Right-click 'Start' and then click 'Explore.'
2. Right-click on the Excel file and then point to 'Send To.'
3. Click 'Compressed (ZIP) Folder.'
4. Double-click the ZIP folder and then click 'Extract all files' in order to open it as a 'Read-Only' file. (Note: If you would like to extract the ZIP folder and make a copy of it, click 'Extract all files' after you double-click it. Follow the steps in the wizard to complete the process.)

Read more ►

How to Insert a Watermark Into Excel 2007

1. Open Excel 2007 by clicking the Windows Start icon, selecting the 'All Programs' link and clicking the 'Microsoft Office' folder. Click 'Microsoft Excel 2007' to open the program. Click the Microsoft Office icon and select 'Open' to open an existing spreadsheet, or click 'New' to create a new spreadsheet.
2. Click the 'Insert' tab on the top navigation bar, located above the navigation ribbon.
3. Select the 'WordArt' menu from the Text group.
4. Click a style to use for the word art. You can choose any style that appeals to you or is appropriate for the type of document you are watermarking.
5. Type the word you wish to use for the watermark. For example, type 'Draft.'
6. Click the 'Format' tab on the navigation ribbon if it is not already visible, and then click 'Text Fill' in the WordArt group. Select 'No Fill' from the Text Fill drop-down list.
7. Select 'Text Outline' in the WordArt group on the navigation ribbon. Then select the 'Automatic' option from the drop-down options.
8. Click 'Send to Back' in the Format tab's Arrange group on the navigation ribbon. The watermark appears behind the text and characters in the Excel 2007 spreadsheet.

Read more ►

How To Remove Data From the External Data Range in Excel 2007

1. Select the range of data to be removed from the external data range within the spreadsheet.
2. Click on the 'Data' tab. Click on the arrow next to the 'Refresh' field in the 'Connection' group.
3. Click on the 'Connection Properties' option and then click on the 'Usage' tab. Click on the box next to the 'Remove data from the external data range before saving the workbook' field.
4. Close out of the dialog box and click on the 'Refresh Data' option from the 'Data' tab. The data will be fully removed from the external data range.

Read more ►

How to Rename an Excel Worksheet

1. Open Microsoft Excel and the file you want to change.
2. Double-click on the tab for the worksheet that you want to rename. (The tabs are at the bottom of the Excel window.) The sheet's name becomes highlighted.
3. Type in the new worksheet name.
4. Press Enter to accept the changes.

Read more ►

How to View Two Excel 2007 Spreadsheets on Separate Screens

Excel's 'Side-by-Side' View
1. Open the first Microsoft Excel 2007 file with which you want to work.
2. Open a second instance of Excel 2007. Go to the 'Start' menu in the lower left-hand corner of the computer desktop, choose the 'All Programs' list and click on Microsoft Office Excel 2007. Click the 'Office' button in the program, select 'Open,' and double-click on the second file that you want to open and view.
3. Click the 'View' Ribbon in Excel 2007. Click the 'View Side by Side' option in the 'Window' group to view the spreadsheets stacked vertically side-by-side. Click the 'Synchronous Scrolling' button in the 'Window' group to control the scrollbar separately for each spreadsheet file. Click the 'Full Screen' option in the 'Workbook Views' group to expand the viewing area. Right-click anywhere on the screen and choose 'Close Full Screen' to close this view.
4. Click 'Save Workspace' in the 'Window' group from the 'View' Ribbon. Type a name for the file and a directory location and click 'Save.' Re-opening this file saves the side-by-side view of the two files.
Split Screen Option (Windows 7)
5. Open the first Excel 2007 file which you want to view. Click the 'Maximize' button in the top-right corner of the Excel screen.
6. Open the second Excel 2007 file you want to view in a new instance of the Excel program. To open a new instance of the program, either click the Excel application from the 'All Programs' list within the 'Start' menu or right-click the Excel 2007 shortcut on your computer desktop or Taskbar and choose 'Microsoft Office Excel 2007.' In the new instance of the program, open the second file you want to view. Click the 'Maximize' button in the program to maximize the file's view.
7. View the files in split screen mode. With the second Excel 2007 file open, maximized and selected, press first the Windows logo key in the lower left corner of the keyboard. Hold the Windows logo key down and then press the 'right' arrow key to shift the file to the right side of the screen. Click once on the first Excel 2007 file to select it. Repeat the process of holding the Windows logo and the 'left' arrow keyboard keys to place the file on the left side of the screen.

Read more ►

How to Fix an Excel 2007 File That Crashes When Saving

1. Open Excel 2007 and click the 'Microsoft Office Button.'
2. Select 'Open,' and browse to the file you would like to repair.
3. Select the drop-down arrow next to the Open button to view the open options.
4. Select 'Open and Repair' and then 'Repair' if you want to repair as much of the file as possible. Select 'Extract Data' if repairing the file does not work.
5. Click the 'Microsoft Office Button' and then choose 'Excel Options.' Select the 'Save' option and make sure the 'Save AutoRecover Information' box is checked as a pro-active measure against file corruption.
6. Select the 'Microsoft Office Button' and then 'Save As.' Select 'Tools' and then 'General Options.' Check the box 'Automatically Create Backup' as a pro-active measure in the event that your workbook becomes unrepairable.

Read more ►

How to Use Multiple Logical Functions in MS Excel

1. Make a list of all conditions to test for in the correct order. For example, in a scenario where a customer who spends $100 or more receives a 20 percent discount if they are a member of your store, but only 10 percent if they are not a member, the conditions to test for are has the customer spent $100 or more and is the customer a member?
2. Decide which of the six functions you will need to use. See the link in the Resources section for a description of each function and what it returns. In our example, we need to use the IF function to perform a logical test. The AND function will be nested in the IF function to test whether the customer has spent at least $100 and if he is a member. The OR function will determine if the customer has met one of the conditions to qualify for a discount.
3. Structure the formula beginning with the IF statement and nest the other functions. In the example above, set up the worksheet as follows: enter 20 percent in cell B1 for membership discount, 10 percent in cell B2 for non-membership discount, and $100 for the minimum purchase in cell B3. List the names of the customers starting in cell A6, each customer's purchase amount in B6 and Membership status ('Yes' or 'No') in C6.
4. Enter the following formula in D6: =IF((AND(C6='Yes',B6>=$B$3)),B6*$B$1, IF((OR(B6>=$B$3)),B6*$B$2,'No Discount')))
This AND function tests whether the customer is a member and if she has spent at least $100. If both conditions are true, multiply the purchase amount by 20 percent to determine what the discount is. The OR function tests whether the customer has spent at least $100 even if she is not a member. If she meets this condition, multiply the purchase amount by 10 percent. If none of the conditions are true, the cell will display 'No Discount.'

Read more ►

How to Sort Alphabetically in Excel

1. Create your spreadsheet using the Microsoft Excel columns. Place the names you want organized in one column, with one name in each cell. In the soccer example, you could list them 'Last name, First name,' such as in this example: 'Robbins, Johnny,' 'Ferguson, Anne,' and so on.
2. Select a cell from the column you want to organize alphabetically by left-clicking. The soccer spreadsheet will be organized by last names, and you could click 'Robbins, Johnny,' 'Ferguson, Anne,' or any of the listed names.
3. Choose the 'Sort A to Z' button to sort in ascending alphanumeric order or the 'Sort Z to A' button to sort in descending alphanumeric order in the top task bar. If you chose 'Robbins, Johnny' in the soccer example and clicked the 'Sort A to Z button', it would sort: 'Adams, Douglas,' as the first name and 'Zahn, Monty' as the last name and 'Robbins, Johnny,' somewhere in between.

Read more ►

How to Print Comments in Excel

1. Start Microsoft Excel and open a spreadsheet that contains comments that you would like to print along with your spreadsheet.
2. Choose the 'File' menu and click 'Page Setup' to bring up the 'Page Setup' dialog box. Within the 'Page Setup' dialog box, you can make different changes that will affect the pages of your spreadsheet.
3. Click on the 'Sheet' tab at the top of the 'Page Setup' dialog box to show the sheet page setup options.
4. Locate the 'Print' section of the 'Sheet' options, in the center of the 'Page Setup' dialog box.
5. Select either 'At end of sheet' or 'As displayed on sheet' options from the 'Comments' drop-down menu. The 'At end of sheet' option will print the comments from the spreadsheet at the end of each sheet, and the 'As displayed on sheet' option will print the comments just as they appear on the spreadsheet while it's open on your screen.
6. Press the 'OK' button with your mouse to close the 'Page Setup' dialog box and set Excel to print comments that appear on your spreadsheets.
7. Print the spreadsheet by choosing the 'File' menu, clicking on 'Print' and then printing from the 'Print' dialog box.

Read more ►