How to Extend the Microsoft Excel Record Limit

Open a New Worksheet
1. Open Excel and the worksheet you have hit your record limit on.
2. Click on the 'Insert Worksheet' button located at the bottom of the Excel workbook. The button looks like a folder with a yellow star and is usually located at the end of the worksheet tabs. You can also press the 'Shift' key plus 'F11.' If you do not have function keys, you can also right click on a worksheet tab and click 'Insert.' Select 'Worksheet' to add another worksheet to your book.
3. Save your workbook and begin doing computations in your new worksheet.
Upgrade to Excel 2007 or 2010
4. Navigate to the Microsoft Office website and download a newer version of Microsoft Office to increase the Excel record limit. You can also purchase a stand-alone version of Excel 2007 or 2010.
5. Install the newer version of Excel on your computer.
6. Open your older workbooks in the newer version of the program. Microsoft products are backwards compatible so you can simply open Excel worksheets from 97 to 2003 in a newer version to take advantage of the larger record limit.
Migrate to a Database Program
7. Download and install a database program such as OpenOffice's Base or Oracle's MySQL, or purchase Microsoft Access.
8. Open the database program and set up a blank database.
9. Import the Excel workbooks or worksheets into the database. Expand your database with the records you need.

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How to Convert Read

1. Open the 'Read-Only' spreadsheet in Microsoft Excel 2007. You can open the file by double-clicking on it from it's current location or in Excel 2007 by clicking on the 'Office' button and then 'Open.' When the 'Open' dialog box open, click on the file and then click 'Open.'
2. Click on the 'Office' button and then 'Save As' to begin the process of saving the file in a earlier, editable version. The 'Save As' dialog box appears.
3. Click the drop-down arrow next to 'File type as' and choose 'Excel 97-2003' Workbook. Choose a file location for the file and then click 'Save.' Close the workbook.
4. Open the workbook in Excel 2003. Click on 'File > Open.' Locate the workbook and click 'Open.' You can now edit the document all you want. It is no longer locked for editing.

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How to Make Three Dimensional Graphs in Excel

1. Open the Excel worksheet that contains the source data.
2. Click and drag to select the worksheet's categories and data to appear in the chart.
3. Click the “Insert” tab on the command ribbon.
4. Click the arrow under the preferred chart type in the “Charts” group -- for example, click “Pie,” “Bar” or “Area.” A gallery of thumbnail charts displays, including “3-D” for three-dimensional options.
5. Click a thumbnail chart in the “3-D” section -- for example, click “3-D Bar.” The source data converts to a three-dimensional chart.

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How to Use Decimal Numbers in Excel

1. Launch Excel and open the worksheet where you want the number formatting changed to decimals.
2. Highlight the cells you want to change. If you want to use a whole column for decimals, click in the shaded box with the column's identification letter, or use the identification number box for rows to highlight the whole row.
3. Select multiple cells, rows or columns by holding down the 'Ctrl' key as you click on other cells, rows or columns after your first selection.
4. Click the 'Home' tab, and then click in the bottom right corner of the 'Number' section, where you will see a small box with an arrow. This launches a window with the full set of number options.
5. Click on 'Number' in the left menu column, and then select your preferred number of decimal places using the arrows in the field next to 'Decimal places' in the middle of the dialog box. You can also manually enter a number into the decimal places selector.
6. Choose any other options you want to modify, such as using a comma to separate digits at every 1,000 and how negative numbers are formatted, and then click 'OK.' Your numbers will appear as decimals.
7. Enter new decimal amounts as you would on any computer keypad, using the period on your keyboard to indicate a decimal point. If you have a numeric keypad on your keyboard, the decimal key there will also work.
8. Choose special decimal formatting, such as how many decimal places to show in dollar amounts, by highlighting the appropriate cells and accessing the same dialog box. Choose 'Currency' instead of 'Numbers,' and then refine your settings from there. Click 'OK' to reset the format.
9. Increase or decrease the number of decimal places that appear in your cells by highlighting your cells again, and then tapping the decimal increase or decrease buttons on the number's pane of the Home menu, just above the box and arrow icon.

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How to Share Modify Excel Documents

Sharing
1. Open your workbook.
2. Click 'Review,' then 'Share Workbook.'
3. Check the ' Allow changes by more than one user at the same time' and 'This also allows workbook merging' check boxes.
4. Click 'Advanced,' then change the settings for tracking changes. Click 'OK.'
5. Save the document in a network directory.
Modifying
6. Open the workbook on the network drive by double-clicking on the workbook.
7. Click the 'Office' button, then 'Excel Options.'
8. Click 'Popular,' then 'Personalize your copy of Office.' Enter your name in the user name section.
9. Edit the data as you normally edit a workbook.
10. Save the file.

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How to Use Microsoft Excel for Payroll

1. Navigate to the Microsoft Office Payroll Calculator template page (see Resources) and click 'Download,' then 'Accept.' Excel will automatically open to the template when the download is complete.
2. Fill out the columns with the information according to the headings above each column. The date you enter will include employee names and IDs, hourly wages, state tax percentage, insurance deductions and other relevant tax deduction information. As you enter the data, Excel will automatically calculate the figures in the 'Total Taxes Withheld' and 'Total Regular Deductions' fields.
3. Click 'Payroll Calculator,' which is near the bottom of the spreadsheet. Enter the requested information about the employees' hours, including overtime, and the calculator will provide you with the total net pay for each employee.

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How to Create a Dashboard in Excel 2007

1. Log on to your computer and open Microsoft Excel 2007. Open the spreadsheet you want to upload.
2. Click on the Office button and choose 'Publish' from the list. Choose 'Excel Services' from the list and choose 'Distribute the document to other people'.
3. Enter the URL of your website, followed by the name of the file, in the 'File name' box For instance, if you are saving a document called spreadsheet1 to the site xyzcorp.com/reports, you would type 'xyzcorp.com/reports/spreadsheet1.xlsx' in the 'File name' box.
4. Click 'OK' and choose 'Save'. In the 'Document type' box choose 'Reports'.
5. Go to the site where you want to add the spreadsheet and choose 'Site actions'. Choose 'Edit Page' and then 'Modify shared web part'.
6. Click 'Workbook' and then choose 'Select a Link'. Navigate to the workbook you want to add to the dashboard and click 'OK'.

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How to Import Data With Excel 2007

1. Log on to your computer and open the Microsoft Excel spreadsheet into which you want to export the data. Click the 'Microsoft Office' button.
2. Click 'Open' and choose the type of file you wish to export. Double-click the file you wish to import.
3. Choose whether the file to be imported is a delimited or fixed-width file. With a delimited file, each field is separated by a particular character, generally a comma, a semicolon or a colon. This type of file is most appropriate for files where each record contains data of varying lengths. A fixed-width file is most appropriate for files where each record is the same size.
4. Review the field names Excel assigns to each field. Type a new name if you wish, then click 'Next.' Click 'Finish' to complete the import process.

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How to Import an Excel Macro From 2003

Export from Excel 2003
1. Press 'Alt' 'F11' together from within Excel 2003 to open the Visual Basic Editor (VBE).
2. Click on a macro name in the left sidebar to open the module window.
3. Click 'File' > 'Export File.'
4. Click the 'Save In' drop-down folder to choose a location to save the file, then click 'Save.'
Import the Excel 2003 File
5. Open Excel 2007 or Excel 2010.
6. Press 'Alt 'F11' together to open the VBE.
7. Click 'File' and then click 'Import.'
8. Locate the file on your computer and then click 'Open.'

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How to Find the Z

1. Open an Excel worksheet and enter your data in one column. For the purposes of this article, enter sample data into cells A1 through A10, typing a different number in each cell.
2. Click on an empty cell below your data and use the “AVERAGE” function to calculate the mean of the numbers you entered. For the example above, you would type “=AVERAGE(A1:A10)” into the formula bar and press 'Enter.' The “A1:A10” part of the formula indicates the range of cells containing the data you want to analyze. The result of the calculation will appear in the cell you selected.
3. Click on a different empty cell below your data and calculate your standard deviation by typing a formula using the function “STDEV” along with your cell range. Continuing the example above, the formula would be '=STDEV(A1:A10)'.
4. Click on an empty cell beside the cell containing the number you want to find the Z-score for. For instance, click on cell B3 if you want to find the Z-score for the number in cell A3. Click the “fx” button on the formula bar to open the “Function” window. Select 'Statistical' from the category dropdown menu, then choose 'STANDARDIZE' to bring up the Function Arguments window.
5. Enter the number you want to calculate the Z-score for in the “X” box. Enter the number itself or a cell reference where the number is located, such as “A3.”
6. Enter the mean you calculated in Step 2 in the “Mean” box. Again, you can type in the number itself, or the cell where you entered the formula in Step 2.
7. Enter your standard deviation in the “Standard_dev” box. Type the number, or the cell where you entered the formula in Step 3.
8. Press “OK” to display the Z-score for the cell you chose in Step 5.

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How to Add up Multiplications in Excel

1. Launch Excel 2010 and open the spreadsheet that contains the products that you want to add together.
2. Click once in the cell where you want the sum of the products to appear. Click the 'Insert Function' button on the Formula bar, which opens a list of available functions. Click the 'SUMPRODUCT' option, which opens a separate window.
3. Click the 'Array1' field in the Function Arguments box. Select the range of numbers for which you want to find the sum of the products, for example 'A1:B4.' Repeat this step for each range of numbers, using a different Array field for each group. For example, select 'C1:D4' for the Array2 field. Click the 'OK' button to accept the formula.

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How to Use Microsoft Excel 2010

1. Start Microsoft Excel 2010.
2. Activate Excel over the Internet if prompted.
3. Click the top-left cell on the new blank spreadsheet, and type the number '25.'
4. Press 'Enter' to save the cell contents, and move to the next cell down the column.
5. Type the number '5' and press 'Enter.'
6. Press the 'Equal' sign ('='), and immediately click once on the cell that contains the number '25.'
7. Press the 'Plus' sign (' ') on the keyboard, and immediately click on the cell that contains the number '5' and press 'Enter.' Notice that the third cell now displays the sum of 25 5, or 30. The cell also contains a formula that is shown in the formula bar, which should look like '=A1 A2.'
8. Click in a blank cell.
9. Press the 'Equal' sign ('='), and immediately click once on the cell that contains the number '25.'
10. Press the 'Asterisk' symbol ('*') on the keyboard, and click on the cell that contains the number '5' and then press 'Enter.' Notice that the third cell now displays the answer of 25 x 5, or 125. The cell also contains a formula that is shown in the formula bar, which should look like '=A1*A2.'
11. Click on the cell that contains the number '25.'
12. Type the number '50,' and press 'Enter.' Notice that the two calculated cells automatically updated to reflect the new number.
13. Click on the first cell, and hold down the mouse button.
14. Drag the mouse across the remaining cells until all four cells are highlighted, and release the mouse button.
15. Click the 'Insert' tab on the toolbar, click 'Column' in the 'Charts' group, and to create a column chart of the data, click on the first chart in the context menu that pops up.
16. Click either the cell that contains the '50' or the cell that contains the '5,' and change it to another number and then press 'Enter.' Notice that the cells containing the totals and the chart all update to reflect the new values.

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How to Allow the Selection of Multiple Items in Page Area of a Pivot Table

1. Open Excel 2007 and select a workbook. Click the 'Office' button and click 'Open.' Browse your computer and locate the workbook. Double-click the workbook. The workbook opens.
2. Highlight the data you want displayed in the pivot table. Select the 'Insert' tab. Click 'Pivot Table' twice. Click 'OK.' The blank pivot table appears in a new worksheet.
3. Add fields to the pivot table by checking the fields in the right 'Pivot Table Field List.' The fields appear in the column by default. Move some of the fields to the row by dragging the field name to the 'Row Labels' in the right 'Pivot Table Field List.' Add a field to the report filter by dragging the field name into the 'Report Filter' in the right 'Pivot Table Field List.'
4. Look above your pivot table to find the report filter. Click the drop-down list and select the option for 'Select Multiple Items.' This options allows for the selection of multiple items in your report filter page area.

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How to Add a Yes or No Box to an Excel Spreadsheet

Display the Developer Tab
1. Click the 'File' tab and click 'Options.'
2. Click 'Customize Ribbon' and click 'Main Tabs.'
3. Check the box labeled 'Developer' and click 'OK.' The Developer tab appears in the Excel ribbon.
Yes or No Option Button
4. Open the Excel spreadsheet that you want to add an options button.
5. Click the 'Developer' tab and click 'Insert' from the 'Controls' group.
6. Click 'Option Button' under the 'Form Controls' heading.
7. Click the cell in which you want to insert the options button.
8. Highlight the words 'Options Button 1' on the options box. Type 'Yes' and click on an empty cell in your worksheet.
9. Click 'Option Button' under the 'Form Controls' heading.
10. Click the cell in which you want to insert the second options button.
11. Highlight the words 'Options Button 2' on the options box. Type 'No' and click on an empty cell in your worksheet.
12. Right-click an options button and click 'Format Control' to edit the button's color, format, size or any other properties. Click 'OK.'
Yes or No Check Box
13. Open the Excel spreadsheet that you want to add a check box.
14. Click the 'Developer' tab and click 'Insert' from the 'Controls' group.
15. Click 'Check Box' under the 'ActiveX Controls' heading.
16. Click the cell that you want to insert the check box. This cell will include the upper left corner of the check box.
17. Highlight the words 'Check Box 1' on the check box. Type 'Yes' and click on an empty cell in your worksheet.
18. Click 'Check Box' under the 'ActiveX Controls' heading.
19. Click the cell that you want to insert the second check box.
20. Highlight the words 'Check Box 2' on the check box. Type 'No' and click on an empty cell in your worksheet.
21. Right-click a checkbox and click 'Format Control' to edit the check box's color, format, size or any other properties. Click 'OK.'

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How to Specify the Templates Folder in Excel

1. Open Microsoft Excel, then click 'Tools,' followed by 'Options.'
2. Type the folder path into the box labeled 'Alternate startup file location.' To find the folder path, right-click on the folder, then click 'Properties.' The path is listed beside the label 'Location.'
3. Click 'OK' to save your settings, then restart Excel. The new settings will take effect.

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