How to Replace All in Excel VBA

1. Open the Excel workbook where you want to enter your VBA code. Press 'Alt' and 'F11' to open up the VBA console.
2. Double-click on the module where you want to enter your code. If there is no module you can right-click on a worksheet, move your mouse over 'Insert' and choose 'Module.' Then double-click on the module to bring it up.
3. Copy the following formula into the module:Sub AReplace()Dim sb As WorksheetFor Each sb In Worksheetssb.Cells.Replace What:='XXX', Replacement:='YYY', LookAt:=xlPart, _SearchOrder:=xlByRows, MatchCase:=FalseNextEnd SubChange 'XXX' to the value you are searching for and 'YYY' to the value you want to replace it with. You can also change the 'MatchCase' value to 'True' if capitalization is important. This macro will find and replace all desired values on every worksheet in your workbook.
4. Use the following code if you only want to replace all the values in a given selection:Selection.Replace What:='XXX', Replacement:='YYY', LookAt:=xlPart, _SearchOrder:=xlByRows, MatchCase:=FalseYou can use this code within any other VBA macro as long as you enter this code after you have defined a selection area in your macro.
5. Click on the 'X' in the top-right corner of the VBA window to close it. All your changes are automatically saved.
6. Click the 'Developer' tab and press the 'Macro' button. Choose your macro from the list and click 'Run' to replace all the targeted values in your worksheet or workbook.

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How to Filter Duplicates in Excel

1. Click 'Start' then 'All Programs.' Open Excel 2010 by clicking 'Microsoft Office Excel 2010.'
2. Click 'File' then 'Open.' Select the Excel spreadsheet that contains the duplicate data you wish to filter.
3. Click the 'Data' tab then click the 'Remove Duplicate' button. A dialog box opens which lets you select the columns and rows that you want Excel to scan for duplicate data.
4. Click 'Select All' then click 'OK.'
5. Click 'OK' once more to confirm the success of the operation. The spreadsheet is now filtered of duplicate data.

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How to Add (or Subtract) in a Spreadsheet like Excel

1. Open the Excel worksheet.
2. Enter the values in a row or column.
3. Click a cell to the right of the row of values or click a cell below the column of values. The selected cell displays a black outline.
4. Click the 'Home' tab.
5. Click the 'AutoSum' button in the 'Editing' group. This summation button displays the uppercase Sigma. A formula appears with the range of cells.
6. Press the 'Enter' key. The total appears in the selected cell.

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How to Convert the Date to Text in Excel

1. Open in Excel the workbook that has the dates you want converted to text. If that file isn't available, populate date data into a single column (A2) in a new Excel workbook.
2. Label your date column (presumed to be column A for purposes of this instruction) as 'Date' in cell A1. Label the column where you want the converted date to populate as 'Date-Text.'
3. Enter the following formula in the second row of the 'Date-Text' column to convert the date to dd-mmm-yyyy format:=TEXT(A2,'dd-mmm-yyyy')Example:
Date: 1/10/2010
Date-Text: 10-Jan-2010Copy this formula down the column as necessary to convert all of the date data to text data.
4. Enter the following formula in the second row of the 'Date-Text' column to convert the date to dd-mm-yyyy format:=TEXT(A2,'dd-mm-yyyy')Example:
Date: 1/10/2010
Date-Text: 10-01-2010Copy this formula down the column as necessary to convert all of the date data to text data.
5. Enter the following formula in the second row of the 'Date-Text' column to convert the date to dd-mmm-yy format:=TEXT(A2,'dd-mmm-yy')Example:
Date: 1/10/2010
Date-Text: 10-Jan-10Copy this formula down the column as necessary to convert all of the date data to text data.
6. Enter the following formula in the second row of the 'Date-Text' column to convert the date to mmm-dd-yyyy format:=TEXT(A2,'mmm-dd-yyyy')Example:
Date: 1/10/2010
Date-Text: Jan-10-2010Copy this formula down the column as necessary to convert all of the date data to text data.
7. Enter the following formula in the second row of the 'Date-Text' column to convert the date to mmm-dd-yy format:=TEXT(A2,'mmm-dd-yy')Example:
Date: 1/10/2010
Date-Text: Jan-10-10Copy this formula down the column as necessary to convert all of the date data to text data.

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How to Calculate Empty Cells Using Excel

1. Add the following numbers and blank cells in the first column of your Excel 2007 document. For example, add the numbers 2,3,leave blank,5,6,7,leave blank,9,0,2,3,4,leave blank,6,7, and 8 in A2, A3, A4, A5, A6, A7, A8, A9, A10, A11, A12, A13, A14 and A15. Here 'leave blank' means don't enter any value in A3, A7 and A13.
2. Click on the 'A17' cell for this example. This is the cell where you will calculate how many total blank cells are in this column. You can choose any cell to calculate total blank cells.
3. Click 'Insert Function' on the top left-hand side of the Excel spreadsheet. The 'Insert Function' window will pop open.
4. Click on the drop-down menu of 'Or Select a Category.'
5. Scroll down to the 'Select a Function' window. Choose 'Countblank.'
6. Click 'OK.' The 'Functions Arguments' window will open. Ensure that on 'Number 1' cell, A2:A15 is populated. If A2:A15 is not populated, enter A2:A15 manually. Click 'OK.'
7. The total blank cells for the row has been successfully calculated in the 'A17' cell. In this example, the calculated value of blank count is '3'. In other words, only three cells are blank on this column. You can use this method to accurately identify blank cells regardless of the size of the data.

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How to Build a Savings Interest Calculator in Excel

1. Open a new spreadsheet in Excel.
2. Label row 1 as follows: A1 is 'Date,' B1 is 'Balance,' C1 is 'Additional deposits' and D1 is 'Interest.' Format columns B, C and D as currency by selecting the columns and clicking on the dollar sign button in the 'Home' tab. (Users of Excel 2003, click the dollar symbol on the Formatting toolbar.)
3. Call your bank or look at your account online to find out when the bank adds interest payments to your account.
4. Fill in column A with interest payment dates, starting with the most recent date your account received an interest payment. If your bank adds interest payments monthly, use monthly dates (October 1, November 1, etc.); if it pays annually, add dates by year. For example, if your last interest payment was October 1, 2009, the next date will be October 1, 2010.
5. Type the current balance of your savings account into cell B2.
6. Fill in column C with additional deposits. If you deposit $500 into the account in the interval between interest payments, enter '500' in cells C2, C3, and down as far as you'd like. If you deposit irregularly, leave those cells blank but enter figures each time you make a deposit. You can combine these approaches, entering a minimum figure and adding to it if you make more deposits.
7. Enter the following calculation in cell D2, without the quotation marks: '=B2 C2 x*(B2 C2)' where x is the interest rate. The interest rate type--daily, monthly, annually or other--must match the intervals between the dates in column A (step 4). Remember to multiply the interest rate expressed as a percentage by .01. So a 1.5 percent interest rate calculated once a year gives you a multiplier of 0.015. In this case your formula would be '=B2 C2 .015*(B2 C2)'. If the same interest rate was applied monthly instead of annually, your formula would be '=B2 C2 (0.015/12)*(B2 C2)'.
8. Copy cell D2 and paste in cells D3, D4 and on down as far as you'd like.
9. Navigate to cell B3 and type (without the quotation marks) '=D2'. This will cause Excel to display the formula result--your account balance after the interest payment--in cell B3.
10. Copy cell B3 and paste in cells B4, B5 and on down as far as you'd like.
11. Save the spreadsheet and close it.

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How to Make a Relative Frequency Histogram on Excel 2007

1. Create a column for your independent variables (your x-values). For example, if you are comparing the performance of salespersons, write 'Jim' in cell A2, 'John' in cell A3, 'Sue' in cell A4, 'Pat' in cell A5 and Joe in cell 'A6.'
2. Create a column with your dependent variables (your y-values). For the example given in Step 1, write 12 in cell B2,11 in cell B3,10 in cell B4, 9 in cell B5 and 4 in cell B6.
3. Sum the dependent variable column by clicking an empty cell at the bottom of the data and entering the summation formula. For the Step 1 example, you have information in cells B2 to B6, so the formula is =SUM(B2:B6).
4. Create a second set of y-values by calculating the percentage of sales for each item. Use a formula to calculate this for you; for the example given in the steps above, enter =B2/B7 in cell C2, =B3/B7 in cell C3, =B4/B7 in cell C4, and =B5/B7 in cell C5.
5. Click on the down arrow below 'Column' in the 'Insert' tab. Choose '2-D Column' from the menu.
6. Click on the column representing the total number of sales. Press the 'Delete' key. This action leaves you with the relative frequency distribution graph only.

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How to Calculate the Time Difference Between Two Times in Excel 2003

1. Open Excel 2003, and select a workbook that contains columns with time information. Click 'File' on the menu bar, and select 'Open.' Browse your files, and select the workbook. Click the 'Open' button. The workbook opens.
2. Highlight the first column that contains time data. Right-click the highlighted data, and select 'Format Cells.' The Format Cells dialog box appears. Click the 'Number' tab. Select 'Time' from the 'Category' list. Select the first time format displayed. Click 'OK.'
3. Highlight the second column that will appear in the timed calculation. Press 'F4.' This repeats the previous timed number format.
4. In the third column, enter a time difference formula. The formula will subtract the first column from the second column. The formula will begin with an '=.' Click on the first cell in the first column and press the '-' key on your keyboard. Click the first cell in the second column and press 'Enter.'
5. Highlight the third column. Right-click the highlighted data, and select 'Format Cells.' The Format Cells dialog box appears. Click the 'Number' tab. Select 'Custom' from the 'Category' list. Select the time format that displays the following: '[h]:mm:ss.' Click 'OK.' Your difference column now displays the timed difference between the first and second column.

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How to Use MegaStat in Excel 2007

1. Create a new spreadsheet in Excel 2007.
2. Open MegaStat.
3. Click the 'Add-Ins' menu option at the top-right of the screen, and you will see a new available option for 'MegaStat.' Click it to gain access to all MegaStat's functions.

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How Do I Create a Color Drop Down Box in Excel?

Create Lookup List With Background Color
1. Go to a section of unused cells in the spreadsheet.
2. Type the choices that will appear in the drop-down list. Type one choice per cell and compose a list of choices with each selection under the previous one.
3. Highlight all cells in the list and then right-click on the highlighted block of cells.
4. Click 'Format Cells' from the context menu.
5. Click the 'Fill' tab and then click on the desired color for the background of the lookup list (the selected cells).
6. Click 'OK.' The background color of the cells is set.
Add the Lookup Cells As a Drop-down Box
7. Select the cell where the drop-down options will be placed.
8. Click 'Data' from the top navigation bar. Click 'Validation.'
9. Click the 'List' option from the 'Allow' drop-down list.
10. Click the 'Source' icon from the top navigation bar and drag the cursor over the lookup list. Alternatively, type the range of cells defining the lookup list, such as '(=$A$1:$A$4).'
11. Tick the box next to the 'In-Cell Dropdown' option and then click 'OK.' The lookup list now appears as a drop-down box in the selected cell.

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How to Create Conditional Formats in Excel 2007

1. Open an existing Microsoft Excel document in which to create these conditional formats. Double click on the 'My computer' option on the main operating system desktop. Choose the location of the Excel file and double click on the file icon to open the document.
2. Ascertain which cells or worksheet the conditional formatting will apply to. Prior to opening the conditional formatting manager, choose particular cells, the entire worksheet or workbook to apply the conditional format.
3. Choose the 'Conditional Formatting' button from the home menu ribbon. Then select the 'Manage Rules' option from the conditional formatting menu.
4. Click on the 'New Rule' button from the conditional formatting rules manager dialogue box.
5. Select the type of rule to create. There are six types of rules that a user can create, in this case the 'Format All Cells Based on Their Values' type will be utilized.
6. Determine the scheme and value basis for the condition format rule. For instance, a user can make the color of each cell vary based on the number in the cell. The highest number gets a certain color while the lowest gets another color. All the numbers in between will be assigned a variation on color scheme based on the value relative to the highest and lowest number in the spreadsheet.
7. Apply the format style to the conditional format. There are four options to choose from. In this case, a '2-Color Scale' was used.
8. Save the rule and the spreadsheet once the conditional formatting rule is complete.

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How to Make Mailing Labels in Excel 2007

1. Open the Excel 2007 worksheet containing the list you want to use to make mailing labels. If you do not yet have a list, open a blank worksheet. Enter a name for each column in the first row of the worksheet. Choose names that will be easy to understand in the merge, such as 'First Name,' 'Last Name' and 'Street Address.' Save and close the worksheet.
2. Start Word 2007. Go to the 'Mailings' tab and click 'Start Mail Merge.' Select 'Labels' from the drop-down list. The 'Label Options' dialog box opens.
3. Select the label settings for the label pages you are using. Pick the label brand name from the 'Label Vendor' drop-down list. Select the product number that is listed on the label package in the 'Product Number' list. Click 'Detail' to view the details for a label, such as the size and the number of labels per page. If the label you are using is not listed, click 'New Label' and enter the specifications for your label. Click 'OK' when you have made your selections.
4. Click 'Select Recipients' in the 'Start Mail Merge' section of the 'Mailings' tab. Click 'Use Existing List.' Navigate to the Excel 2007 worksheet containing the list you want to use to make mailing labels. In the 'Select Table' dialog box, click the sheet of the workbook that has the list you want to use. Click 'OK.'
5. Click 'Address Block' in the 'Write Insert Fields' group of the 'Mailings' tab. Click the 'Match Fields' button. Match the address block fields to the field names you used in your Excel worksheet. Click 'OK' to close the 'Match Fields' dialog box. Click 'OK' to close the 'Insert Address Block' dialog box.
6. Click 'Update Labels' in the 'Write Insert Fields' group of the 'Mailings' tab. Click 'Finish and Merge' in the 'Finish' group of the 'Mailings' tab. Select 'Edit Individual Documents' to create a new document with the merged mailing labels and print them later or click 'Print Documents' to print the labels immediately.

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How to Put Excel Data Into a Pie Chart

1. Open a new worksheet in Microsoft Excel. Add headings in the first column down the left side of the page. For instance, if you are making a pie chart of my favorite things, you would write, 'Football,' in cell A1, 'Chocolate,' in cell A2, and 'Television,' in cell A3. Then, put the numbers in the 'B' column. So, using the above example, this would mean you'd put 50% in cell B1 next to 'Football,' a 30% in cell B2, next to 'Chocolate,' and a 20% in cell B3 next to 'Television.'
2. Highlight all of the cells in both columns, from A1 to B3. In Microsoft Excel 2007, simply click the 'Pie' button in the toolbar at the top of your screen. In earlier versions of Excel, and on the Mac 2008 version, click on the 'Insert' menu at the top of the screen and select the 'Chart...' option. A smaller window will pop-up called the 'Chart Wizard.'
3. Hit the 'Pie' button in Microsft Excel 2007, and a drop down menu will appear. Choose the type and style of pie chart you want, and that chart will then be inserted into your spreadsheet. This is the final step to make a pie chart in Excel 2007. If you are using earlier versions of Excel or Excel 2008 for Mac, proceed to the next steps.
4. Click on 'Pie' in the 'Chart Type' menu. To the right of the menu, you will see six different sub-types for how you want your chart to look. Click on the type of pie chart you want and then click and hold the button that says, 'Press and Hold to View Sample.' This will give you a preview of how your chart will look using the data you have entered. When you are happy with your chart, click 'Next' at the bottom of the window.
5. Clarify that the data range is correct in the pie chart. In the space titled, 'Data Range,' click on the gray button with red, blue, and black dots to the right of the blank space. This will shrink the Chart Wizard window. Use your mouse to highlight the area of data you want, including the headings and corresponding numbers. Click 'Next.'
6. Title your chart in the space on the left that says, 'Chart title.' When you are finished, click 'Next.' Finally, choose where you want your chart to be displayed. You can have it displayed directly in the document, or place it in a new spreadsheet. When you have made your choice, select, 'Finish,' and your pie chart will appear in the document.

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How to Merge Excel Worksheets Into a Workbook

1. Open Microsoft Excel. Press and hold the 'Ctrl' key on your computer's keyboard and press the 'O' key to start the 'Open' window. Click on the first workbook you would like to open. Press and hold the 'Ctrl' key and click on the second workbook. Press the 'Open' button at the bottom right of the 'Open' window to open both workbooks.
2. Click the workbook on the bottom Windows toolbar that contains the sheet that you would like to merge. Right-click the sheet tab that you would like to move or copy. For example, right-click 'Sheet 1' tab at the bottom left of the Excel workspace to select the first sheet to merge. Click 'Move or Copy...' from the drop-down list.
3. Click the 'To Book' drop-down menu on the 'Move or Copy' window. Click on the workbook to which you want to move the worksheet. For example, if your other workbook is called 'Book1,' click on the 'Book1' workbook. Click the sheet name of where you want the sheet to appear in the new workbook from the 'Before sheet' menu. If you want your sheet to appear at the end of the workbook, click 'move to end' from the 'Before sheet' menu.
4. Check the 'Create a copy box' if you want to maintain the sheet in the current workbook. Otherwise, leave the box unchecked to move the sheet from one workbook to the other. Press the 'OK' button to move or copy the worksheet from one workbook to the other.

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How to Delete Cells in MS Office 2003

1. Open an existing worksheet in Microsoft Excel.
2. Select the cell (or cells) you want to delete from your worksheet. To select an individual cell, simply click the cell. For a range of cells, click the first cell and drag your cursor down to the last cell. If it's a large range, click the first cell in the range, and press 'Shift' while you click the last cell. Press 'CTRL' while clicking individual cells that aren't adjacent.
3. Open the 'Edit' menu.
4. Click 'Delete.' As a shortcut, right-click the selection and click 'Delete.'
5. Make a selection in the 'Delete' dialog box. Select 'Shift Cells Left, Shift Cells Up, Entire Row or Entire Column.' This will determine what to do with the remaining cells after you delete.

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