Saturday, July 16, 2011

How to Use Subtotals and Totals in an Excel Spreadsheet


Creating Labels for Your Spreadsheet
1. Start Microsoft Excel and open the file you want to change.
2. Enter label titles for your columns and rows.
3. Drag over the column that contain the label titles.
4. Click B (boldface icon) on the tool bar.
5. Drag over the row that contain the label titles.
6. Click B (boldface icon) on the tool bar.
Creating Subtotals and Grand Totals
7. Drag over the columns and rows for which you want to create subtotals and grand totals.
8. Open the Data menu and select Subtotals.
9. In the Subtotal dialog box, select the columns names you want subtotaled in the 'Add subtotal to' option.
10. Select OK.
Read more ►

How to Insert and Size Pictures in Microsoft Excel 2003


1. Open and insert the picture file. To open a picture file, scroll to the “Insert” tab and then select “Picture.” Under the submenu, select “From File” and browse to the desired image file. Click “OK” to insert it into the spreadsheet.
2. Drag the picture where desired. Once the picture is inserted, you will noticed circular drag points that border it. You can click on the middle of the picture and hold, then drag the picture around the spreadsheet.
3. Resize the picture using drag points. To resize the picture using these circular drag points, left-click and hold on a drag point and then drag the picture to resize it as desired.
4. Resize the picture using the “Format Picture.” To access this toolbar menu, right-click on the picture and select “Format Picture.”
5. Use the format picture menu to resize. Once in the format picture menu, left-click on the “Size” tab. Under “Size and Rotate” you can specify the height and width in inches by typing them into the corresponding boxes. Under the “Scale” section, you can specify the height and width by percentages by typing them into the corresponding boxes.
6. Implement size changes. To implement the size changes that you just made, click on the “OK” button.
Read more ►

How to Alphabetize an Excel Spreadsheet


1. Right-click on the Excel workbook you want to alphabetize. Click 'Open,' then click on the worksheet tab at the bottom of the workbook that contains the data that you want to organize.
2. Click the upper left corner of the spreadsheet, just above Row 1 and to the left of Column A, to select all of the cells in the sheet.
3. Click 'Sort and Filter' on the home tab (it is on the far right side of the window) and then select 'Custom Sort....'
4. Change the entry in the 'Sort by' drop-down menu to the column you want to alphabetize and click 'OK.' You can also arrange entries in reverse alphabetical order by changing the 'Order' setting to 'Z to A.'
Read more ►

Friday, July 15, 2011

How to Link Sheets in Excel 2007


1. Highlight the content of the first (original) sheet you want to link in Excel 2007.
2. Click on the worksheet tab (at the bottom of your spreadsheet) of the worksheet you want to link to.
3. Select the 'Home' tab. Choose 'Paste' and 'Paste Link' from the 'Clipboard' group to link to the sheet.
Read more ►

How to Make a Linear Vs. Logarithmic Chart


1. Click on the Excel logo on your desktop to open Excel.
2. Click on a cell in a new Excel document and type in the first of your data points. Press the enter key and enter the second data point in the cell below. Repeat this until you have entered all your data points.
3. Click on the first cell in your column of data and then drag down, keeping the left mouse button pressed, until you have highlighted your entire column of data.
4. Click on the 'Insert' tab in Excel and then click the 'Line' button in the charts section of the ribbon. A menu should appear.
5. Click on one of the 2-D chart styles in the menu. A chart will appear in Excel.
6. Click on the row of numbers running down the left-hand side of the chart. Right-click and select 'Format Axis.' The Format Axis menu will appear.
7. Click on the 'Axis Options' tab of the Format Axis menu. Click on the tick box next to 'Logarithmic scale'.
Read more ►

How to Hide an Excel Worksheet so Another User Can't Unhide It


1. Open the Excel worksheet.
2. Click the sheet tab you wish to hide. If the tab is not visible at the bottom of the screen, click the tab scrolling button until the tab comes into view, then click the tab.
3. Click the 'Home' tab on the command ribbon.
4. Click the down-arrow for the 'Format' button in the 'Cells' group. A list of options appears.
5. Click the 'Hide Unhide' option in the 'Visibility' section.
6. Click the 'Hide Sheet' option. The worksheet hides from view.
7. Customize the command ribbon so the 'Cells' group and its 'Format' button also hides from view by clicking the Excel 'File' tab and the 'Options' link. Click the 'Customize Ribbon' button. Click the 'Main Tabs' option in the 'Customize the Ribbon' text box on the right.
8. Click the 'Cells' group under the 'Home' tab section. Click the 'Remove' button between the left and right panes. Click 'OK.' The 'Cells' group and the 'Format' button that contains the 'Unhide Sheet' option disappears from the command ribbon.
Read more ►

Thursday, July 14, 2011

How to Write Macros for Graphs in Excel


1. Map out the process. You can create a graph from a macro as long as the process is always the same; that is, you will need to pick the same graph type every time. The best way to ensure you don't miss any steps is to map the process out first on a piece of paper. You can write out steps or use blocks and arrows, whichever is most comfortable and easy to read. This process has the potential to save a lot of time in terms of reducing trials and errors.
2. Open the report you want to create a graph for. The challenge with creating a macro for graphs is that the information must be pulled from the same section each time in order for the macro to work. That is, the best way to run a graphing macro is to use it on a report where the formatting stays the same, but the numbers change. This means the numbers which are being graphed are always in the same place.
3. Go to the Tools menu. Click on 'Macros' and 'Record New Macro'.
4. Create the macro name and keyboard short-cut. You can choose anything you want, but let's go with 'Graph' and 'ctrl g' for this example.
5. Begin creating the graph. Once you create the name the macro will begin to record your commands. There are many ways to create a graph, but the easiest is to click on the graph icon in the standard toolbar. This icon looks like a chart. Walk through the wizard, step by step. Each choice will also be chosen in your macro command. When finished click 'OK' and 'Stop Recording'.
6. Run your macro. You can access your graphing calculator in two ways: 1) go to the Tools menu and then click on 'Macros' to see a list of the macros created by name, choose 'Graph' and the select 'Run'; or, 2) hold down the 'ctrl' key and press 'G'.
Read more ►

How to Modify the Data Source in Excel 2007


1. Launch Excel 2007.
2. Click the 'Windows' button in the top-left corner. Scroll down an click 'Open' and then find the spreadsheet that you want to modify. Highlight the field or fields that you want to modify.
3. Click the 'Options' tab. Click the 'Change Data Source' button in the 'Data' group.
4. Click the radio button either next to 'Select a table or range' or 'use an external data source.' Type in the Table/Range' in the field or hit the 'Choose Connection' button and find the source that you want to link with your Excel file.
5. Click the 'OK' button.
Read more ►

Rotate Text in Microsoft Excel


1.
Open Microsoft Excel. Then open an existing worksheet that contains text you would like to rotate-orr create a new worksheet.
2.
Select the cell or cells that contain text you would like to rotate by clicking on a single cell, dragging your mouse across them, or holding down the 'Ctrl' key and clicking on each cell.
3.
Right-click the selected cells and choose 'Format Cells.' Click on the 'Alignment' tab.
4.
Click the 'Horizontal' drop-down button in the 'Text Alignment' section and choose 'Center.' Click the 'Vertical' drop-down button as well, and choose 'Center' there, too.
5.
Move your mouse to the 'Orientation' section of the dialog box. Click the red diamond to the right of the word 'Text' and drag it to rotate the text to the angle you desire. Click 'OK.'
Read more ►

How to Create an Excel 2007 Chart With Text


1. Click the 'Insert' tab of the ribbon at the top of the page. In the 'Charts' area, select the type of chart you want to create. Excel 2007 provides many chart options including bar graphs, scatterplots and pie charts.
2. Click on the 'Select Data' button in the 'Design' section of the ribbon. In the 'Chart Data Range,' select the entire area that contains your chart data. In the 'Legend Entries (Series)' section, click 'Add' to select each segment of information.
3. Define the 'x' values that are displayed on the horizontal axis and the 'y' values that are displayed on the vertical axis. Name the series to display a description on the legend or select the cell that contains the series title to automatically update the chart when you update the cell. Add all of your series and click 'OK' on each screen.
4. Select the 'Layout' tab of the ribbon and click the 'Chart Title' option box. Choose whether you want to display the main title above or on the first lines of the chart. Type in the chart title in the text box.
5. Click the 'Axis Title' drop-down box and select both a horizontal axis label and vertical axis label. Type the descriptions of your data into the new axis text boxes. Save your Excel spreadsheet by pressing 'Ctrl-S' or the save 'Save' icon at the top of the screen.
Read more ►

Wednesday, July 13, 2011

How to Create a Report to Display Quarterly Sales in Excel 2007


1. Open a new Excel workbook. A blank spreadsheet will appear on the page.
2. Click on cell 'A1,' which is the top-left cell in the spreadsheet. Type 'Quarter' into the cell and press 'Enter.' Excel will automatically select cell 'A2,' as it is directly beneath the first cell.
3. Type the names of the quarters into the cells directly beneath the first one. Each quarter should have its own cell, and be sure to include year numbers of your data spans more than four quarters. After you type the name of each quarter, press 'Enter' to go to the next cell.
4. Select cell 'B1,' which is directly to the right of the 'Quarter' cell. Type in your data's header here. If you only have one set of sales numbers for each quarter, you can simply type 'Sales' into this cell. If your data is broken down by different regions, stores, channels, or in any other way, enter in a header for the first data series into this cell, then enter the next header into cell 'C1,' and continue until each series of data has a header.
5. Enter your numerical sales data into the cells where the rows representing the quarter intersect the columns representing the data fields.
6. Click cell 'A1.' Press 'Ctrl' and 'A' to select the entire table. Click the 'Insert' tab at the top of the screen. Select the 'Column' button, and choose one of the 'Clustered' column chart options. Excel will create a chart based on your table data. The column headers will automatically be listed to the right of the chart, and the quarters will be listed beneath it.
7. Select the first empty cell to the right of your column headers. Type 'Total' into this cell. Select the cell just beneath this one and enter this formula: '=sum(B2:XY)' where 'XY' is the column letter and row number of the cell just to the left of the current one. Press 'Enter' to complete the formula. Select the cell and move your mouse over the bottom-right corner. Click and hold the mouse button while you drag the mouse down to the last row in the data field. Release the button to copy the formula all the way down the table, making it easy to read the total sales for each quarter.
Read more ►

How to Delete a Single Cell Excel 2003


1. Click the Excel cell you wish to delete.
2. Select 'Edit' at the top of the Excel window. Click 'Delete' from the menu, which opens a dialog box.
3. Select one of the following options in the box: 'Shift Cells Left,' Shift Cells Up,' 'Entire Row' or 'Entire Column.'
4. Click the 'OK' button to close the dialog box, and complete the deletion of the cell.
Read more ►

How to Restore Microsoft Excel to Its Defaults


Option One
1. Open up Microsoft Excel.
2. Click on the 'Tools' menu and then click 'Customize.'
3. Right-click the menu you want to restore and then click the 'Reset' button. This will restore the menu to its original settings. Consequently, restoring all the menus will restore Microsoft Excel to its defaults.
Option Two
4. Click the 'Help' menu in the upper right-hand corner.
5. Select 'Detect and Repair' from the scroll-down menu. Make sure the 'Restore my shortcuts while repairing' is selected.
6. Click 'Start.' This process will restore Microsoft Excel to its original settings (i.e., how it appeared when you first installed it).
Read more ►

How to Repair a Corrupt XLSX File


1. Navigate to the folder containing the XLSX file you want to repair.
2. Right-click the file and select 'Copy' and then right-click on a blank space within the folder and select 'Paste.' This action generates a backup copy of the corrupted file.
3. Open Microsoft Excel 2007 or later.
4. Click the 'Office' button in the top left corner of the window and select 'Open.'
5. Navigate to the folder containing the copy of the XLSX file you generated previously and select it by single-clicking its icon.
6. Click the arrow located to the right of the 'Open' button and select 'Open and Repair.'
7. Select 'Repair.' If you previously attempted this method and the process failed, try to extract only the values and formulas by selecting 'Extract Data' instead. Regardless of the method you choose, your data will appear on the screen within a few seconds if the process completes successfully.
Read more ►

How to Calculate an Interest Rate Using Excel


1. Do your homework. To find the interest rate, you will need to know the time period or length of the loan or investment, the monthly payments and the principle of the loan or investment.
2. Create an Excel spreadsheet to determine your interest rate. Enter a list of headings-Current Value, Future Value, Monthly Payment and Number of Payments. If you begin in cell A1 with the heading 'Current Value,' the remaining headings listed here will fall in cells A2, A3 and A4.
3. Enter the information required in the cells to the right of the headings. If you began in cell A1 as suggested above, you will enter your financial information in cells B1 through B4.
4. Key in the following formula in the cell under your financial data to determine the interest rate of the investment or loan [=Rate (B4,B3,B1)]. Then click the Enter button on the formula bar.
5. Make your decision. When complete, the formula will tell you the interest rate you will be paying on your loan or earning on your investment. If the terms of the investment change during your negotiations, simply re-enter the new information to see if the interest rate is good for you.
Read more ►

Blogger news