Create a User-Defined Function1. Open the workbook and go to the sheet where you will be inserting the last updated date.2. Click on 'Tools,' 'Macro' and 'Visual Basic Editor,' or just press the 'Alt' and 'F11' key at the same time.3. Click on 'Insert' and select 'Module.' Your cursor will automatically be placed at the beginning of the open module.4. Type (or copy and paste) the following user-defined function command into the module:Function SavedDate() As DateApplication.VolatileSavedDate = ActiveWorkbook.BuiltinDocumentProperties.Item(12)End Function5. Click on 'File' and 'Close...
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Monday, May 28, 2012
How to Cross Reference Between Excel Spreadsheets
1. Launch Microsoft Excel and open the spreadsheet that is going to display information contained in other files.2. Open each of the other files that has information you want to reference in the display spreadsheet.3. Switch back to the display spreadsheet and click once in the cell that is going to display information from another spreadsheet.4. Press the 'Equal' ('=') key on the keyboard and immediately switch to the spreadsheet that contains the first piece of information that needs to be displayed.5. Click the cell that contains the information that will be displayed in the display...
How to Import PDFs Into Excel 2007
1. Open Adobe Acrobat Reader. Click 'File' and select 'Open File.' Select the file that you want to import into Excel.2. Press and hold the 'Shift' and 'V' keys on your computer. This opend the Table/Formatted Text tool.3. Click and drag a box around the table in the PDF that you want to import. This highlights the table. Select 'Save As...' from the window that appears.4. Type a name for your new file. Click the drop-down menu next to 'Save As Type.' Choose 'ANSI Text' from the list. Choose a destination folder for your new file and click the 'Save' button.5. Open the Excel 2007 program....
How to Freeze the Top Rows in an Excel 2007 Document So They Appear at the Top of Every Page
1. Open the Excel 2007 spreadsheet.2. Identify the row or rows at the top of the spreadsheet that you wish to freeze. Often just the first row is needed for this. You may choose multiple rows if desired.3. Click in the first row of the spreadsheet that is not to be frozen. That is, click any cell in the first row at the top of the spreadsheet that will be a part of the rows that will scroll. All other rows above this row will become frozen.4. Click the 'View' tab at the top of the Excel 2007 ribbon bar.5. Identify the 'Window' group on the 'View' tab. Click the menu arrow that appears...
Sunday, May 27, 2012
How to Calculate a Moving Average in Excel
1. Open a new worksheet in Microsoft Excel. Enter dates and their corresponding data points in two columns. For instance, to analyze monthly revenue figures, enter each month in column A and the corresponding revenue figure next to it in column B. A year's worth of data, then, would fill cells A1 through A12 and B1 through B12.2. Determine the time interval of the moving average you want to calculate, such as a three-month or six-month moving average. Go to the last value of the first interval and click on the corresponding empty cell to the right. Using the example from Step 1, if you want...
How to Convert Open Office Files to Microsoft Excel
1. Download and install the Open Office suite if it isn't already on the computer.2. Open 'Open Office Calc.'3. Click the 'Open' icon (folder that's open) at the top of the program.4. Choose the Open Office file you want to convert to Microsoft Excel and click 'Open.'5. Click the 'File' menu and choose 'Save As' and a window will appear.6. Select the drop box labeled 'Save as type,' and choose one of the listed types of Microsoft Excel formats. The format you select will be determined by the version of Microsoft Excel you plan on using to open the converted file (such as Microsoft...
How to Plot a Scatter Chart in Excel 2007
1. Enter labels into the first row of two columns and enter the data beneath it.2. Click and drag the mouse over all of the data you entered into your spreadsheet to highlight it, including the labels.3. Click the 'Insert' tab on the menu. Click 'Scatter' in the Charts section and select one of the five scatter chart types. Excel creates the scatter chart and displays it on the spreadshe...
How to Close MS Excel
1. Navigate to the 'File' tab in the top left-hand corner of the Excel program. Click on 'File' and click on the 'Save As' tab underneath 'File.' In the pop-up window, type in the name of the workbook and navigate to the location where you want it saved. Click 'Save.' This will ensure that none of your information is lost.2. Point your mouse cursor to the upper right-hand corner of the Excel program and hit the 'X' symbol to close out your workbooks. Do this with each open workbook.3. Navigate your cursor to the very upper-left hand corner of the Excel program and click on the Excel symbol....
How to Change a Cell to 26Pt in Microsoft Excel
1. Open Excel 2007. Click the 'Office' button and select 'Open.' Browse your computer for the spreadsheet you wish to revise; after you locate it, click on it. Click the 'Open' button and the document will open.2. Click a cell, then click the 'Home' tab. Select the 'Font' group and click the 'Font Size' drop-down box. Change the 'Font Size' to 26; the type in the cell is adjusted to 26 points.3. Save your changes by clicking the 'Save' icon in the Quick Access Toolb...
How Do I Set a Dropdown List Box in Excel to Allow Multiple Selects?
1. Open the spreadsheet you want to create the drop-down list for in Excel.2. Locate an area on the spreadsheet to house the list of data items that will appear in the drop-down list box. This can be in any location, or on a separate worksheet tab.3. Type the list in several cells of a single column. Place each list item in the cell below the prior item.4. Select the cells in your spreadsheet that will use the drop-down list box. Use the mouse and drag over the range of cells that are currently empty.5. Click the 'Data' menu and select the 'Validation' command. A pop-up box will appear.6....
How to Remove Blank Non
1. Open the Microsoft Excel spreadsheet that you want to filter.2. Highlight the range of cells that you want to include in the filter. You can highlight multiple cells by clicking while holding down the 'Shift' key.3. Open the 'Data' menu at the top of the window, expand the 'Filter' submenu and select 'AutoFilter.' This will add an arrow button to the top of each highlighted column.4. Click on the arrow button on one of the columns and select '(Blanks)' from the drop-down menu to show all blank cells and remove all non-blank cells.5. Click on the arrow button on one of the columns...
How to Unshare a Workbook in Excel 2007
1. Open the workbook you would like to unshare in Microsoft Excel 2007.2. Go to the 'Review' tab and go to the 'Changes' section.3. Click on 'Share Workbook' and go to the 'Editing' tab.4. Uncheck the 'Allow changes by more than one user at the same time. This also allows workbook merging' box. Click ...
How to Lock an Excel 2003 Spreadsheet
1. Launch Excel and open the spreadsheet which you want to protect.2. Click the 'Tools' menu, expand the 'Protection' submenu and select 'Unprotect sheet.' This step will allow Excel to reinitialize the protection of the spreadsheet. If the spreadsheet is password protected, you may have to type in the current password.3. Click the 'Tools' menu again, expand the 'Protection' submenu and select 'Protect sheet.' The 'Protection' dialog box will open.4. Click the actions which you wish to allow users to perform on the sheet in the 'Allow all users of this worksheet to' list. For example,...
Saturday, May 26, 2012
How to Remove Locked Cells in Excel 2003
1. Open Excel 2003 and click the 'File' drop down menu. Select 'Open.' Browse the files and locate the workbook. Click the workbook and the 'Open' button. The workbook opens.2. Click the worksheet that contains the locked cells. Click the 'Tools' drop down menu and select 'Protection.'3. Select 'Unprotect Sheet.' If a password was applied to the protection, you will be prompted to enter the password. Click 'Ok.'4. Click the 'Format' drop down list and select 'Cells.' Click the 'Protection' tab and de-select the 'Locked' option. Click 'Ok.' The lock is removed from the cel...
How to Use Excel to Calculate Total Time
1. Enter the starting date and time in cell A1 using the format 'month/day/year hour:minutes AM/PM.' For example, if your starting time is 7:15 a.m. on July 15, 2010, you would enter '7/15/2010 7:15 AM' in cell A1.2. Enter the ending date and time in cell A2 using the format 'month/day/year hour:minutes AM/PM.' For example, if your ending time is 7:15 a.m. on July 17, 2010, you would enter '7/17/2010 7:15 AM' in cell A2.3. Enter '=A2-A1' in cell A3 to find the number of days between the two times. Excel will automatically display the total time. In this example, Excel would automatically...
How to Make All of the Columns the Same Size in Microsoft Excel
Using a Mouse1. Open the Excel worksheet with data in columns.2. Hover your cursor over the letter of the first column you wish to select. When the black down arrow appears, click and drag across to the last column you want to select.3. Hover on the line between any two selected column letters--it doesn't matter which two--until you see a black symbol with two arrows pointing in opposite directions. Click and drag left to make the columns narrower or drag right to make them wider. All the selected columns should now be of equal width.Using the Menu4. Open the Excel worksheet with data...
Friday, May 25, 2012
How to Use the Date Function in Excel to Show Next Month
1. Open Excel 2007 and type '2010' in cell A1. Enter '10' in cell A2 and '11' in cell A3. This information will be used as reference data in the Date function. Enter the Date function '=Date(A1,A2,A3)' in cell B1. This function will display a numerical representation of the date 10/11/2010.2. Format how the date displays by right-clicking cell B1 and selecting 'Format Cells.' Click the Number tab and pick the 'Date' category. Select a date format. Click 'OK.'3. Change the formula in cell B1 to add 30 days to the current day to display the next month. Enter the following formula: '=DATE(A1,A2,A3...
How to Create a Linear Chart Using Excel 2007
1. Open Microsoft Excel from the 'Start' menu and wait for the application to load.2. Enter the data you want to convert into a chart into cells on a spreadsheet. Include labels for each column in row 1. Ensure that the X and Y values are in their own columns and each row contains the X and Y value that should be graphed together on the chart.3. Click and drag from the top-left cell to the bottom-right cell to highlight all the data you want to include in the chart.4. Click the 'Insert' tab on the top of the screen.5. Click 'Scatter,' and then choose the chart type you wish to use. As...
How to Change the Case in Excel 2007
1. Open Excel 2007 and select a workbook that contains data that needs the case changed. Click the 'Office' button and select 'Open.' Browse your computer and locate the workbook. Click the workbook and select 'Open.'2. Insert a column near the data. Click on the first cell in the column. Click on the 'Formulas' tab in the ribbon. Select the 'Text' option. Click 'Proper.' The Function Arguments window opens. Click on the red box in this window. Highlight the first cell that needs the case changed. The cell reference appears in the Function Arguments window. Click 'OK.'3. Review...
Thursday, May 24, 2012
How to Copy a Pivot Table to Another Worksheet
Copy the Worksheet1. Click on the worksheet that contains the Pivot Table. You can do this easily by clicking the appropriate worksheet tab that appears at the bottom of the Excel window.2. Right-click the worksheet tab again. A pop-up menu will appear. Choose the 'Move or Copy' option. Another pop-up menu appears.3. Click the 'Create a copy' check box. Then click once on the existing worksheet in the menu list before which you wish to place the copy of the Pivot Table.4. Press the 'OK' button. Excel copies the Pivot Table to another worksheet and places the copy in the specified worksheet...
How to Print Selected Areas of an Excel Worksheet
1. Start Microsoft Excel and open the file you want to change.2. Drag to highlight the cells you want to print.3. Open the File menu and select Print.4. In the 'Print what' box, click Selection.5. Select OK to print your selecti...
Wednesday, May 23, 2012
Excel Tutorial on Statistics
1. Decide what statistical function or test you need to perform. For example, you might be trying to find an average, or mean, of several numbers, or you may want to find the slope for a graph that you've already plotted in Excel.2. Click on the cell where you want to insert the statistical function.3. Find the function name in Excel. Click on the 'Formulas' tab in Excel 2007 or Excel 2010, then click on 'More Functions.' Mouse over 'Statistical,' then click on the function you need. Most functions are named so that you can easily find what you are looking for. For example, AVERAGE finds...
How to Create an Excel XLA Add
1. Launch the Microsoft Excel software. Click 'File' in the top navigational bar and select 'New' from the drop-down menu. A Workbook Options window will be displayed. Press 'Blank Workbook.' Excel will create a new workbook.2. Select 'File' in the top menu again. Select 'Properties' from the drop-down menu. Look in the Document/Name Properties box and press the tab labeled 'Summary.' Name the new workbook. This name will be what is shown in the add-ins window after you are finished.3. Click 'Tools' in the top menu bar and select 'Macro'; then click 'Visual Basic Editor.' The editor will...
How to Use an Access Pivot Table
1. Click 'Start,' 'All Programs,' 'Microsoft Office' and then select 'Microsoft Access 2010.'2. Click 'File' and then 'Open' and browse to the Microsoft Access database you want to analyze.3. Click 'View' and then select 'PivotTable View' and this displays the 'PivotTable Field List.'4. Select a numerical field from the 'PivotTable Field List,' then drag and drop this field in the 'Drop Totals or Detail Fields Here' section of the pivot table view. For example, if you want to know how many orders you have in a store database, the order quantity field is the numerical field you select,...
How to Open QBB Files Without QuickBooks
1. Open either Quicken or Excel. Quicken is another financial program similar to QuickBooks while Excel is a spreadsheet program packaged in the Microsoft Office platform.2. Select 'File,' 'Import,' then choose the QBB file you want to view.3. Click 'OK' and wait for the software to convert the QuickBook document into its own format standard. Once complete, the financial information appears on your computer scre...
How to Learn Excel Spreadsheet
Free Excel Training from Microsoft1. Download and install a free trial version of the Microsoft Office suite that includes Excel and several other useful programs in a limited time, fully functional trial version.2. Click 'Start' at the Windows orb, 'All Programs' and 'Microsoft Office' to open the start menu group. Click 'Microsoft Excel 2010' to launch the software.3. Click 'File' and 'Help' to launch the interactive training series to learn basic and intermediate Excel functions and to find step-by-step guides to performing the most popular functions.Basic Excel Functions4. Click 'Start'...
Tuesday, May 22, 2012
How to Create Invoices in Microsoft Word From Excel 2007
1. From a new blank workbook in Excel, click the 'Office' button and then the 'New' icon to display the 'New Workbook' dialog box. Under the 'Microsoft Office Online' section, choose 'Invoices' to view the invoice templates that are available for free download. Filter out customer-submitted templates, if desired, by clicking on the 'Hide customer submitted templates' icon at the top of the screen.2. Preview the available templates by single-clicking on each one to view the template in the preview pane to the right. Click on the 'Download' button once you've selected the desired template....
How to Sort a Row or Column in Excel
1. Start Microsoft Excel and open the file you want to change.2. Drag over the two or more columns or rows that you want to sort.3. Open the Data menu and select Sort. The Sort dialog box appears.4. Select the Continue with the Current Selection option to sort a single column or row.5. Select the Expand the Selection option to sort a series of columns or rows.6. Choose Ascending or Descending to determine the sort order.7. Click the Options button in the Sort dialog box.8. Select 'Sort top to bottom' in the Sort Options dialog box to sort a column.9. Select 'Sort left to right'...
How to Change the Pivot Table Default Settings in Excel 2007
1. Open your Microsoft Excel 2007 application on your computer. Click on any cell in the range you want to use for your pivot table.2. Click on the 'Insert' tab and then click on the 'PivotTable' button from the Table group. Click on the 'Create PivotTable' button. The 'Create PivotTable' dialog box will then appear.3. Change any defaults in the 'Create PivotTable' dialog box. For instance, you can click on the 'Use an external data source' option. Click on 'OK' once you've finished changing any of the default selections.4. Continue to create your pivot table by clicking on any of the...
Monday, May 21, 2012
How to Add a Spell
1. Click the 'View' drop-down menu and then the 'Toolbars' submenu. Make sure that the toolbar that will hold the spell-check button is visible by verifying that there is a check mark next to it or selecting it, if there is no check mark, to make it visible.2. Click the 'Tools' drop-down menu and select 'Customize.'3. Select the 'Commands' tab in the 'Customize' dialog box.4. Select the 'Tools' category and scroll down until the 'Spelling' button is visible. The button will have the letters 'ABC' and a check mark on it.5. Click and drag the 'Spelling' button from the Customize dialog...
How to Insert a Date in Microsoft Excel
Excel 20071. Right click on the cell and choose 'Format Cells.'2. Click on the 'Number' tab.3. Click on 'Date' in the 'Category' list box.4. Choose the date format by clicking on one of the formats in the 'Type' box. For example, click on '3/14.'5. Press 'OK.'Excel 20036. Right click on the cell, the click on 'Format Cells.'7. Left-click on the 'Number' tab.8. Scroll to the 'Date' field and highlight it.9. Scroll to the date format you'd like to use in the 'Type' box.10. Click on 'O...
How to change the default font setting in Word 2003
1. Open Microsoft Word.2. Right-click your mouse in the blank document. The Font dialog box will display.3. Make any changes you want in this box. You can change the font, its style and size, as well as color and effects.4. Click the 'Default' button in the lower left corner of the Font dialog box when you are done.5. Click 'Yes' on the pop-up that appears. This will make your newly chosen settings the default for each future blank docume...
Sunday, May 20, 2012
How to Graph Two Lines in Excel 2007
Line Graph1. Open the Excel file that contains the data you need to graph. To make two lines using a line graph, you will need two columns of numerical data. If you want the data to have labels, you should include a header in the cell at the top of each column.2. Select the data that you want to include in the Line Graph. If your desired information is the only data in the two columns, you can simply click and hold the button on the letter above the first column, then move the mouse to the second column and release the button. If your data is not the only information in the column, click and...
How to Lock Unlock an Excel Spreadsheet
Locking1. Open the Excel spreadsheet you want to lock.2. Click the green 'File' tab on the ribbon.3. Click the large, square 'Protect Workbook' button.4. Select a permissions level. Choose 'Mark as Final' to make the spreadsheet read-only. This option does not require a password and only discourages, but does not prevent, editing.5. Choose 'Encrypt with Password' if you want to prevent anyone from opening the spreadsheet without a password. Type the password in the box and click 'OK.' Excel will prompt you to re-enter the password. Re-enter the password and click 'OK' again.6. Choose...
How to Convert Quattro Pro for Windows to Excel
1. Go to 'My Computer' and double-click on 'Control Panel.'2. Double-click on 'Add/Remove Programs' to open the list of installed programs on your PC. Wait for the list to be propagated before doing anything.3. Search for Microsoft Excel. If you installed Excel as part of an MS Office suite, look for Microsoft Office instead. Click on the program to bring up a list of options on the right side of the window.4. Click the 'Add/remove' button among the list of options. This opens up an installation wizard.5. Click on the 'Add or Remove Features' option in the window that appears to bring...
Saturday, May 19, 2012
How to Use the Inverse Log Function in Excel
1. Start Excel.2. Generate the inverse of a common -- base 10 -- logarithm in cell 'A1' by typing '=POWER(10,B1)' and entering the logarithm desired in cell 'B1.' You can replace the first 10 inside the parentheses with any base you choose.3. Generate the inverse of a natural logarithm -- base 2.8172 -- in cell 'A2' by typing '=EXP(B2)' and entering the logarithm desired in cell 'B...
How to Make a Cumulative Frequency Table
1. Construct your spreadsheet to have three columns. One of these columns will be your observation interval, the second will be the number of observations you make per interval, and the third will be the cumulative frequency column.2. Construct your table to contain as many rows as you have observation intervals (e.g., if you are going to make an observation every hour for one day, you will have 24 rows).3. Write your observation intervals down in the first column. As in the above example, if you are making an observation each hour for one day, your 24 rows in this column will be numbered...
How to VLookup Two Values in Excel 2007
1. Open the Excel 2007 file that contains the table you want to work with.2. Right-click on the column letter above the leftmost column on your table. Choose 'Insert' to create a new column.3. Select the top cell in your new column. Type '=XXYY' into the cell, where 'XX' equals the cell reference to the first cell in the first column you want to search through with VLookup, and 'YY' is the second column. Press 'Enter' and you will see the entries in those columns compressed together into the new column. For example, if 'here' was in the first column, and 'there' was in the second, your new...
How to Remove the Blanks from a Pivot Table Add
Remove Blank Cells1. Open Excel and open 'Pivot Table Options' in the Excel ribbon by clicking anywhere on the Pivot Table.2. Click 'Pivot Table Options' to open the options box so you can make changes to the Pivot Table settings.3. Click the 'Layout Format' tab and look to the 'Format' section.4. Uncheck the box next to 'For empty cells show:' and then click 'OK.' Blank cells will no longer show up in the Pivot Table add-in.Remove Blanks from Rows5. Click on the Pivot Table report to open 'Pivot Table Options' in the Excel ribbon.6. Look to the 'Active Field' section of the ribbon...
How to Use the Same Color for Multiple Line Charts
1. Turn on your computer and open Excel. Microsoft Excel is a spreadsheet program that helps you maintain data and compile charts, tables and graphs in a few easy steps. This program is available for PC and Mac computers and we will look at creating a graph in Excel.2. Enter the data you want to include in your chart in the Excel spreadsheet. This is easy to do. You will place your 'Y-axis' data on the first vertical column and the 'X-axis' data across the first horizontal row. Start The vertical column on the second row so that you can place the information in each data box. For example,...
Friday, May 18, 2012
How to Create the Input Form on Excel 2007
1. Plan your worksheet. Think about the type of information you will be keeping in the spreadsheet and set up your columns.The column headers will be used as the form labels next to the input boxes.2. Set up your spreadsheet. Type in the column headers. Set the column lengths. Do not merge any cells in the column headers. Excel will not be able to generate an input form from merged cells. You can always make the columns bigger by changing the column width property.3. Add the Form button to the Quick Access toolbar. Click the drop-down arrow on the Quick Access toolbar and then click 'More...
Thursday, May 17, 2012
How to Find Blank Cells in a Column in MS Excel
Sort Method1. Open the Excel file that you want to work with. Select the correct spreadsheet from the list of sheets at the bottom of the window. Click on any cell in the column where you are looking for blank cells.2. Click the 'Data' tab at the top of the window. Locate the 'Sort Filter' area of the ribbon.3. Select either the 'ZA' button, to sort the information from largest to smallest, or the 'AZ' button, which will do the opposite.4. Click on any cell in the column you just sorted. Move your mouse to the very bottom of the selected cell, so that the pointer changes into a set of...
How to Unlock a File in Excel 2007
1. Open the Excel file.2. Click the 'Review' tab on the command ribbon.3. Click the 'Unprotect Sheet,' 'Unprotect Workbook' or 'Unprotect Shared Workbook' button in the 'Changes' group.4. Type the password if a dialog box opens. Click 'OK.'5. Edit the unprotected file.6. Press 'Ctrl S' to save this fi...
How to Convert Military Time on an Excel Spreadsheet
1. Select the cell with military time. Place your mouse over the cell. Click your left mouse button once to select the cell. The cell is active when outlined with a black border. In addition, the status bar will indicate 'Ready' in the lower-left corner of the program window.2. Right-click the cell. Open the short-cut menu by right-clicking the cell. Click 'Format cells...' from the short-cut menu. The 'Format Cells' dialogue box will open.3. Choose a format. Make sure the current tab is 'Number.' Select 'Time' from the 'Category' section of the 'Number' tab. In the 'Type' section, select...
How to Make a Button for a Macro in Excel
1. Open the Excel 2010 spreadsheet where you want to add a macro button. Click the 'File' tab at the top of the screen and choose 'Options' from the list items on the far-left side of the screen.2. Select 'Customize Ribbon' on the 'Options' window. Locate the 'Developer' entry in the rightmost column under the 'Customize the Ribbon' heading. Click the empty box next to 'Developer' to add that tab to the Excel ribbon. Click 'OK' to go back to the spreadsheet.3. Click the 'Developer' tab at the top of the Excel spreadsheet. Locate the 'Controls' area of the ribbon and click the 'Insert' button....
How to Use the Multiple Rows Function in Excel
1. In Excel, place your cursor in an empty cell located below the group of numbers that you would like to reference.2. Click on the 'Function' key located to the left of the Formula task bar.3. Select 'Rows' from the Function list.4. Click 'OK'.5. Highlight the section of rows containing the set of numbers you would like to add or enter the row and column reference points in the Formula bar.6. Click 'OK' to exit.7. Test the formula's accuracy by adding a couple of new rows. Highlight two rows within the middle of the range. To do this, left-click your mouse and hold down the 'Down-Arrow...
Tuesday, May 15, 2012
How to Duplicate Words in Excel
1. Double-click the icon on the desktop or click 'Start,' 'All Programs,' 'Microsoft Office' and Microsoft Excel 2010' to launch Microsoft Excel.2. Type a word into the first cell and press 'Enter' to accept the entry and move to the next cell down.3. Type a different word that starts with a different letter into the second cell down the first column and press enter.4. Type the first letter of either word previously entered into the column and Excel will offer to automatically complete the entry to match the previously entered cell. Press 'Enter' to accept the entry or keep typing to make...
How to Merge Cells in Excel
1. Start Microsoft Excel, and open the spreadsheet that contains the multiple cells you would like to merge into one cell. If you like, you can just start a new spreadsheet to perform the task of merging cells.2. Select the cells that you would like to merge by clicking on the first cell with your mouse, holding down your left mouse button and dragging until all of the cells you want to merge are highlighted.3. Right-click to bring up the Excel menu and click on 'Format Cells...' to open the 'Format Cells' dialog box. In the 'Format Cells' dialog box you can change all of the formatting...
How to Write a Protected Excel Spreadsheet
1. Launch Excel and create or modify the data in an existing worksheet to suit your particular needs. Click on 'File,' and 'Save' to save your work.2. Click on the 'Tools' menu. Select 'Protection' from the drop-down menu that appears, and then select 'Protect Sheet.'3. Type in a password of your choosing when prompted, and click 'OK.' Remember this password as it will be required when making changes to the worksheet.4. Protect the entire workbook of worksheets you have created by clicking on the 'File' menu, and then selecting 'Save As.' The Save As dialog box opens.5. Click on the...
How to: PMT Function in Excel 2003
1. Click on an empty cell in the Excel 2003 worksheet and then type PMT( interest_rate, number_payments, PV).2. Replace 'interest_rate' with the actual interest rate. For monthly payments, divide the interest rate by 12 and for weekly payments, divide by 52. For example if you have a 6 percent interest rate and will be making monthly payments, type '6%/12.'3. Replace 'number_payments' with the number of payments to be made. For example, if you have four years of monthly loan payments, then type '4*12.'4. Replace 'PV' with the loan's principal value. For example, if you have a $6,500 loan...
How to Change MS Excel From English to German
1. Purchase the German language pack and download it if you haven't already done so. Install the language pack by double clicking its icon and following the on-screen prompts.2. Open Microsoft Excel and click the 'File' tab at the top of the page.3. Click the 'Options' link in the left pane and select 'Language.'4. Click the drop-down menu under Editing Languages and select the German version you want to use for spell checking, according to your country preference. Click the 'Add' button next to the selection. Select the entry in the list and click the 'Set as Default' button to the right...
How to Tell Which Version of Excel Created a Spreadsheet
1. Locate the Excel file on your computer. For example, run Windows Explorer to find the file.2. Look at the file extension for the file. The file extension is the set of characters that come after the dot. For example, you might see .xls.3. Decide which version of Excel created the spreadsheet. If the file extension is .xlsx, Excel 2007 created the file. If the file extension is .xls, Excel 2003 (or an earlier version of the software) most likely created the file. There is an exception: Excel 2007 has the capability of being able to make backwards compatible (.xls) fil...
How to Put a Password in My File in Excel
1. Launch Excel.2. Click the 'File' menu option, then click 'Info.'3. Click the 'Protect Document' icon and select 'Encrypt With Password.' A window pops up and prompts you to enter a password.4. Type a password into the box. Mix upper- and lowercase letters with numerals and special characters -- such as question marks and dollar signs -- to improve the strength of the password. Excel allows up to 255 characters in a password.5. Click 'OK' to input the new password. Save the file normally to lock in the encrypti...
How to Create a Macro in Excel 2007
1. Open Excel 2007 and click the 'Developer' tab at the top-right end of the window. Click the 'Record Macro' button at the top of the 'Code' heading.2. Type a name for the new macro in the 'Name' text box, such as 'Adding Columns' or 'My New Macro.' Type a key in the 'Shortcut Key' text box if you want to map a shortcut to the new macro. Pressing the 'Ctrl' key and the key you specify will automatically run the new macro.3. Type a brief description of what the macro is intended to accomplish in the 'Description' box if you think other users may potentially need your macro. Click 'OK' to...
Monday, May 14, 2012
How to Delete Multiple Rows in Excel 2007
1. Open 'Microsoft Office Excel 2007.'2. Click the 'Office' button, and select 'Open.' Locate the file you want to edit, and click the 'Open' button.3. Click the row heading on the left side of the sheet for the first row you want to select.4. Press and hold the 'Ctrl' key, and click the row headings for the remaining multiple rows you want to select.5. Click the arrow beside the 'Delete' icon in the 'Cells' group under the 'Home' tab in the Office ribbon menu at the top of the program.6. Click 'Delete Sheet Rows.'7. Click the 'Save' icon located next to the Office button to save...
Sunday, May 13, 2012
How to Get a List of the Unique Values in an Excel Spreadsheet
Filtering1. Highlight the cells you wish to filter for unique values.2. Click the 'Data' tab and select 'Sort Filter,' then 'Advanced.' Inside the box that pops up, choose 'Filter the list, in place' if you wish to filter the data within the spreadsheet. You can also copy the filtered list into a new table by clicking 'Copy to another location,' then selecting the cell range you wish to paste by entering the range in the 'Copy to' field.3. Choose the check box for 'Unique records only,' then click 'OK' to generate the list of values.Removing Duplicate Values4. Highlight the cells from...
How to Export Excel 2007 to a Works Database
Install the Microsoft Office Compatibility Pack1. Go to the Microsoft Office Compatibility Pack for Word, Excel and PowerPoint File Formats page (see Resources).2. Scroll down to the 'Quick Details' section and choose the language for the file you would like to download by clicking the down arrow next to the 'Change Language:' label and making your selection. Click the blue 'Download' button and save the 'FileFormatConverters.exe' file to your computer.3. Click the down arrow next to the 'Estimated Download Time' label to choose the speed of the Internet connection you are using.4. Read...
How to Convert Columns to Percent Using VBA
1. Open the Excel 2010 spreadsheet where you want to format a column as a percentage. Once the spreadsheet is open, press 'Alt' and 'F11' to open up the VBA console.2. Right-click on the first worksheet listed on the left side of the VBA console. Choose 'Module' from the popup menu under 'Insert.' Click on the new module that appears a few lines underneath the worksheet.3. Place your cursor in the white space on the right side of the VBA console. Type 'Sub ColConv' and press 'Enter.' VBA will automatically add the 'End Sub' command to the code.4. Place your cursor on the line between the...
How to Use Macro in Excel With Examples
1. Start Excel. A new workbook is automatically opened for you.2. Open the macro recording window. In Excel 2003, click on 'Tools > Macro > Record New Macro' and in Excel 2007 click 'View > Macros > Record Macro.'3. Type in a meaningful name in the macro box according to what you want to record: for example 'OpenTaxFile,' or 'MakeExpenseSheet.'4. Enter a shortcut key for your macro in the 'Shortcut key' box. For example, enter a 'O' to assign the keys 'Ctrl' and 'O' to your macro.5. Click on 'OK.' The macro recorder is now running.6. Perform the task that you want the...
Saturday, May 12, 2012
How to Calculate R Squared for Measurements in Excel
1. Open a new Excel 2010 spreadsheet. Click on cell 'A1' and type in a header for your measurements. This text will appear at the top of the chart where your R-squared value is located.2. Click on cell 'A2' and enter your first measurement. Then enter the rest of your measurements down column 'A.'3. Select cell 'A1' and click the 'Insert' tab at the top of the Excel window. Click the 'Line' button, located in the 'Charts' area of the ribbon. Select the 'Line' option, which will be the icon in the upper-left corner, from the menu that appears. A line chart will appear on your spreadsheet.4....
How to Use Squared in Excel
1. Launch Microsoft Excel, then enter the number to be squared into cell A1. Press 'Enter' to move the focus to cell A2.2. Press the Equal sign '=' and type the word 'Power' followed by a left parenthesis '(' and then click once on cell A1 to select it as the source. Type a comma ',' and then the number '2' and a right parenthesis ')' and press 'Enter.' The cell A2 now shows the squared value of whatever is entered into cell A1, or in other words the contents of cell A1 raised to the second power. The final formula will look like this: =POWER(A1,2)3. Change the number in cell A1 to any other...
How to Print Microsoft Excel Spreadsheets With Gridlines
1. Open the Microsoft Excel spreadsheet that you would like to print with gridlines. Make sure that all of the information on the spreadsheet is correct and ready to print.2. Click 'File' and 'Page Setup.' This will bring up a box where you will be able to change different features of your spreadsheet.3. Click the tab at the top of this box that says 'Sheet.' From this box you will be able to change different ways that you can print your spreadsheet. Find the box that says 'Print.' You will see a box inside this area that says 'Gridlines.' Click this so that there is a check in the box....
How to Convert Decimal Time Into Seconds in Microsoft Excel
1. Open a new Excel 2010 spreadsheet.2. Click on cell 'A1,' and type in the time in decimal form. Enter the minutes before the decimal point if you want the result to display like it would on a clock.3. Click on cell 'A2.' Type the following formula into the cell: '=((A1-INT(A1))*60)' (without quotes). Press 'Enter' to complete the formula, and you will see the number of seconds appear in the box. This formula will remove the minutes from the equation entirely, so if you entered '4.5' into cell A1, your result here would be '30,' as '.5' is exactly half of a minute.4. Click on cell...
How to Use Goal Seek in Visual Basic
1. Open the Excel document in which you'd like to run your Goal Seek macro.2. Find the two cells you would like to use for Goal Seek. The first should be the cell for which you have a fixed goal. The second should be a cell you allow Excel to change in order to fulfill that goal. The first cell's value must be a formula that is based on the second cell--otherwise, no matter what changes Excel makes to the second cell, no changes will appear in the first.3. Open the Macro window. In Excel 2007 or later, do this by clicking on the 'View' tab of the ribbon, then clicking 'Macros.' In earlier...
How to Make a Chart With Standard Errors in Microsoft Graph
1. Type your data into Excel using a column format. For example, if you are creating a chart for children's test scores, type the names of the children in the first column, then type the test scores in the second column.2. Highlight the data in the document. Click at the top left, then drag the cursor to the bottom right.3. Click 'Insert,' then click 'Chart.' Follow the instructions on the Chart Wizard to create a graph of your choice.4. Double click a series on the chart, then press 'Ctrl' and '1' to open the Format Series dialog box.5. Click either the 'X Error Bars,' or the 'Y Error...
How to Delete a Custom Toolbar in Excel 2003
1. Open Excel 2003 and locate your customize toolbar. Click 'Tools' on the menu bar and select 'Customize.' The Customize dialog box appears.2. Click the 'Toolbars' tab in the Customize dialog box. Search the menu for your custom toolbar's name. Use the scroll bar to drag up and down to find your custom toolbar's name. Remove the check from custom toolbar's name.3. Click the toolbar name. The toolbar name is highlighted in blue. Click the 'Delete' button. The custom toolbar is delet...
Friday, May 11, 2012
How to Import an MS Outlook Calendar Into MS Excel
1. Launch Microsoft Outlook.2. Click the 'File' tab at the top of the window.3. Click 'Open,' and then click 'Import.'4. Click 'Export to a file,' and then click 'Next.'5. Click 'Microsoft Excel 97-2003,' and then click 'Next.' This is the .XLS file type, which is compatible with all versions of Microsoft Excel from 97 to 2010.6. Click 'Calendar,' and then click 'Next.'7. Click 'Browse,' and then select a location on your computer for your Excel calendar file. Click 'Next' to continue.8. Click 'Finish.'9. Browse to the file location you selected earlier, and then double-click...
How to Remove Excess Tab Symbols From an Excel Spreadsheet
1. Make a copy of the file you want to remove tab symbols from. Work on the copy of the file.2. Go to the 'Home' tab.3. Click on the 'Find Replace' icon (it looks like a pair of binoculars). This will pull up the Find/Replace dialog box. Alternatively, hit 'Ctrl'-'H' to pull up the Find/Replace dialog box.4. For the item to be found, enter '^t'. Leave the 'Replace' field blank.5. Click on the 'Options' button and select 'Workbook' from the first drop-down menu.6. Click on the 'Find Next' button; make sure it's highlighted what you want replaced, and click 'Replace.'7. Repeat the...
How to Remove Add
Delete Toolbars1. In Excel 2007, point to the toolbar you want to remove with your mouse.2. Right-click with your mouse.3. Select 'Delete.'Hide Toolbars4. Click on the 'View' tab in Excel 2007.5. Find the name of the toolbar you want to hide in the 'Show/Hide' section.6. Uncheck the box next to the toolbar's na...
How to Restore Office File Associations
1. Click on the Start button and choose Run. Type the following in the run command box and press the Enter key: 'winword /regserver'. Doing so will start the Microsoft Word application and automatically re-associate all word processing file types with the Word program.2. Click on the Start button and choose Run. Type the following in the run command box and press the Enter key: 'excel /regserver'. This will start the Microsoft Excel application and will associate all spreadsheet data file types with the Excel program.3. Click on the Start button and choose Run. Type the following in the...
How to Create a Sum Formula in Microsoft Excel 2003
1. Create a new file and name it for easy saving by left-clicking on the “File” tab on the command bar and selecting “Save As.”2. Create a group of numbers in cells. Select a desired column and then create at least two or more groups of numbers in a row, from top to bottom. For example, if you were to use column “A”, then you would create a group of two or more numbers in cells “A1” and “A2”.3. Create a sum formula for the cells. To create a sum formula, select a vacant cell and activate it by left-clicking on the desired cell. Then enter your sum formula. To create a SUM formula in Excel...
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