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Tuesday, May 15, 2012

How to Write a Protected Excel Spreadsheet

1. Launch Excel and create or modify the data in an existing worksheet to suit your particular needs. Click on 'File,' and 'Save' to save your work.
2. Click on the 'Tools' menu. Select 'Protection' from the drop-down menu that appears, and then select 'Protect Sheet.'
3. Type in a password of your choosing when prompted, and click 'OK.' Remember this password as it will be required when making changes to the worksheet.
4. Protect the entire workbook of worksheets you have created by clicking on the 'File' menu, and then selecting 'Save As.' The Save As dialog box opens.
5. Click on the button labeled 'Tools.' Select 'General Options,' and the Save Options dialog box opens.
6. Type in the password of your choosing in the text box, and click 'OK.' This password will now be required to open the workbook file.

How to: PMT Function in Excel 2003

1. Click on an empty cell in the Excel 2003 worksheet and then type PMT( interest_rate, number_payments, PV).
2. Replace 'interest_rate' with the actual interest rate. For monthly payments, divide the interest rate by 12 and for weekly payments, divide by 52. For example if you have a 6 percent interest rate and will be making monthly payments, type '6%/12.'
3. Replace 'number_payments' with the number of payments to be made. For example, if you have four years of monthly loan payments, then type '4*12.'
4. Replace 'PV' with the loan's principal value. For example, if you have a $6,500 loan then type '$6500.' In this example, the final function should read 'PMT(6%/12, 4*52, 6500).'
5. Press the 'Enter' key to get the monthly payment.

How to Change MS Excel From English to German

1. Purchase the German language pack and download it if you haven't already done so. Install the language pack by double clicking its icon and following the on-screen prompts.
2. Open Microsoft Excel and click the 'File' tab at the top of the page.
3. Click the 'Options' link in the left pane and select 'Language.'
4. Click the drop-down menu under Editing Languages and select the German version you want to use for spell checking, according to your country preference. Click the 'Add' button next to the selection. Select the entry in the list and click the 'Set as Default' button to the right of the list.
5. Move down the window to the Choose Display and Help Languages section. Click the German entry in the Display Language list and click the 'Set as Default' button below the list. Repeat the process for the Help Language list.
6. Click 'OK' to close the window and apply the changes.

How to Tell Which Version of Excel Created a Spreadsheet

1. Locate the Excel file on your computer. For example, run Windows Explorer to find the file.
2. Look at the file extension for the file. The file extension is the set of characters that come after the dot. For example, you might see .xls.
3. Decide which version of Excel created the spreadsheet. If the file extension is .xlsx, Excel 2007 created the file. If the file extension is .xls, Excel 2003 (or an earlier version of the software) most likely created the file. There is an exception: Excel 2007 has the capability of being able to make backwards compatible (.xls) files.

How to Put a Password in My File in Excel

1. Launch Excel.
2. Click the 'File' menu option, then click 'Info.'
3. Click the 'Protect Document' icon and select 'Encrypt With Password.' A window pops up and prompts you to enter a password.
4. Type a password into the box. Mix upper- and lowercase letters with numerals and special characters -- such as question marks and dollar signs -- to improve the strength of the password. Excel allows up to 255 characters in a password.
5. Click 'OK' to input the new password. Save the file normally to lock in the encryption.

How to Create a Macro in Excel 2007

1. Open Excel 2007 and click the 'Developer' tab at the top-right end of the window. Click the 'Record Macro' button at the top of the 'Code' heading.
2. Type a name for the new macro in the 'Name' text box, such as 'Adding Columns' or 'My New Macro.' Type a key in the 'Shortcut Key' text box if you want to map a shortcut to the new macro. Pressing the 'Ctrl' key and the key you specify will automatically run the new macro.
3. Type a brief description of what the macro is intended to accomplish in the 'Description' box if you think other users may potentially need your macro. Click 'OK' to begin recording the new macro.
4. Perform the specific operations you want recorded in the macro, such as adding together the values in columns, creating new rows or calculating the average of two cells.
5. Click 'Stop Recording' when you are done performing operations. Click the 'Macros' button when you need to run the macro. Click the macro's name and then choose 'Run.'

Monday, May 14, 2012

How to Delete Multiple Rows in Excel 2007

1. Open 'Microsoft Office Excel 2007.'
2. Click the 'Office' button, and select 'Open.' Locate the file you want to edit, and click the 'Open' button.
3. Click the row heading on the left side of the sheet for the first row you want to select.
4. Press and hold the 'Ctrl' key, and click the row headings for the remaining multiple rows you want to select.
5. Click the arrow beside the 'Delete' icon in the 'Cells' group under the 'Home' tab in the Office ribbon menu at the top of the program.
6. Click 'Delete Sheet Rows.'
7. Click the 'Save' icon located next to the Office button to save the changes you've made to the file.

Sunday, May 13, 2012

How to Get a List of the Unique Values in an Excel Spreadsheet

Filtering
1. Highlight the cells you wish to filter for unique values.
2. Click the 'Data' tab and select 'Sort Filter,' then 'Advanced.' Inside the box that pops up, choose 'Filter the list, in place' if you wish to filter the data within the spreadsheet. You can also copy the filtered list into a new table by clicking 'Copy to another location,' then selecting the cell range you wish to paste by entering the range in the 'Copy to' field.
3. Choose the check box for 'Unique records only,' then click 'OK' to generate the list of values.
Removing Duplicate Values
4. Highlight the cells from which you wish to remove duplicate values.
5. Navigate to the 'Data' tab and select 'Remove Duplicates,' which is located in the data tools group.
6. Select one or more columns under the 'Columns' section in the pop up box, based upon those columns from which you wish to remove duplicates. Click 'OK.'
7. A message will display showing how many values were removed from the data table and how many unique values are left. Document the information you need, then click 'OK' to view the table.
Applying Conditional Formatting
8. Highlight the cells to which you wish to apply conditional formatting for unique values.
9. Select 'Conditional Formatting' under the 'Home' tab and within the 'Style' group,
10. Choose 'Manage Rules,' then select 'New Formatting Rule.'
11. Ensure the cell range and worksheet displayed in the 'Show formatting rules for' box are appropriate. Then select 'Edit rule.'
12. Select 'Format only unique or duplicate values.' in the Edit Formatting Rule box that pops up. In the 'edit the rule description' field, choose 'Format all' as the list and then choose 'unique' or 'duplicate,' depending upon which items you want to highlight. Choose the type of formatting you want (i.e., color, font, fill) then click 'OK.'

How to Export Excel 2007 to a Works Database

Install the Microsoft Office Compatibility Pack
1. Go to the Microsoft Office Compatibility Pack for Word, Excel and PowerPoint File Formats page (see Resources).
2. Scroll down to the 'Quick Details' section and choose the language for the file you would like to download by clicking the down arrow next to the 'Change Language:' label and making your selection. Click the blue 'Download' button and save the 'FileFormatConverters.exe' file to your computer.
3. Click the down arrow next to the 'Estimated Download Time' label to choose the speed of the Internet connection you are using.
4. Read through and (if necessary) follow the instructions in the 'Overview' and 'System Requirements' sections to be sure your program will function properly once installed.
5. Click 'Start,' type 'Windows Update' and press 'Enter.' Click 'Check for updates' in the Windows Update window that opens and install all recommended software to bring your system up to date. If Windows Update does not recommend software, it is because your computer is already up to date.
6. Open the 'FileFormatConverters.exe' file you saved and follow the instructions given to install the program on your computer.Use the following instructions to save the file in CSV format if you have Excel on your computer and you do not want to install the Microsoft Office Compatibility Pack.
7. Open the file in Excel that you want to transform and click the 'Office' button, select 'Save As' and then 'Other Formats.'
8. Select the downward arrow next to the 'Save as type' label in the 'Save As' dialog box and scroll to find 'CSV (Comma delimited) (*.csv)' and select it. Click the 'Save' button. Save one sheet at a time if saving data from multiple sheets in a workbook. If you are using this method, use the CSV file instead of the Excel file for the conversion.
Convert the Excel Spreadsheet to a Works Spreadsheet
9. Click 'Start' and navigate to the file you want to convert. Right-click on the file, select 'Open with,' then select 'Choose Program' to open the 'Open With' window.
10. Scroll through the list to find 'Microsoft Works.' If it is there, select it and click the 'OK' button to close the 'Open With' dialog box and open the file in the selected program.If you did not find Microsoft Works listed in the 'Open With' dialog box, find the Microsoft Works program and click the 'wksss.exe' file, then click 'OK' to close the dialog box and open the file in the selected program.
11. Click on 'File' on the top menu in Works and select 'Save As.' Be sure the 'Save as type' option is set to Works format. The extension will be '.wps.'
12. Name the document and click the 'Save' button.
Create the Works Database
13. Click cell A1 (the top-left cell in the spreadsheet) and hold down the 'Ctrl' and 'Shift' keys and press the 'End' key to select the active cell range in the workbook.
14. Click 'Edit' on the top menu and select 'Copy' to copy the cells you want to include in your database.
15. Click 'File' on the top menu and select 'New' and then click 'Add to a Field' to create a new database.
16. Click 'Edit' on the top menu and click 'Paste' and click 'Yes' to let Works add extra fields.

How to Convert Columns to Percent Using VBA

1. Open the Excel 2010 spreadsheet where you want to format a column as a percentage. Once the spreadsheet is open, press 'Alt' and 'F11' to open up the VBA console.
2. Right-click on the first worksheet listed on the left side of the VBA console. Choose 'Module' from the popup menu under 'Insert.' Click on the new module that appears a few lines underneath the worksheet.
3. Place your cursor in the white space on the right side of the VBA console. Type 'Sub ColConv' and press 'Enter.' VBA will automatically add the 'End Sub' command to the code.
4. Place your cursor on the line between the 'Sub' and 'End Sub' commands. Enter the following code into the console:Columns('A:A').SelectSelection.NumberFormat = '0.000%'Change both 'As' to whatever column you want to convert. Change the number of '0s' after the decimal to determine how many decimal places the percentage will show. For example, '0.00%' will display a percentage as '15.55%,' while '0%' will display a percentage as '16%.'
5. Click the 'X' at the top of the VBA console to close it. You can run your macro by clicking the 'Macro' button in the 'Developer' tab. Just choose 'ColConv' from the list and click 'Run' to convert your specified column to a percentage.

How to Use Macro in Excel With Examples

1. Start Excel. A new workbook is automatically opened for you.
2. Open the macro recording window. In Excel 2003, click on 'Tools > Macro > Record New Macro' and in Excel 2007 click 'View > Macros > Record Macro.'
3. Type in a meaningful name in the macro box according to what you want to record: for example 'OpenTaxFile,' or 'MakeExpenseSheet.'
4. Enter a shortcut key for your macro in the 'Shortcut key' box. For example, enter a 'O' to assign the keys 'Ctrl' and 'O' to your macro.
5. Click on 'OK.' The macro recorder is now running.
6. Perform the task that you want the macro to automate. For example, open a particular file by click on 'File > Open' in Excel 2003, or 'Office > Open' in Excel 2007 and then locate the file. You can also format a spreadsheet: for example, make an expense sheet by typing in any information that you want contained on the sheet, like mileage and business expenses.
7. Stop macro recording by clicking on 'Macro > Stop Recording.' Your macro is now ready for testing and use.

Saturday, May 12, 2012

How to Calculate R Squared for Measurements in Excel

1. Open a new Excel 2010 spreadsheet. Click on cell 'A1' and type in a header for your measurements. This text will appear at the top of the chart where your R-squared value is located.
2. Click on cell 'A2' and enter your first measurement. Then enter the rest of your measurements down column 'A.'
3. Select cell 'A1' and click the 'Insert' tab at the top of the Excel window. Click the 'Line' button, located in the 'Charts' area of the ribbon. Select the 'Line' option, which will be the icon in the upper-left corner, from the menu that appears. A line chart will appear on your spreadsheet.
4. Click anywhere on the chart to select it, and then click the 'Layout' tab at the top of the screen. Click the 'Trendline' button in the Analysis area of the ribbon, and choose 'More Trendline Options' from the pop-up menu.
5. Click the radio button next to 'Linear' in the Format Trendline window. Then place a check mark next to 'Display R-squared value on chart,' near the bottom of the window. Click 'Close' to close the window. Your R-squared value will appear just above the trendline on the chart.

How to Use Squared in Excel

1. Launch Microsoft Excel, then enter the number to be squared into cell A1. Press 'Enter' to move the focus to cell A2.
2. Press the Equal sign '=' and type the word 'Power' followed by a left parenthesis '(' and then click once on cell A1 to select it as the source. Type a comma ',' and then the number '2' and a right parenthesis ')' and press 'Enter.' The cell A2 now shows the squared value of whatever is entered into cell A1, or in other words the contents of cell A1 raised to the second power. The final formula will look like this: =POWER(A1,2)
3. Change the number in cell A1 to any other number and the formula in cell A2 will automatically update to reflect the value of cell A1 raised to the second power.

How to Print Microsoft Excel Spreadsheets With Gridlines

1. Open the Microsoft Excel spreadsheet that you would like to print with gridlines. Make sure that all of the information on the spreadsheet is correct and ready to print.
2. Click 'File' and 'Page Setup.' This will bring up a box where you will be able to change different features of your spreadsheet.
3. Click the tab at the top of this box that says 'Sheet.' From this box you will be able to change different ways that you can print your spreadsheet. Find the box that says 'Print.' You will see a box inside this area that says 'Gridlines.' Click this so that there is a check in the box. Click 'OK.' When you print your spreadsheet, you will be able to see the gridlines behind your content.

How to Convert Decimal Time Into Seconds in Microsoft Excel

1. Open a new Excel 2010 spreadsheet.
2. Click on cell 'A1,' and type in the time in decimal form. Enter the minutes before the decimal point if you want the result to display like it would on a clock.
3. Click on cell 'A2.' Type the following formula into the cell: '=((A1-INT(A1))*60)' (without quotes). Press 'Enter' to complete the formula, and you will see the number of seconds appear in the box. This formula will remove the minutes from the equation entirely, so if you entered '4.5' into cell A1, your result here would be '30,' as '.5' is exactly half of a minute.
4. Click on cell 'A3.' Type the following formula into the cell: '=(A1/60)/24' (without quotes). Press 'Enter' to complete the formula. This will give you the numerical version of the time, which Excel can then convert into hours, minutes and seconds.
5. Right-click on cell 'A3,' and choose 'Format Cells' from the pop-up menu. Select 'Time' from the list of options on the left side of the window. Choose one of the time options that includes hours, minutes and seconds, but does not include a.m. or p.m.
6. Click 'OK' to close the window. You will see cell A3 change to show you your entered time in hours, minutes and seconds.

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